Admissions Process:
• Managing all aspects of an efficient and effective year- round Admissions process, ensuring that prospective parents and pupils are managed in a professional and caring manner at every stage. • Ensuring that every stage of the process (enquiries, registrations, visits/tours, offers, acceptances and enrolment) is accurately recorded and monitored. • Ensuring that conversion to the next stage is maximised by maintaining close communication with prospective parents, building relationships, following-up each contact in a prompt and proactive manner and using sales skills with the aim of securing acceptance of an offered place. • Following up leads generated for enquiries to the School through individuals, the School’s website and other organisations. • Providing a welcoming and informative response to all incoming enquiries concerning pupil admissions, ensuring, with the assistance of others, year-round availability via email, phone and letter. • Being the primary point of contact between prospective parents and the School. • Managing the provision of admissions materials and personalized follow-up communications (e.g. offer letters) to prospective parents at each stage. • Organizing engaging visits and tours for individual prospective parents, plus follow-up taster days for prospective pupils; assisting with or conducting parent tours as necessary; requires extensive co-ordination with the Headmaster and other colleagues. • Conducting pre-visit briefings for the Headmaster in advance of each visit and agreeing any specific requirements and opportunities to maximise the prospective family’s experience of the School.
• Organising and administering interviews and assessments, including obtaining references and reports from current schools.
• Preparing the Parents Handbook.
• Providing parents with all necessary joining information, documentation and support to ensure smooth entry of new pupils into the School. • Providing relevant information on new pupils to teaching staff. • Ensuring that accurate pupil, parent and admissions process records are maintained on the appropriate databases (including maintenance of the Admissions Register in line with ISI regulations); currently both RS Admissions and Engage are used. • Conducting timely follow-up calls to parents who did not choose the School to build a body of knowledge on alternative schools and areas for Admissions improvement. • Reviewing the effectiveness of all aspects of the Admissions process; designing and implementing improvements as necessary. • Securing the production of appropriate materials to support the Admissions process.
• Updating the Admissions Policy annually or as required.
This role reports to the Headmaster.
Working Hours: 37.5 hours per week full time, with a generous 40-day holiday allowance per annum. Occasional Saturday and evening working is required for Open Days, major events or Prospective Pupil visits.
Marketing of the school:
• Participating in major School events (e.g. Horris Hill Day) and other key PR/marketing events.
• Supporting the development and implementation of marketing initiatives to generate enquiries and support pupil recruitment. • Helping to identify the external organisations that can support the generation of new enquiries into the School, including local nurseries, other schools, relocation agents, educational consultants, embassies, businesses and the community. • Participating in visits to and by local schools that could feed pupils to the School.
• Organising and running Open Days.
• Ensuring that Admissions-related information on the website is current and appropriate. • Help to inform our good working knowledge of developments within main competitor schools and follow-on schools.
Recruitment Pack 2022/23
Made with FlippingBook Digital Publishing Software