Examples: Senator Brendan Myers had dinner with his campaign manager, who also has the authority to approve expenditures of campaign funds, to discuss his upcoming reelection campaign. The Senator put the dinner on a campaign credit card, which had not been paid by the end of the reporting period for the next campaign statement. On Schedule F, he will itemize the accrued expense naming both the credit card company and the restaurant. In the Description of Payment column, the following description would be sufficient: “9/1/08 – Dinner meeting regarding reelection campaign attended by campaign manager and candidate.” Robyn Forrester, a candidate for city council, paid a caterer to provide lunch for committee volunteers the day after her election. She stopped by the event to personally thank them, but did not eat lunch. On Schedule E, she will itemize the payment to the caterer. In the Description of Payment column, the following description could be used: “11/5/08 – Catered lunch for 20 campaign volunteers.” The names of the volunteers who attended the lunch must be kept in the committee’s records. ¾ Travel Payments – When reporting an itemized expenditure for travel, including lodging and meals, the committee must also provide the date or dates of the travel, the destination, and the goods or services purchased. In addition, the description must include the number of individuals for whom the payment was made and whether the trip included the candidate, a member of his or her household, or an individual with the authority to approve expenditures of campaign funds. The names of individuals who traveled are not required to be disclosed on the report. However, the names of the travelers must be maintained in the committee’s records. (See “Additional Recordkeeping Required” below.) Examples: Mayor Wanda Nelson used campaign funds to travel to Austin, Texas to attend a three-day conference of federal, state, and local officials relating to emergency preparedness. Her registered domestic partner accompanied her. When reporting this payment she will itemize her expenditure to the hotel. In the Description of Payment column, she could use the following description: “10/1/08 – 10/3/08 – Accommodations for candidate and a member of candidate’s household in Austin, Texas to attend emergency preparedness conference for government officials.” Her domestic partner’s name must be included in the committee’s records. Up for reelection, Senator Larson used campaign funds to pay for a flight from Sacramento to San Diego for a campaign event. When reporting the payment to the airline on Schedule E, he will itemize the expenditure to the airline. In the
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Fair Political Practices Commission 1/866-ASK FPPC (1/866-275-3772) June 2008
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