2018 ELECTION SECURITY PLAYBOOK
Voter List Maintenance Maintaining an accurate voter list is an important part of the cybersecurity playbook because it prevents widespread voter fraud, and ensures access for eligible Orange County voters. Our office has made a concerted effort in previous years to improve the accuracy of the voter database, but we also our continually looking for additional methods to improve our process of maintaining the voter list.
In 2018, we will be conducting the following list maintenance activities:
• Alternate Residency Confirmation – We send a postcard to all voters who have had no voting or registration activity for four years. If these voters do not respond, they remain in an inactive status, which means they do not receive any election materials in the mail. • National Change of Address – We use change of address data provided by the Post Office (USPS) to update addresses of registered voters. This also helps us to identify and contact voters who may have moved out of Orange County, or the State. • Third Party Data Provider – This is an activity that is not required by law, but we will conduct as an additional process to update our voter registration list. We utilize a credit reporting agency to find updated address information for voters who have not provided updated information through all other methods.
• DMV Address Change – We continually process change of address data provided by the Department of Motor Vehicles (DMV).
• National Deceased Voter Data – This is another activity that is not required by law, but we will conduct as an additional process to determine deceased voters. In addition to the deceased voter data provided by the State and the County, we use a service which matches voter information to national deceased records. This provides an additional step to locate voters who have deceased records throughout the entire country. • First Time Federal Voters – Our office is updating its process to validate first time federal voters. This will improve efforts to ensure voters have provided proof of residence in Orange County.
• Statewide Voter Database – The Statewide Voter Database became the official
ORANGE COUNTY REGISTRAR OF VOTERS 16
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