• Maintain campaign records personally or monitor records kept by others. • Take steps to ensure all the Act’s requirements are met regarding receipt, expenditure, and reporting of campaign funds. • Prepare campaign statements personally or carefully review the statements and underlying records prepared by others. • Correct any inaccuracies or omissions and inquire about any information that would cause a person of reasonable prudence to question the accuracy of the campaign statements. Among the circumstances that might give rise to an inquiry regarding a contribution, include: the size of the contribution; the reported source; the likelihood of that source making a contribution of that size; the manner in which the contribution is recorded in the campaign records; and all other circumstances surrounding receipt of the contribution. Assistant Treasurer Responsibilities An assistant treasurer may be designated on the Statement of Organization (Form 410). In the event that the treasurer is unavailable, the assistant treasurer is required, like the treasurer, to use reasonable diligence in preparing and reviewing any campaign statements that they sign and must certify to that effect under penalty of perjury. For statements signed by the assistant treasurer, both the treasurer and the assistant treasurer are liable for any violations pertaining to that report. There are no restrictions on who may be an assistant treasurer, although they should know the reporting obligations, restrictions, and prohibitions provided under the law. For a controlled committee, the candidate may be designated as the assistant treasurer. Principal Officer(s) A primarily formed committee must designate a principal officer(s) on the Statement of Organization (Form 410). The principal officer is also responsible for maintaining detailed accounts, records, bills, and receipts necessary to prepare campaign statements. If no individual other than the treasurer has the primary responsibility for approving the political activity of the committee, the treasurer must be identified as both the treasurer and the principal officer. Candidate/Officeholder Responsibilities A candidate or officeholder is required to: • Carefully review the campaign statements prepared for filing by the committee and ensure that the statements are properly filed.
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City of Irvine Candidate Handbook
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