Description of Payment column the following would sufficiently describe the expenditure: “8/1/08 and 8/3/08 – Round trip airfare to San Diego for candidate to attend campaign event.” Additional Recordkeeping for Committees Controlled by State and Local Candidates When Making Expenditures for Gifts, Meals, and Travel In addition to the recordkeeping requirements applicable to all committees, a candidate controlled committee must keep a dated memorandum or some other form of dated written record containing all of the required information described above. In addition, although names are not required to be disclosed on the campaign statement for meals and travel, the name of an individual must be maintained in the committee’s records if campaign funds are used to purchase a meal or travel for the individual. QUESTIONS AND ANSWERS 1. When do the new reporting and recordkeeping requirements go into effect? A. July 1, 2008. 2. Do these new requirements apply to the semiannual statement due July 31, 2008, covering the period through June 30, 2008? A. No. The requirements apply only to expenditures made on or after July 1, 2008. 3. Do the new reporting and recordkeeping rules apply to committees other than committees controlled by a candidate or officeholder? A. No. 4. Do the new rules apply to ballot measure committees controlled by a candidate or officeholder? A. Yes. The new rules apply to any committee that is controlled by a candidate or officeholder, including election committees, officeholder committees, legal defense funds, recall committees, and ballot measure committees. 5. Who is considered a member of a candidate or officeholder’s household? A. The term “household” includes the candidate or elected officeholder and his/her spouse or registered domestic partner, dependent children, and parents who reside with the candidate or elected officeholder. 6. Is it permissible to purchase gifts from campaign funds?
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Fair Political Practices Commission 1/866-ASK FPPC (1/866-275-3772) June 2008
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