February 2021 Board Meeting Agenda
BOARD OF TRUSTEES AGENDA Virtual Meeting February 25, 2021
1:00-1:30 Executive Session • The board will convene in executive session for 30 minutes per RCW 42.30.110(i). 1:30 Welcome and Call to Order • Agenda for February 25, 2021 • Minutes of Oct 29-30, 2020, Nov 13, 2020, Dec 18, 2020 & Jan 14, 2021 • Public Comment 1:35-2:00 Fall 2021 Opening Plan 2:00-2:30 Budget Status and Forecast • Enrollment Forecast • Financial Position and Forecast 2:30-3:00 President’s Report
• Long-term budget planning • Facilities Space Sponsorship • Communications
3:00 Action Agenda Consent Agenda
Approval of Sponsorship Plan for Health Education Building Approval of Sponsorship Plan for Health Sciences Building Approval of Technology Fee adjustment
Approval of Housing and Dining Fee increase Board endorsement of Fall 2021 Opening Plan Approval of BS Data Science
Central Washington University Board of Trustees February 25, 2021
ACTION – Approval of the minutes of the Regular Meetings of October 29 and 30, 2020 and the Special Meetings of November 13, 2020, December 18, 2020, and January 14, 2021.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of October 29 and 30, 2020, and the special meetings of November 13, 2020, December 18, 2020, and January 14, 2021.
Submitted:
Linda Schactler Chief of Staff
Approved for Submittal to the Board:
James L. Gaudino President
Board of Trustees Minutes Board Meeting (via Zoom)
October 29-30, 2020 OCTOBER 29, 2020
Trustees Present : Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler
Zabrina Jenkins Nate McMillion Staff to the Board: James Gaudino, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Faculty & Staff: Delores (Kandee) Cleary, Vice President for Diversity & Inclusivity Michelle DenBeste, Provost/Vice President for Academic & Student Life Rick Duffett, Interim Vice President for Operations Josh Hibbard, Vice President for Enrollment Management Elvin Delgado, Faculty Senate Chair
Chair Erickson convened the board meeting at 1:06 p.m. Ms. Schactler took roll to confirm that a quorum of the Board was present. Chair Erickson reported that the executive committee of the board met with community leaders earlier in the day to discuss town-gown relationships, COVID-19 community impacts, and to thank community leaders for participating in the presidential search listening sessions. Approval of Agenda Motion 20-57: Mr. Nellams moved that the Board of Trustees of Central Washington University approve the agenda of the meetings of October 29 and 30, 2020. Ms. Gillis seconded the motion, which the board unanimously approved.
Approval of Minutes Motion 20-58: Mr. Nellams moved that the Board of Trustees of Central Washington University approve the minutes from the meeting of September 16, 2020. Ms. Gillis seconded the motion. The motion was approved. PUBLIC COMMENT • Valdemar “Skip” Jensen, CWU Lead Custodian in student housing and President of Washington Federation of State Employees (WFSE), Local 330. Mr. Jensen addressed the subject of layoffs and concerns about the impact on employees represented by WFSE. PRESIDENT’S REPORT Official Board Communications CWUP 1-70-020(3) (Protocol for Meetings) requires that written communications to the board of trustees received within seven days of a regularly scheduled board meeting will be included in board briefing materials. Communications received after that time will be shared at the following regular board meeting. As well, the president of the Associated Students of CWU, and the chairs of the Faculty Senate, Exempt Employees Association, and the Employee Council, may send a report to the board. For the October 29 meeting of the Board of Trustees, the Board acknowledged receipt of the following communications: • Report from the Faculty Senate • Report from the ASCWU Student Government University-wide Goals In October 2019, the president announced three, five-year goals for the university: 1. to increase freshman-to-sophomore retention rates from 71 percent to 80 percent in five years, 2. to increase the diversity of the university’s workforce by five percent in the next five years, and 3. to reduce CWU’s carbon footprint by five percent in the next five years. Vice presidents DenBeste, Duffett and Cleary briefed the board on the progress toward these goals over the past year. COVID-19 Update Dr. Mark Larson, Kittitas County Public Health Officer, and Gregg Heinselman, Dean of Student Success, provided an assessment of fall quarter and plans for winter quarter. President Gaudino thanked the entire team for their collaboration, noting that communication and coordination between the campus and the county has been extraordinary. BUDGET AND FINANCE Historically, the “10 th -day” enrollment report each fall has provided a very accurate prediction of financial health for the coming academic year. However, in fall 2020, the change in instructional modality, on-campus residency, and potential COVID-19 activity presents a higher level of uncertainty in the ability to predict the balance of the year. As projected in spring 2020, total fall 2020 enrollment is down 5 percent (5.1 percent) over fall 2019. There are 11,110 graduate and undergraduate students, a drop of 597 students. These figures include first-year, transfer, post-baccalaureate, re-admit, and graduate students. The mix of students was slightly more favorable than anticipated, with more non-resident undergraduate students and resident
2 Board of Trustees Minutes October 29-30, 2020
graduate students than expected. This mix should more than offset the shortfall in revenue associated with resident undergraduates. CWU appears to have waived less tuition than anticipated. Staff are cautiously optimistic that total net tuition revenue will be essentially on plan for the year with the budget assumption of $58.2M in revenue.
