NOTES TO OUR CLIENTS
PAYMENTS INFORMATION
• A NON REFUNDABLE RETAINER OF $2000.00 IS REQUIRED AT THE TIME OF BOOKING TO CONFIRM THE DATE, TIME, ESTIMATED GUEST COUNT, VENUE & ROOM OF THE AFFAIR. PERSONAL CHECKS, CREDIT CARD OR CASH ARE ACCPTED FOR DEPOSIT. DEPOSITS ARE NON - REFUNDABLE AND WILL BE FORFEITED IN THE EVENT OF A CANCELLATION. NOTE: DEPENDING ON THE SITUATION A CONSIDERATION MAY APPLY FOR A CREDIT VOUCHER FOR A FUTURE EVENT . • A FINAL CONSULTAION WILL BE SCHEDULED TWO WEEKS PRIOR TO THE EVENT TO FINALIZE YOUR GUEST COUNT, PLEASE BE PREPARED WITH YOUR MENU SELECTION, EVENT DETAILS. TABLE & SEATING ARRANGEMENTS. WE WILL CALCULATE YOUR BALANCE AND SETTLE ALL CHARGES BY CREDIT CARD, CHECK OR CASH. PERSONAL CHECKS ARE NOT ACCEPTED LESS THAN TWO WEEKS PRIOR TO YOUR AFFAIR.
• A CLUB SERVICE CHARGE OF 20% - 6.625% SALES TAX - ONSITE EVENT COORDINATOR 250. WILL BE ADDED TO YOUR TOTAL DUE
• VENDOR MEALS: PLEASE DISCUSS THE COST OF VENDOR MEALS WITH OUR BANQUET COORDINATOR
• ANY ADDITIONAL CHARGES ON THE DAY OF THE AFFAIR ( I.E.) ADDITIONAL DINNERS, SPECIAL BEVERAGES, BAR CHARGES OR DAMAGE WILL BE PAID ON THE DAY OF THE EVENT IN CASH ONLY • WE SUGGEST YOU CONSIDER A SPECIAL CONSIDERATION TO PROVIDING A GRATUITY TO THE WAITSTAFF & KITCHEN STAFF FOR EXCEPTIONAL SERVICE & EXPERIENCE .
GENERAL INFORMATION & POLICY
• BELLA VISTA COUNTRY CLUB PROVIDES DESIGNATED ONLY OUTDOOR SMOKING AREAS.
• BOARD OF HEALTH REGULATIONS STIPULATE ALL FOOD IS TO BE CONSUMED ON SITE. TAKING FOOD OR BEVERAGE OFF THE PREMISES DURING OR AFTER AN EVENT IS PROHIBITED. BELLA VISTA COUNTRY CLUB STRICTLY PROHIBITS OUTSIDE FOOD OR BEV- ERAGES WHICH INCLUDES CAKES APPETIZERS, CANDY CARTS OR OTHER FOODS UNLESS IT ’ S A PROFESSIONAL VENDOR WHO SHOWS PROOF OF INSURANCE COVERAGE AND A NEW JERSEY EIN #
• NOTE: A SETUP & CLEAN UP FEE IS REQUIRED FOR ANY & ALL OUTSIDE VENDORS
• SETUP SCHEDULE : DISCUSS WITH OUR BANQUET COORDINATOR TIME AVAILABILTIY ’ S WE OFFER FOR SETTING UP AND PREPAR- ING THE ROOM WITH YOUR SPECIAL TOUCHES
• ANY PERSONS UNDER 21 YEARS OF AGE WILL NOT BE SERVED ALCOHOLIC BEVERAGES .
• PERSONS BRINGING ALCOHOLIC BEVERAGES INTO THE FACILTY IS STRICTLY PROHIBITED. WE RESERVE THE RIGHT TO SEIZE ANY AND ALL PRODUCTS AND ASK ANY PERSON OR PERSONS TO VACATE THE PROPERTY WITHOUT INCIDENT • DURING ALL SWEET 16’ s OR ANY EVENT WITH A HIGH AMOUNT OF TEENAGERS, A COST OF (1) MALE & (1 ) FEMALE SECURITY OFFICER WILL BE A CHARGE OF 250. PER TO BE PRESENT AND ENSURE THE SAFETY AND SECURITY OF YOUR GUESTS • PLEASE BRING IN ANY TABLE ARRANGEMENTS, FAVORS NO MORE THAN ONE DAY PRIOR TO YOUR EVENT. ALSO NOTE THAT PLACE CARDS SHOULD BE IN ALPHABETICAL ORDER. • AFFAIRS THAT GO BEYOND THE CONTRACT LIMITATION WILL BE BILLED AN ADDITIONAL CHARGE AND MUST BE PAID IN CASH AT THE CONCLUSION OF THE EVENT. PLEASE INQUIRE TWO HOURS PRIOR IF YOU WISH TO EXTEND THE TIME OF THE AFFAIR. • WE ASK FOR THE SAFETY OF OUR GUESTS THAT WALINKG ON THE GOLF COURSE, PUTTING GREEN OR DRIVING RANGE IS STRICTLY PROHIBITED. • ENTERTAINMENT: WE SUGGEST THAT WHEN BOOKING YOUR EVENT YOU MAKE ALL OUTSIDE ENTERTAINMENT, PARTY PLANNERS & ETC AWARE THEY ARE REQUIRED TO PROVIDE PROOF OF INSURANCE COVERAGE AND A NEW JERSEY EIN #
• PLEASE NOTE: PLEASE INSTRUCT YOUR VENDORS THAT BELLA VISTA COUNTRY DOES NOT PROVIDE TRANSPORTAION OR ASSISTANCE FOR EQUIPMENT BEING SHUTTLED TO AND FROM THE PAVILLION .
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