Job Description
Job Title:
Clerk of Works/Head of Estates
to ensure they meet the agreed contractual terms – especially in relation to cost, time and quality of the work. • Undertake and regularly report on departmental performance, identifying areas for improvement against agreed standards and targets. • Manage communications with relevant members of the College community, by keeping them informed and updated about progress with reactive and planned preventative maintenance. • Be responsible for the administration and accurate record keeping of all work undertaken on the estate, including records required to meet legislative and statutory requirements. 3. Team Management and Leadership • Maintenance of professional standards, morale, and strong teamwork ethic of the Maintenance Department, providing a supportive environment in which colleagues can thrive, and continually enabling their development and success. • As Head of the Maintenance Department, managing the Works Supervisor who oversees the day-to-day allocation of work of the maintenance team. • With support of the Works Supervisor: recruitment, induction, training, welfare, and supervision of the maintenance staff. • Set performance goals and carry out appraisals: provide the team with resources, encouragement, and support to enable them to succeed within their specific work responsibilities. • Ensure staff are aware of the terms and conditions of employment, and of the College’s Health and Safety and other related policies. • Facilitate regular team meetings. • Enable staff to realise their potential through training and development. • Ensure accurate staff record keeping, including training records, overtime records, attendance, and sickness records. • Ensure that the College’s commitment to Equal Opportunities is maintained.
Department: Responsible to:
Maintenance Domus Bursar
Purpose of Job: The Clerk of Works/Head of Estates is responsible for managing all aspects of the College’s estate, overseeing it’s effective maintenance and managing major building projects and contributing to the College’s strategic planning while ensuring the College meets its legal, environmental and health and safety obligations.
Duties and responsibilities 1. College Masterplan and Estates Strategy • Contribute to the College’s strategic planning, with particular focus on the physical environment and physical resources. In liaison with the Bursars, Buildings Committee, Sustainability Committee and Minor Works Committee, contribute to and implement the College’s Estates Strategy/Masterplan. • Build strong and effective working relationships with the College Buildings Advisor, Sustainability Advisor, and College Architect to achieve the strategic goals for the estate. • Plan, manage and develop the College’s estate and related resources and services in a creative, and cost effective manner – developing short, medium and long term plans for maintenance of the estate. In consultation with College officers and relevant members of the College community, develop project briefs, plans, specifications and costs for estates projects. • To take a lead role in the project management, contractor appointment and contractual framework for estates projects. • Prepare and submit papers and reports to various College committees, including the Executive Body, Buildings Committee, Minor Works Committee, Health & Safety Committee, Sustainability Committee and project boards for estates projects. To assist the Domus Bursar on the preparation of an annual report on the College estates to be submitted to the Buildings Committee.
• Develop and maintain an estates database – and process for regular review – of information related to the estate, such as physical condition, legislation compliance, utilisation and planned preventative maintenance programme status – and provide reports from that database to support college decision making and investment decisions. • Keep College officers and relevant members of the College community updated on impact of building projects – including those affected by but not immediately benefiting from work being undertaken. 2. Maintenance Services • To plan, monitor and deliver a programme of planned preventative maintenance of the College estates including the investment portfolio, ensuring work is carried out in accordance with agreed standards and to relevant buildings and health and safety regulations, and ensuring that College buildings, plant and services are maintained in a fit and proper condition. • Deliver and monitor an efficient and effective reactive maintenance service, meeting user requirements, and ensuring work is carried out within agreed standards and to relevant buildings and health and safety regulations. • Maintain an approach focused on the College community, meeting the needs of students, staff, Fellows and visitors to the College. • Manage external building contractors on planned preventative and reactive maintenance
Made with FlippingBook - professional solution for displaying marketing and sales documents online