Meeting adjourned at 2:28 PM.
OCTOBER 30, 2020 EXECUTIVE SESSION The board convened in executive session at 9:02 a.m. for 75 minutes as allowed per RCW 42.30.110 (g) and (i). The executive session ended at 9:58 a.m.
Trustees Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler
Zabrina Jenkins Nate McMillion Staff to the Board: James Gaudino, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Guests:
Paul Crisalli, Assistant Attorney General Bill Funk, R. William Funk & Associates
Chair Erickson convened the board business meeting at 10:17 a.m. Ms. Schactler took roll to confirm that a quorum of the Board was present. PRESIDENTIAL SEARCH REPORT On May 15, 2020, the Central Washington University Board of Trustees established the Trustee Search Advisory Committee (TSAC) to inform the search for President Gaudino’s successor. The committee was comprised of people in leadership across the institution, including representatives of alumni and the CWU Foundation, the Faculty Senate, exempt and classified employees, student government, University Centers and extended learning, and others. The charge to the committee was to reach out to university stakeholders to learn what they perceive to be the greatest opportunities and challenges facing the university, and to discuss what qualities are desired in presidential candidates. Board Chair Ron Erickson appointed Trustee Erin Black to chair the committee, which she led with the support of trustees Robert Nellams and Jeff Hensler. At the Board’s special meeting on June 29, 2020, the Board expanded the responsibilities of the Trustee Search Advisory Committee (TSAC) to include
3 Board of Trustees Minutes October 29-30, 2020
working directly with the search consultant, R. William Funk & Associates, to recommend semi-finalists after a preliminary screening of the candidates. The board met in special session on September 16 to review the progress of the search. The discussion, led by trustees Black, Nellams, and Hensler included a recommendation that the search advisory committee interview semi-finalists on behalf of the board, and recommend finalists to the board at the trustees’ regular public meeting on October 29 and 30, 2020. The board affirmed that recommendation. The candidate pool was comprised of 80 applicants from all over the world with a broad variety of leadership experience. The TSAC reviewed these applications and on October 12, distilled the pool to 10 candidates. The pool was comprised of four women and five people of color. All candidates had deep experience in baccalaureate education. Currently, two are serving as chancellors, five are provosts, one is a president, one is an executive vice president / chief operating officer, and one a chief executive officer. All have earned tenure in an academic discipline. The TSAC interviewed semi-finalists on October 19 and 20 and have recommended finalists to the full board; trustees will interview finalists in November. Approval of TSAC Candidate Finalists Motion 20-59: Ms. Black moved that the Board of Trustees of Central Washington University hereby approves acceptance of TSAC’s recommendation to move forward with five finalists for consideration of the trustees. Mr. Nellams seconded the motion. The motion was approved. CWU FOUNDATION CAMPAIGN DISCUSSION Established in 2010 by the CWU Board of Trustees, the Trustee Endowed Scholarship supports outstanding undergraduate students. Scholarship recipients are chosen each year through the university’s general scholarship application process, now know as “Scholarship Central” (www.cwu.edu/scholarships). The fund is invested along with other CWU Foundation endowments and receives an influx of funding each year, primarily through trustee donations of their travel reimbursements. In fiscal year 2020, contributions to the fund totaled more than $1,700. In June 30, 2019, the Board of Trustees Endowed Scholarship had a balance of $61,394.26; the balance in June 30, 2020 was $69,073.74. The fund was able to support scholarships for two students for the 2020/2021 academic year: • Gabriel Garcia: Majoring in Law and Justice and in Paramedicine, Gabriel will be the first in his family to graduate college and wants to be a law enforcement officer and a paramedic. • Daisy Lara-Sanchez is a first-year student who has been accepted into the William O. Douglas Honors College and would like to pursue pre-dentistry or pre-nursing. The Department of University Advancement (UA) had another record-breaking fundraising year in fiscal year 20, surpassing $10 million in a single year for the first time ever. The annual CWU Foundation “Impact Report” (https://online.flippingbook.com/view/664012/) shows that over 4,000 donors made more than 9,000 gifts to support students and programs. UA achieved a 60-percent retention rate, which outperforms median benchmarking for public university development nationally. In fiscal year 2021, UA aims to achieve four goals: 1) Unite Stakeholders Around a Compelling Vision: Establish philanthropic partners to support the university’s priorities while working toward campaign readiness.
4 Board of Trustees Minutes October 29-30, 2020
2) Engage Constituents: Drive deeper connections between alumni and university stakeholders through meaningful events and interactions. 3) Cultivate Capacity Investment: Engage with regional and business networks, corporations, and foundations in order to gain financial support to ensure the sustainability of the university. 4) Expand Reach: Establish the base of new and retained financial support by securing funding for now, and the future, while growing and maintaining the unrestricted fund, Students First Fund, support funding sustainability.
ACTION AGENDA Approval of Consent Agenda The formal recognition for our faculty and staff is contained in our consent agenda.
Motion 20-60: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the consent actions items submitted October 30, 2020. Mr. Nellams seconded the motion. The motion was approved.
The next regularly scheduled meeting of the board will be in February, on the 25 th and 26 th .
Meeting adjourned at 11:16 a.m.
