Facilities Management • Working with other campuses, develop in- novative service delivery and planned pro- grammes of works that decrease reliance on reactive maintenance and/or ad hoc contrac- tors. • Delivery of an annual operational plan that dovetails with the overarching facilities plan, Forward Maintenance Register/Lifecycle Plan, and the Estate & Facilities 10-year strategy. • Develop asset management systems, includ- ing PPM, condition surveys, backlog mainte- nance and lifecycle planning, ensuring that SLA’s and safe systems of work are always maintained. • In conjunction with other ACS campuses, en- sure relevant KPIs and SLAs are developed and maintained for each area of service and that these are monitored and reported on, as necessary. • Ensure only competent contractors are en- gaged following pre-qualification, and that risk assessments and method statements are prepared and approved before work is undertaken. • Ensure Estates and Facilities infrastructure/ systems are continuously reviewed and de- veloped to contribute positively to the over- all performance of the campus. • Monitor and review monthly reporting of Facilities performance (qualitative and quantitative) data, against set performance standards, with regular reporting to senior management. • Coordinate campus space utilization, ensur- ing all CAD drawings and room data records are accurate. • Review annually all Facilities policies, safe
systems of work, risk assessments, and method statements. • Ensure effective development and use of BMS/CAFM packages, seeking consistency across the ACS estate. Financial Management • Procurement and management of all ser- vice contracts and minor works, ensuring procurement is in line with ACS Policy, and liaising with other campuses to ensure best consistency and value is achieved. • Develop and manage all budgets (rev/cap/ staff), ensuring that all financial controls are consistently applied, and that all opportu- nities are explored for improving value and asset performance. • Ensure a record of expenditure, variances, and forecasts, are maintained, and reported on monthly. • Produce appropriate business plans for In- vestments and/or operational/organisational changes. • Identify cost improvement opportunities. En- sure these, and audit recommendations are promptly actioned. Project Management • Provide project sponsorship, coordination, and leadership to campus development pro- grammes. • Working with Senior Project Managers, coor- dinate campus project schedules (including project requests from IT, Security, Catering), to provide monthly updates. • Coordinate all annual project requests from all campus user groups, ensuring that all re- quests have an adequate business case and the support of the appropriate Principal and/
or Head of School. • With Senior Project Managers, deliver capital and revenue projects, consulting stakehold- ers regarding requirements. Adopt profes- sional project management practice, ensur- ing delivery to quality, cost, and time. • Liaise closely with relevant local authorities and other bodies to ensure consistent com- pliance with requirements, relating to Es- tates and Facilities, ensuring that notices are promptly responded to, and ensuring per- missions are obtained where necessary, for works (e.g., planning, TPO, and highways). • Support the Head of Estates with the cam- pus long-term development strategy and plans. Health & Safety Management • Manage Health and Safety, and Fire Policies to ensure full compliance with all relevant statutory requirements, ensuring awareness of and compliance with all standards and best practice within the Facilities environ- ment. • Work with ACS H&S Manager to ensure H&S standards are consistent across the ACS estate, ensuring that UK/EU standards are consistently met, and adopting ACS’ sys- tems for recording/documenting compliance and other H&S records. • Ensure that trained Responsible Persons are appointed as necessary (Asbestos, Water Hygiene, Fire etc.). • Ensure active management of statutory com- pliance, auditing reports and ensuring reme- dial works are captured and actioned. Ensure that all reports and actions are collated and records are easily accessible. Complete an annual review of each compliance pillar (e.g.
Fire, L8, Fixed Wiring Tests, PAT, Asbestos) • Ensure all Facilities staff training is up to date, and that policies and Safe System of work are maintained, and ensure all staff maintain professional qualifications and CPD programmes as necessary. • Liaise closely with the Head of School, Head of Security, Head of Boarding, and Designat- ed Safeguarding Lead, to ensure students, staff and visitors are always protected. • Adopt the facilities management lead on all school inspections (e.g. NEASC/ISI etc). People Management • Recruit and lead the Facilities team, pro- viding direction, appropriate training and development, and ensuring resources are motivated, empowered and deployed/del- egated effectively to deliver services in line with SLA’s, and providing opportunities for growth. • Build strong Stakeholder relationships and deliver services in customer focused manner. • Develop, and actively manage a healthy and professional culture within the Facili- ties team, in line with ACS Core Values, and instilling an ethos of customer excellence, continual improvement and efficiency. • Promptly respond to any complaints or ser- vice issues, maintaining stakeholder confi - dence, and using issues as an opportunity to learn/improve/develop. • Actively work with the HR Business Partner to mentor and upskill managers and su- pervisors to manage and support the wider teams.
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