• Keep a skills matrix under review to ensure that the College can manage and support its estate effectively, and operate as an informed client in all aspects of its estates – procuring in house or contracted resources as necessary in agreement with the Bursars. • Manage an effective out of hours service, ensuring the on-call rota is appropriately staffed. 4. Finance • To assist the Bursars with the production and delivery of a capital investment budget for upkeep and development of the estate. • Advise on the formation of, and be responsible for, the Maintenance Department’s annual budget, ensuring that all operations and development activities are provided at optimum cost and represent value for money. • Procure and efficiently manage all works and services related to the operation, maintenance and development of the estate. Work with the Bursary to develop a framework of preferred suppliers and undertaking tendering exercises when needed to ensure value for money in all estates related procurement and expenditure. • Manage contractors appointed to work on the
estate, representing the College’s interests, and ensuring contractors deliver to planned programme in time, spend and quality. • Regularly analyse internal and external spend, reviewing the optimum balance between outsourcing and bringing in-house maintenance and development of the estate. • Supervise the ordering of equipment and materials for the Maintenance Department, to maintain stock control, ensuring that they are of the best value. • Regularly update relevant committees on progress of costs against budget. 5. Health and Safety • Develop and implement a health and safety culture ensuring that all work carried out by internal staff and external contractors is carried out in accordance within buildings health and safety approved standards. • Ensure legal compliance in relation to estates matters, with regard to Health and Safety legislation. • Ensure that all building, maintenance and servicing contractors are properly inducted on site and familiar with College codes of conduct and practices
• To ensure COSHH training is carried out and maintain up to date records. • To ensure that action is taken to correct any potential hazards identified within College buildings. • Complete a risk assessment for all maintenance staff positions and to carry out an annual review to ensure it is maintained up to date. • Act as the Duty Holder for ensuring the effective management of asbestos as required by the Health and Safety at Work Act 1974 and Control of Asbestos Regulations 2012 • Act as responsible person for water hygiene compliance, maintain database and records, ensuring flushing and checks are undertaken and any remedial measures are implemented, • Liaise with the Bursars and Head Porter on health and safety matters as required. 6. Other duties • Support and contribute to the development of the College’s environmental strategy and implement agreed environmental improvements to the College estate, including the monitoring and control of utilities across the operational estate.
• Maintain an up-to-date knowledge of buildings and construction industry, maintenance and contractual practice, including via regular contact with the industry and other college Clerks of Works • Represent the College on estate and estate related matters in dealing with relevant local and national authorities and other external organisations or bodies as required • To be part of a team ensuring the College delivers to the ANUK Standard • Be a proactive member of the Domus Bursar’s Operational Leadership team. • To operate with a high degree of professional autonomy and personal responsibility.
7. College Staff Values Uphold the College Staff Values: Excellence, Collaboration, Respect and Creativity.
The above is not an exhaustive list, and the post holder may be expected to undertake other related duties as required by the Domus Bursar. The list of duties may be subject to revision at the end of the probationary period.
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