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
5 Board of Trustees Minutes October 29-30, 2020
Board of Trustees Minutes Special Meeting (Virtual) November 13, 2020 NOVEMBER 13, 2020 Executive Session Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler
Zabrina Jenkins Nate McMillion Staff to the Board: Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Staff: Kremiere Jackson, Vice President for Public Affairs Guests: Bill Funk, Presidential Search Consultant, R. William Funk & Associates
The board convened in executive session at 9:06 a.m. for the purpose of discussing the qualifications of an applicant for public employment, per RCW 42.30.110 (g). The executive session ended at 9:35 a.m. Chair Erickson called the business meeting to order at 9:45 AM. Ms. Schactler took role to confirm that a quorum of the Board was present. PRESIDENTIAL SEARCH UPDATE In October the Board of trustees accepted five candidates recommended by the Trustee search Advisory Committee. Trustees interviewed finalists November 9 and 10 and identified two individuals as top candidates, Candidate A and Candidate B.
Approval of Candidate Motion 20-61: Mr. Nellams moved that the Board of Trustees of Central Washington University endorse Candidate A and authorize the Board Executive Committee to begin negotiating a contract with the candidate. Ms. Gillis seconded the motion, which was approved. The special meeting adjourned at 9:54 a.m. The next regularly scheduled meeting of the board will be on February 25 and 26, 2021.
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
2 Board of Trustees Minutes November 13, 2020
Board of Trustees Minutes Special Meeting (Virtual) December 18, 2020 December 18, 2020 Trustees Present Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler Zabrina Jenkins Nathaniel McMillion Staff to the Board: Linda Schactler, Board Secretary & Chief of Staff
Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Sarah Scott, Administrative Operations Coordinator, Office of the President Alan Smith, Assistant Attorney General Guests: Bill Funk, Presidential Search Consultant, R. William Funk & Associates Krisha Creal, R. William Funk & Associates Executive Session
The board convened in executive session at 8:33 a.m. for eighteen minutes for the purpose of discussing the qualifications of an applicant for public employment, per RCW 42.30.110 (g). The executive session ended at 8:51 a.m. Chair Erickson called the business meeting to order at 8:52 a.m. Ms. Schactler took role to confirm that a quorum of the Board was present. The purpose of the meeting was for the Board to discuss the presidential selection process. Approval of Candidate Motion 20-62: Ms. Gillis moved that Candidate A be offered the position of President of the University and that the Executive Committee be authorized to extend the offer and negotiate a contract. Mr. Nellams seconded the motion, which was unanimously approved. The special meeting adjourned at 8:55 a.m. The next regularly scheduled meeting of the board will be in February, on the 25 th and 26 th .
1 Board of Trustees Minutes December 18, 2020
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
2 Board of Trustees Minutes December 18, 2020
Board of Trustees Minutes Special Meeting (Virtual) January 14, 2021 January 14, 2021 Trustees Present Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler Zabrina Jenkins Nathaniel McMillion Staff to the Board: Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Guests: Bill Funk, Presidential Search Consultant, R. William Funk & Associates Executive Session
The board convened in executive session at 9:02 a.m. for thirteen minutes for the purpose of discussing the qualifications of an applicant for public employment, per RCW 42.30.110 (g). The executive session ended at 9:15 a.m. Chair Erickson called the business meeting to order at 9:20 a.m. Ms. Schactler took role to confirm that a quorum of the Board was present. The purpose of the meeting was for the Board to approve the presidential contract. Approval of Agenda Motion 21-01: Mr. Nellams moved that the Board of Trustees of Central Washington University approve the agenda of the special meeting of January 14, 2021. Mr. McMillion seconded the motion, which the board unanimously approved. Approval of Resolution 21-01 Honoring TSAC WHEREAS, the Board of Trustees appointed the Trustee Search Advisory Committee on May 15, 2020; and
WHEREAS, the charge of the committee was to reach out to university stakeholders to learn what they perceive to be the greatest opportunities and challenges facing the university, and to discuss what qualities are desired in presidential candidates; and WHEREAS, the membership of the diverse committee drew leaders from many areas of the university community, including students, alumni, the CWU Foundation, staff, faculty, and University Centers; and WHEREAS, Trustee Erin Black chaired the committee with the support of co-chair Trustees Robert Nellams and Jeff Hensler; and WHEREAS, the search committee met with several hundred people over the course of five months, ensuring broad access into the search process and producing insights that followed the search from beginning to end; and WHEREAS, due to the effectiveness of the committee, the board also charged the group with the review and prioritization of the 80-presidential applicant pool, the interview of semi-finalists, and recommendations of five finalists for the board to interview; WHEREAS, the committee’s, insight, and goodwill were instrumental in identifying the next leader for the university, and their investment of time and energy has truly made a difference in the future of Central Washington University. Now BE IT THEREFORE RESOLVED, that this Board of Trustees and the university community thanks every member of the university community who participated in the process, and extends to the Trustee Search Advisory Committee the trustees’ deepest gratitude for the leadership, insight, mutual respect, and passion the committee demonstrated in the search; furthermore, the Board encourages the search committee members to continue to make their insight and service available to the new president as he transitions into the presidency of Central Washington University.
ADOPTED and signed this 14 th day of January 2021.
