JOB DESCRIPTION
Job Title Reports to
Senior Engineer
Senior Estates Manager
Direct Reports
Plumber, Electrician, Multiskilled Maintenance Engineers, Water Technician & Painter & decorator
Level
Deputy
Record Keeping and Documentation: • Maintain detailed records of completed tasks, including maintenance activities, inspections, re- pairs, and all other relevant information. Ensure all documentation is accurate, up-to-date, and easily accessible on our software (CATI)for reference or audit purposes. Financial Management: • Manage budgets effectively, ensuring resources are allocated appropriately to meet operation- al needs. Conduct regular price checks and cost evaluations to ensure the trust receives value for money in all expenditures. Projects: • Work closely with our project manager to over- see and coordinate maintenance, upgrades, or renovation projects within the estate. This entails planning, budgeting, scheduling, and overseeing project completion to ensure they meet deadlines, stay within budget, and adhere to quality stand- ards. Asset Management: • Create and maintain an asset register, cataloguing all equipment, machinery, and facilities within the estate. Develop strategies for optimizing assets, extending asset life cycles, and minimizing risks associated with asset management. Site Surveys and Inspections: • Conduct regular site surveys and inspections to assess the condition of buildings, facilities, and infrastructure. Identify any maintenance or repair needs, safety hazards, or compliance issues, and take appropriate actions to address them. Performance Reviews and Feedback: • Conduct performance reviews and provide con- structive feedback to team members to support their professional development and growth. Rec- ognize and reward exceptional performance while addressing any areas needing improvement.
Managing Contractors and Arranging Quotes: • Coordinate and manage external contractors and service providers involved in maintenance, repairs, and renovations within the estate. This includes sourcing reputable contractors, negotiating con- tracts, and ensuring compliance with contractual agreements, health and safety regulations, and quality standards. Solicit quotes from various contractors and suppliers for maintenance, repair, and renovation projects, ensuring alignment with project requirements and budget constraints Health and Safety • Adheres to all Health and Safety guidelines, principles and regulations to perform your role and comply with The Children’s Trust policies and procedures. • Provide evidence of a valid NHS Covid Pass or acceptable proof of Covid vaccination or medical exemption and all vaccinations (or medical ex- emption) required for the post. • Adhere to manual handling procedures and com- plete mandatory manual handling training. • Promotes the health and safety of others. • Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed. • Responsible for identifying and mitigating risk within the work environment. Wellbeing and Emotional Resilience • Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems. • Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary. • Treats challenges and problems as a learning experience. • Remains organised and focused when under pres- sure. • Responds appropriately and effectively to all con- structive feedback.
Location
Tadworth, Surrey (with regular visits to our Retail Units) £50,000 per annum (dependent upon experience)
Salary
Hours of Work Working Pattern
37.5hrs per week (08:30 – 16:30)
Monday to Friday Occasional weekend cover work may be required
DBS
Enhanced with Child Barred List
Job Purpose
Duties and Responsibilities
Implementing Preventive Maintenance Program (PPM) • Develop and oversee a comprehensive PPM program aimed at reducing downtime and equip- ment failures. This involves scheduling regular in- spections, maintenance, and servicing of all critical equipment and systems within the estate. Developing Compliance program: • Setting out all estates compliance requirements in a compliance register and on the CAFM system. Identifying where contract services are needed and procuring in line with policy. Leadership and Team Management: • Provide effective leadership to the site team, en- suring they understand and adhere to safe work- ing procedures and the trust’s policies and proce- dures. Motivate and empower team members to perform their duties efficiently and effectively. Task Delegation and Supervision: • Delegate tasks to team members based on their skills and abilities, ensuring tasks are completed in a timely and safe manner. Provide supervision and support as needed to ensure quality and compli- ance with standards. Continuous Improvement: • Identify opportunities to improve the estate’s operations, efficiency, and safety. Implement changes or initiatives aimed at enhancing process- es, reducing costs, and increasing overall effective- ness.
Reporting to the Senior Estates Manager, the Senior Engineer will have a crucial role in managing the day- to-day operations of the maintenance team including planned, reactive and compliance work activities. The Senior Engineer is an advanced journey-level classification with the formal responsibility to provide technical supervision and technical and administrative support and guidance to other engineers while also performing engineering and administrative work of the highest complexity and difficulty that requires thorough knowledge of engineering fundamentals and substantial professional experience. The post holder will play a vital part in developing the planned, reactive and compliance delivery strategy as the Trust move to a more proactive and insourced delivery model. Part of this transition will be to develop and manage the service level agreement to be set out in the CAFM system. Another key aspect of this role involves overseeing compliance tasks, which includes procuring, booking, and monitoring all necessary compliance activities that are outsourced. This could range from safety inspections to regulatory assessments. Additionally, this role will be responsible for maintaining compre- hensive records of these tasks and following up on any required remedial actions to address issues identified during inspections or audits. Effective leadership and prior experience in managing a similar team are essential for success in this role. Coordination will be paramount to ensure that all aspects of our operation adhere to compliance stand- ards while maximizing efficiency and safety.
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