may be reimbursed for goods, services, or travel expenses when the following criteria are met: • The treasurer is provided with a dated receipt and a written description of each expenditure prior to reimbursement; • The reimbursement is paid within 45 calendar days after the expenditure is made; and • There is a written contract between the committee and the agent or independent contractor providing for the reimbursement of expenditures. (Volunteers and employees do not need a written contract.) If the reimbursement does not occur within 45 calendar days, the expenditure is considered a nonmonetary contribution from the volunteer, paid employee, agent or independent contractor, unless the person seeking reimbursement has made a good faith effort to obtain reimbursement and is unable to collect from the committee. Reimbursements – Officeholders Officeholders may be reimbursed for expenses related to holding office paid for from personal funds when the following criteria are met.
• The expenditures are not campaign expenditures;
• The committee’s treasurer is provided with a dated receipt and a written description of the expenditure; and
• Reimbursement occurs:
• For a monetary expenditure: Within 90 calendar days after the officeholder incurs the expense. • For a credit card or charge account: Within 90 calendar days of the end of the billing period. If the reimbursement does not occur within the 90-day period, the amount must be reported as a nonmonetary contribution from the officeholder to the committee and no reimbursement may occur.
Fair Political Practices Commission advice@fppc.ca.gov
Chapter 9.51
Campaign Manual 2 August 2023
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