Motion 21-02: Mr. Conner moved that the Board of Trustees of Central Washington University approve Resolution 21-01 recognizing the great work of the Trustee Search Advisory Committee. Ms. Gillis seconded the motion, which was unanimously approved. Approval of Candidate Motion 21-03: Mr. Nellams moved that the Board of Trustees of Central Washington University appoint Dr. Wohlpart as the 15 th president of the university effective no later than June 21, 2021, at a salary of $400,000 as provided in the negotiated contract. Mr. Hensler seconded the motion, which was unanimously approved. Chair Erickson explained that a formal presentation of Dr. Wohlpart, including remarks from him, will take place at 10:00 a.m. today. The public may view the presentation on CWU’s streaming page. The remainder of today and tomorrow, Dr. Wohlpart will be meeting with numerous groups for an introduction.
2 Board of Trustees Minutes January 14, 2021
The special meeting adjourned at 9:31 a.m. The next regularly scheduled meeting of the board will be in February, on the 25 th and 26 th .
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
3 Board of Trustees Minutes January 14, 2021
CENTRAL WASHINGTON UNIVERSITY Board of Trustees February 25, 2021 EXECUTIVE SUMMARY – 2021 Fall Opening
Planning is well underway for a near-normal fall quarter, 2021. CWU is making several assumptions, which we have discussed with our county health partners and which we are beginning to discuss with university constituencies. Assumptions: 1. Normal academic schedule with normal dates for fall quarter (September 22 to December 10), 2. Most students, faculty and staff will be back on campus, 3. Residential halls will be at near normal capacity, with Munson Hall retained as quarantine space, 4. Vaccinations will be widely available to all who wish to be vaccinated, 5. Physical distancing requirements will be relaxed, 6. Mask wearing will continue to be mandatory, at least for the beginning of the fall quarter. As was true in 2020-2021, the health and safety of the university community must come first. All of our plans continue to take into account the evolving COVID situation. While we are hopeful for a near- normal academic year in 2021/22, we also understand the need to constantly assess our health-and- safety protocols. Course scheduling for fall has already begun. A recently approved instructional modality policy codifies modality meanings. A variety of instructional modalities will continue to be offered, although the fall schedule will be weighted toward in-person offerings. Hybrid courses continue to be a popular choice for students and faculty. The new normal incorporates the lessons of remote learning while allowing us to return to much greater in-person engagement with students. Relationships with all University Centers and instructional sites, outreach to non-traditional students, and the ability to connect with alumni have been enhanced by some remote strategies and those strategies will continue to be a part of our return-to-normal plans. Orientation/Housing. Orientation will likely be largely on-line, given uncertainties about timing of vaccine availability and ongoing safety concerns with large crowds. Plans are underway for Welcome Week activities for both new students and for our second-year students, who missed many activities due to the pandemic. Housing scheduling is already underway. We are planning for capacity housing, but will continue to leave some open space for quarantine housing. Student Engagement. Academic and non-academic activities, clubs and organizations that support the student experience at CWU are preparing for the transition to post-COVID, in-person participation.
CWU University Centers. We will cooperate with our community college partners as they decide fall modalities. Many questions remain about fall planning and our planning team continues to prepare for a variety of scenarios. In addition to those responsible for formal planning activities, the university has benefitted from the commitment and cooperation of all constituencies within our community, including the faculty at large and faculty governance, our unions and their representatives, and our Board of Trustees. These collaborations have been noteworthy for the extent to which the interests of the whole have been identified and honored. Without question, the risks and rigors associated with COVID-19 will continue to test our institution and we will need to continue to tap into our reserves of energy, creativity, adaptability, and resilience. A post-COVID fall quarter will allow CWU to focus on fundamental and ongoing initiatives such as college advising and student support, assessment and accreditation efforts, retention and graduation initiatives, transfer student support, inclusivity and diversity, and professional development for our faculty. We are excited to begin our “new normal” as we once again come together as a Wildcat community.
Submitted:
Approved for Submittal to the Board
Michelle DenBeste
James L. Gaudino
Provost/Vice President for Academic and Student Life
President
2021 Fall Opening Plan
Fall Reopening Assumptions
Normal Academic Schedule Mask Wearing Vaccinations Widely Available Residence Halls Open Multiple Instructional Modalities
Course Modalities
• In Person, Hybrid, Real Time Online, Online, Distance Education • Modality Reflected in Schedule • University Centers Scheduling • Training and support for employees
In-Person Instruction
The Library will be a Gathering Place and Hub for…
• Research • Tutoring • Peer Accountability &
Connections (PAC) Program
–
Housing/Orientation/Activities Housing Application Guide
Ongoing Professional Development
Multimodal Learning : • Excellence In Teaching and Learning Certificate • Master Online Teacher Certification • Master Online Mentor • Successful Online Student Strategies • Virtual Assistance for Students
CWU Achievements
• Healthy Community • Stable Graduation and Retention Rates • Strong Transfer Programs • Ongoing Student Faculty Research
https://www.youtube.com/watch?v=19iDgS8C3ZA
Questions?
CENTRAL WASHINGTON UNIVERSITY Board of Trustees February 25, 2021
EXECUTIVE SUMMARY – Enrollment Management It has been another unprecedented cycle in college enrollment, nationwide. The pandemic has altered the way we recruit, support, engage, and teach students. Central Washington University’s strong residential programming and experience was challenged as most classes were moved online, and campus activities were reduced or eliminated. The fall 2020 first-year term-to-term persistence rate, which dropped from 93 percent to 87 percent compared to last year’s first-year cohort, is an early sign of this impact. Despite these challenges, enrollment figures were in line with the 5.1-percent overall decline in fall 2020. Enrollment for winter quarter 2021 is 10,526 graduate and undergraduate students, a drop of 606 students over last year (-5.4 percent). These figures include students with admit types of first-year, transfer, post-baccalaureate, re-admit, and graduate. Of note, we continue to see year over- year increases in re-admit and graduate student enrollment. In addition, winter enrollment in high school concurrent enrollment programs (Running Start and College in the High School) experienced a year-over-year increase of 21.9 percent: from 823 in winter The recruitment cycle continues to build momentum toward our fall 2021 incoming class. Although some “elite” or “flagship” universities have reported significant increases in application volumes, these increases have not been experienced among many colleges across the nation. Two of the largest state university systems in the US, the California State University and the State University of New York systems, have reported significant declines in overall applications. However, CWU has fared well in generating a strong application pool at this point in the recruitment cycle. Currently, 8,111 first-year students have applied for fall 2021, a 2 percent increase over last year. The next application-completion campaign will conclude March 1, 2021, and will have generated most of our first-year applications. To date, CWU has admitted 6,556 first year students, a 4-percent decrease over last year. Additionally, 1,086 students have committed, vs 1,125 prior year (a 3-percent decrease). Overall, these figures are encouraging, given significant changes in our recruitment strategies due to the pandemic. Our early projection modeling suggests 1,885 to 2,068 new, first-year students will enroll in fall 2021. Community and technical colleges continue to experience overall enrollment declines, which are likely to negatively affect CWU transfer enrollments. Additionally, bachelor’s degree programs offered at the community and technical colleges continue increase. For example, the number of Bachelor of Applied Science degree programs has grown 34 percent since the 2018-2019 academic year. Despite these 2020 to 1003 in winter 2021. Fall 2021 Recruitment Cycle
challenges, CWU continues to implement strategies to improve our transfer outreach and transfer experience. Although early in the cycle, applications are down 4 percent over last year; there is a 2 percent increase in students who were admitted and have committed to CWU. Strategic Enrollment Management (SEM) Plan and Enrollment Projection Modeling The SEM plan, branded Destination 2025 , continues to move forward as the plan enters year-two implementation. With more than 130 projects and initiatives, progress is being made toward our three goals: increase new student recruitment, increase enrollment of traditionally under-represented student groups, and improve retention, persistence, and degree time-to-completion. As we enter the third month of our annual project plan, 36 projects are complete and 93 have launched and are on-track. Of note, the development and launch of a comprehensive enrollment projection model has been developed. The model utilizes the Holt-Winters time-series forecasting method to predict future enrollment. Holt-Winters applies three aspects of the time series: a typical value (average), a slope (trend) over time, and a cyclical repeating pattern (seasonality). The model is combined with a market- share analysis and various impact factors to provide a “low,” “medium,” and “high” enrollment projection by admitted student type, over a rolling, five-year period. Version 1.0 of the model projects fall 2021 total enrollment of 11,479. The CWU Business Intelligence office, in collaboration with Enrollment Management and the SEM Advisory Council, have developed a continuous-improvement approach to the projection model. Impact variables will be updated monthly, refining projections through each enrollment cycle.
Submitted by:
Approved for submittal to the Board:
James. L. Gaudino President
Josh Hibbard, PhD Vice President for Enrollment Management
Central Washington University Board of Trustees February 25, 2021 EXECUTIVE SUMMARY – Budget Update
Seven months into the current fiscal year, CWU’s operating budget shows the widespread impacts of the pandemic on operating revenues. The budget enacted by the Board in July assumed a $25-million reduction in operating revenues. Now, the reduction has increased to nearly $50 million. This is due largely to the impact of having fewer students living, eating, shopping and seeking entertainment on campus. As well, a 5-percent decline in enrollment has had a significant impact on tuition and fee revenue. Operating expenses are also down significantly, but not enough to offset the reduction in revenues, so without federal or state assistance the university will experience a $12-million operating loss. Summer furloughs, FTE reductions, layoffs and reductions in goods and service spending have met or exceeded planned cost-reduction plans. However, the unplanned costs directly attributable to COVID-19 such as PPE, testing, and disinfecting have offset savings. In spite of these very challenging circumstances, the budget outlook remains cautiously optimistic. CWU will receive federal assistance through the recent Coronavirus Response and Relief Supplemental Appropriations Act of 2021, and the governor’s proposed budget had some encouraging signs, both in the biennial operating and capital budgets.
Submitted:
Approved for Submittal to the Board:
Joel Klucking, Vice President Business and Financial Affairs
James. L. Gaudino
President
BUDGET STATUS AND FORECAST Enrollment and Finance Reports CWU Board of Trustees - February 25, 2021
Josh Hibbard, VP of Enrollment Management Joel Klucking, VP of Business & Financial Affairs As of 2/19/21. Numbers will be updated for 2/25/21
Winter Enrollment Admit Type Winter 2020 Winter 2021
Percent Change
-9.4% -4.8% -32.6% 24.6% -2.2% 20.9% -5.4%
First Year Transfer Post Bacc Readmit
5862 4078
5313 3881
233 427
157 532
Other
89
87
Graduate
532
643
Total
11221
10613
21.9%
Concurrent Enrollment 823
1003
-3.6%
12044
11616
Grand Total
Fall 2021 Early Indicators
• Applications: +2% (8,111 vs 7,964)
• Admitted students: -4% (6,556 vs 6,861)
• Confirmed/Committed Students: -3% (1,086 vs 1,125)
Fall 2020 Actual
Fall 2021 Projected
Percent Change
New Students
First Year Transfer Post Bacc Readmit Graduate
11.4%
1885 1089
1692 1057
3.0%
Fall 2021: Early Projections
93.6% -6.3% -9.7%
47
91
160 268
150 242
Total New
3224
3457
7.2%
New and Continuing Fall 2020 Fall 2021
Percent Change
Undergraduate
10507
10779
2.6% 5.4% 2.8%
Graduate
664
700
Total
11171
11479
Revenue Losses Due to the Pandemic
• Cost of pandemic to operating revenues = $50M
Operating Revenues
240
230
220
• Current year forecast down $25M due to residential occupancy
210
200
190
180
170
160
150
FY16
FY17
FY18
FY19
FY20
FY21
FY21 Operating Budget YTD (thru Jan)
FISCAL YEAR 2021 - YTD (January)
Current Year
Prior Year
Better/ (Worse)
• First 7 months worse than expected • 5% enrollment decline • 33% occupancy • Spending controls on track, offset by COVID expenses
OPERATING FUNDS
In Thousands
Revenues
State General Local General
83,414 83,042
372
18,896 23,529 (4,633) 13,622 33,052 (19,430)
Enterprise Funds Student Funds
7,740
9,121 (1,381)
Total Operating Revenues
123,672 148,744 (25,072)
EXPENSES
State General Local General
69,306 72,142 15,196 19,790 16,902 26,562
2,836 4,594 9,660 2,006
Enterprise Funds Student Funds
4,533
6,539
Total Operating Expenses
105,937 125,033 19,096
Operating Net
17,735 23,711 (5,976)
FY21 Operating Budget Full Year Forecast
FISCAL YEAR 2021
Better/ (Worse)
• Full year forecast shows increasing deficits (+$2.6M) • CWU System ~$9M operating loss • Does not reflect impact of federal recovery funding • State Budget critical
OPERATING FUNDS
Budget
Forecast
In Thousands
Revenues
State General Local General
123,709 122,916
(793)
31,649 28,989 (2,660) 46,070 24,556 (21,514)
Enterprise Funds Student Funds
13,500 12,824
(676)
Total Operating Revenues
214,928 189,285 (25,643)
EXPENSES
State General Local General
125,925 125,069 34,743 30,073
856
4,670
Enterprise Funds Student Funds
50,562 35,322 15,240
12,971 10,720
2,251
Total Operating Expenses
224,201 201,184 23,017
Operating Net
(9,273)
(11,899)
(2,626)
State & Local Funds – On Track
State & Local Funds - Operating Net
$25 M
$20 M
$15 M
$10 M
$5 M
$ M
-$5 M
-$10 M
2021 Budget
2021 Actual
CWU System – Will Need Assistance
System Funds - Operating Net
$20 M
$15 M
$10 M
$5 M
$ M
-$5 M
Total Debt Service
2021 Budget
Cumulative Net W/ Cares
2021 Actual
Fee Changes – Current Academic Year
•
Athletics fee (Voluntary Fee) reduced by half to reflect cost reductions. Winter term, possibly spring
•
Technology Fee (Mandatory Fee) temporarily reduced fall & winter, should be reinstated in spring
FY22 Housing/Dining Rate Proposal Dining meal plan B: FY 21 vs FY 22
• 3% increase (~$199.00) over FY 21 • About $22 per month (9 months)
Housing standard double room: FY 21 vs FY 22 • 7% increase (~$497.00) over FY 21 • About $55 per month (9 months) Not to exceed 5% in aggregate
FY22 Housing/Dining Rate Proposal Support from stakeholders • RHA (Residence Hall Advisory group) • Student Government • PBAC (President’s Budget Advisory Committee) • FY21 operating losses • Federal funding • Deferred Maintenance backlog (refer to Housing & Dining Report) • $7M behind renovation plan due to COVID-19 Critical Factors
Fee Changes – Housing & Dining Rates
CWU Housing & Dining Fund Projected Reserve Balance Over Time
-$30 M -$20 M -$10 M $ M $10 M $20 M $30 M
5% Rate Increase
4% Rate Increase
3% Rate Increase
Bond Payments
QUESTIONS?
CENTRAL WASHINGTON UNIVERSITY Board of Trustees February 25, 2021 EXECUTIVE SUMMARY – President’s Report Following are discussion points for this portion of the board meeting.
Long-term budgeting considerations. As CWU adjusts to new budget challenges, it will be important for the university to look forward rather than backward to the “pre-COVID” budget. CWU’s reality lies ahead of us, not behind. For the past decade, CWU has embraced a long-term budget-planning philosophy. Our practice of anticipating budget opportunities and challenges has stood us in good stead, helping us prepare for the digital world that has overtaken everything we do, and carrying us through two of the worst financial challenges ever to face this institution: the Great Recession and the coronavirus pandemic. As we emerge from the pandemic, we must be thinking about key investments necessary to ensure the university’s ability to deliver relevant, efficient and compelling educational content and services. Facilities Financial Sponsorship Matrices. The Department of University Advancement, in consultation with university partners, has developed a matrix to guide the financial sponsorship of two new facilities, the $53.5-million Health Sciences facility, due to open January 2022, and the $61-million Health Education project, the renovation of and addition to Nicholson Pavilion. The matrices outline the cost to benefactors of naming various facilities and these charitable contributions are managed by University Advancement. The actual facility name, however, must be authorized by the president or the Board of Trustees. Communications. The board briefing materials include communications from the Associated Students of CWU and from the Faculty Senate.
Approved for Submittal to the Board:
James L. Gaudino President
Central Washington University Board of Trustees February 25, 2021
ACTION – Approval of Consent Agenda The attached consent action/report list are submitted by the divisions of Academic and Student Life, Business and Financial Affairs, Enrollment Management, Operations, and the President.
We recommend the following motion:
The Board of Trustees approves the consent action items submitted February 25, 2021. Submitted:
Michelle DenBeste Provost/Vice President for Academic and Student Life
Joel Klucking, Vice President Business and Financial Affair
Josh Hibbard, Vice President Enrollment Management
Rick Duffett, Vice President Operations
Approved for Submittal to the Board:
Linda Schactler Chief of Staff
James L. Gaudino President
CONSENT ACTION/REPORT LIST February 25, 2021 CONSENT PERSONNEL ACTIONS Distinguished Service Recognition Name Title
Department
Effective
# Years
Jeff St. John
Sergeant/Officer
University Policy & Public Safety
Jan 17, 2021
20
Faculty Sabbatical Leave Appointments Name Rank
Department Management Mathematics Mathematics Political Science
Effective Fall 2021
Avey, James
Professor Professor Professor Professor Professor Professor
Boersma, Stuart Chueh, Yvonne Flanagan, Barbara
AY 2021-22 AY 2021-22 AY 2021-22 Spring 2022 AY 2021-22 Fall 2021
Ge, Yingbin
Chemistry Accounting
Holtfreter, Robert
Hoxmeier, Jill
Assoc. Professor Assoc. Professor
Health Sciences
Johnson, Michael
World Languages and Cultures Geological Sciences Sports and Movement Studies
Winter & Spring 2022
Mattinson, Christopher
Professor Professor
AY 2021-22 Spring 2022
Perkins, Robert
Revels, Craig Samples, Mark Snowden, Darci Stryker, Gabrielle Szeliga, Walter
Assoc. Professor Assoc. Professor Assoc. Professor Assoc. Professor Assoc. Professor
Geography
AY 2021-22
Music Physics
Fall 2021
AY 2021-22 AY 2021-22 AY 2021-22
Biological Sciences Geological Sciences
CONSENT PERSONNEL REPORTS Faculty Sabbatical Leave Reports Name Rank
Department
Quarter(s)
Altman, Matthew
Professor
Philosophy and Religious Studies
Fall 2019 & Winter 2020
Bisgard, James Bowen, John Carnell, Lucinda Chachava, Maya
Professor Professor Professor
Mathematics Geography
AY 2019-20 AY 2019-20 AY 2019-20
Biological Sciences
Assoc. Professor
Art & Design
Fall 2019 & Winter 2020 Fall 2019 & Winter 2020
Ghosh, Koushik
Professor
Economics
Hughes, Craig
Professor
Education, Development, Teaching, and Learning
AY 2019-20
MacInnes, Breanyn
Assoc. Professor
Geological Sciences
AY 2019-20
Petersen, Naomi
Professor
Curriculum, Supervision, and
Winter 2020
Educational Leadership
Sheeran, Lori
Professor
Anthropology and Museum Studies
AY 2019-20
Temple, Kathryn Wilson, Theresa
Professor
Mathematics Management
AY 2019-20 Spring 2020
Assoc. Professor
CENTRAL WASHINGTON UNIVERSITY Board of Trustees February 25, 2021 ACTION – Naming Roster for the new Health Education Building
CWU has submitted a request to the legislature for $55 million for the renovation of and addition to Nicholson Pavilion, designated the “Health Education” project. The legislative session is underway and the outcome of the budget process will not be final until late spring. However, so far, the governor has supported CWU’s request in his proposed 2021-2023 capital budget. In 1959, when the building was constructed, the total enrollment at “Central Washington College of Education” was fewer than 1,600 students. Today, the facility serves more than 10,000 students and more than 40,000 visitors each year. The project modernizes and expands facilities for the MS in Health and Physical Education and the BS in Physical Education and School Health programs, which are among the largest providers of public-school health and fitness teachers for Washington. The program also serves the MS in Sport and Athletic Administration and undergraduate programs in sport coaching, sport business, recreation management, and dance. The facility hosts numerous conferences and physical activity courses, which serve more than 1,000 students each quarter. In order to support the facility and the activities it hosts, the Dept. of University Advancement, in partnership with stakeholders, has developed financial incentives for naming spaces within the building. Advancement reviewed financial naming levels utilizing recent and historical price points as well as costs and prominence of spaces for guidance. Program administrators have approved the sponsorship structure. University Advancement staff will identify individuals interested in sponsoring spaces. However, the authority to approve the names still lies with the president and the Board of Trustees (CWUP 2-10- 080). The president approves the naming of minor facilities, such as classrooms and labs; the board authorizes the naming of major facilities, such as large foyers or entire buildings. The process for facilities naming ensures the appropriate and thoughtful naming of facilities, once a donor proposes to fund a naming opportunity. Attached please find a proposed naming roster for spaces associated with the new Health Education Building. The roster shows both major and minor naming opportunities. Minor naming authority remains in the purview of the president, however, as a courtesy it is included here. In no way does Board of Trustee approval of this document serve to by-pass standard CWU naming procedures.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the naming roster for the new Health Education Building as presented. Submitted, Approved for Submittal to the Board:
Rick Paradis
James L. Gaudino
Interim Vice President for University Advancement
President
Nicholson Pavilion Remodel Project
ROOM TYPE/TITLE
Location
Naming Costs
Academic/Athletic Add Alternate Sq Footage Capacity
Yes Yes Yes
West 2nd Level & Concourse with Arena Fieldhouse Expansion (4-lane, 200 m track)
1500 1900
$1,500,000.00
Athletic
Add Alternate are priced at their cost to build Add Alternate are priced at their cost to build Add Alternate are priced at their cost to build
$4,500,000.00 Academic/Athletic $3,500,000.00 Academic/Athletic
AUX Gym- Alternate Gym
Arena/Performance Gym
1500
$1,000,000.00 $500,000.00 $250,000.00 $250,000.00 $250,000.00 $100,000.00
Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic Athletic
Court Arena Floor (* no add alternates)
Fieldhouse (* no add alternates)
$500,000.00 Academic/Athletic
Main Atrium/ Lobby
1004
Athletic Performance Center (Varsity Weight Ro1400 Athletic Training/Sports Medicine Room 1801 Student-Athlete Lounge (Purser Common Area)
Hall of Fame
$50,000.00 $50,000.00
Pat Lacey Hospitality Suite (pre-existing naming)
Athletics Office Suites Main Athletics Offices
$50,000.00 $100,000.00 $100,000.00 $50,000.00 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $250,000.00 $250,000.00 $100,000.00 $75,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00
Football Offices Basketball Offices
Locker Rooms Football
1631 1632 1636 1611 1617 1618 1610
Men's Basketball Women's Basketball
Volleyball Soccer Softball Baseball
Men's Track & Field Women's Track & Field
Men's Rugby
Women's Rugby
SAMS Gym (Teaching Gym)
2600
Academic Academic Academic Academic Academic Academic Academic Academic Academic Academic Academic Academic
Dance Studio
SAMS Office Suite PE Weight Room
1101-1134
1018A
PE Locker Rooms Men & Women
1807/1814
PE Cardio Room
1018 1135 1114 1113 2806 2302 2301 2305
NW Center for Sport Office
Conference Room Faculty Lounge
Second Floor Classrooms Classroom
Classroom Classroom Classroom
Academic Academic Academic
Computer Lab
2304 2800 2802
$25,000.00 $25,000.00 $25,000.00
Exercise Room
Multipurpose Room
CENTRAL WASHINGTON UNIVERSITY Board of Trustees February 25, 2021 ACTION – Naming Roster for the new Health Sciences Building
In 2019 the state legislature appropriated $32 million for the construction of an academic facility to house the CWU Department of Health Sciences. The department includes degree programs in Clinical Physiology, Exercise Science, Nutrition (Dietetics and Foods and Nutrition Specializations), Paramedicine, and Public Health. The new facility, located approximately on the former footprint of Hertz Hall, will open in January, 2022. In order to support the facility and the activities of the Department of Health Sciences, the Department of University Advancement, in partnership with stakeholders, has developed financial incentives for naming spaces within the building and for the building itself. Additional research included a review of naming levels utilizing recent and historical price points as well as costs and prominence of spaces for guidance. The president and provost have reviewed and approved the sponsorship structure. University Advancement staff will identify individuals interested in sponsoring spaces. However, the authority to approve the names still lies with the president and the Board of Trustees (CWUP 2-10-080). The president approves the naming of minor facilities, such as classrooms and labs; the board authorizes the naming of major facilities, such as large foyers or entire buildings. The process for facilities naming ensures the appropriate and thoughtful naming of facilities, once a donor proposes to fund a naming opportunity. Attached please find a proposed naming roster for spaces associated with the new Health Sciences Building. The roster shows both major and minor naming opportunities. Minor naming authority remains in the purview of the president, however, as a courtesy it is included here. In no way does Board of Trustee approval of this document serve to by-pass standard Central Washington University naming procedures.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the naming roster for the new Health Sciences Building as presented.
Submitted,
Approved for Submittal to the Board:
Rick Paradis
James L. Gaudino
Interim Vice President for University Advancement
President
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