COMPLIANCE MANAGER CANDIDATE INFORMATION PACK
We are the Connected University. We’re connected to the needs of our students, to business and to society.
About Us
Our city campus in Stoke-on-Trent is the University’s nerve centre. We deliver world class healthcare education at our specialist Centre of Excellence in Stafford. And a global network of more than 20,000 people study our degrees internationally. Our industry connections and emphasis on experience make our graduates among the most employable in the UK. A leading university for digital technologies, we are always building on our proud computing heritage and strong reputation for computer games courses. 78 per cent of our research is world leading or of international importance (Research Excellence Framework 2014). Our interdisciplinary network of research centres drive the publication of hundreds of papers each year.
The Masterplan
Staffordshire University has started a journey to implement an exciting Estates Masterplan over the next 10 years having completed the first phase with the recent of handover of its new £42m Catalyst Building, our New Centre of Health and Innovation at Stafford and our net Carbon Zero Nursery and Forest school. With our new Student Village at an advanced stage of planning we are now looking at our next ambitious buildings to ensure Staffordshire University remains at the forefront of delivering state of the art learning and teaching.
Job Description
Job Title Compliance Manager School/Service/Institute Estates & Commercial Services Normal Workbase Stoke Tenure Permanent Grade/Salary Grade 7 FTE/Hours 1 FTE/ 37 hours
• Ensure that the appropriate action is taken where updates on new or changing compliance requirements are received. • Liaise with both internal and external stakeholders including the maintenance technical team and external bodies to ensure that the University remains compliant. • To act as ‘subject matter expert’ for all relevant systems; gas, water, asbestos Legionella, HVAC, to current legislative, regulatory and statutory. • To keep up-to-date of all changes and amendments to statutory legislation and mandatory requirements relating to the safe and effective maintenance and operation of building services and installations. • Lead and deliver on the administration of all polices and protocols along with compliance, legislative and operational documents and manuals for each discipline. • To undertake any other reasonable duties as may reasonably be required by the Assistant Director of Campus Operations. • To undertake appropriate professional development and mandatory training activities as identified or required (See Professional Development section). • The role holder is required to minimise environmental impact in the performance of their role and to actively contribute to the delivery of the University’s Environmental Sustainability Policy. Special Conditions • The role holder will be required to travel between sites from time to time in a cost effective manner, which may be through the
Job Purpose To ensure that the University’s compliance with all Estates related statutory requirements and guidance for property on all sites (owned or leased) including in particular, but not limited to, The Control of Asbestos Regulations 2012, HSE ACoP (L8), The Control of Legionella Bacteria in Water Systems, The Electricity at Work Regulations, The Regulatory Reform Order (Fire Safety), etc. plus alignment with British Standards and industry best practice. To be the responsible person for the day-to-day monitoring and reporting of the University’s compliance function ensuring delivery of a first- class quality and value for money compliance monitoring service which is customer focused delivering high quality and safe environments for students, staff and other stakeholders. Relationships Reporting to: Assistant Director of Campus Operations Main Activities • Lead and take responsibility for the ensuring that the University Estate is compliant with statute in relation to Health and Safety in collaboration with the Health and Safety team, supporting the Assistant Director of Campus Operations in providing advice to the Senior Leadership Team, Executive Team and the Board of Governors. • Ensuring all aspects of the department’s work are carried out in-line with University Health and Safety requirements, statutory obligations and best practice requirements.
use of a car. • To be committed to working with the University to further improve the carbon footprint/environmental issues. Professional Development The University will support and encourage the postholder to engage in continuous professional development activities through the YOURCareer@Staffs framework.This framework supports postholders to identify appropriate development opportunities. Continuing Professional Development (CPD) activity will be recognised by a bi-annual Performance and Development Review (PDR) discussion. Variation to Job Description The University reserves the right to vary the duties and responsibilities of its employees within the general conditions of the Scheme of pay and conditions and employment related matters. Thus, it must be appreciated that the duties and responsibilities outlined above may be altered as the changing needs of the service may require. Conditions of Service The postholder will be employed by Staffordshire University Services Limited. Staffordshire University Services Limited is a wholly owned subsidiary company of Staffordshire University which recruits and provides both academic and professional support staff to the University. You will be subject to Staffordshire University’s policies and procedures and will be eligible to participate in the Staffordshire University Pension Scheme.
• To be the responsible person for the day- to-day monitoring and reporting of the University’s compliance function. • Support the planning, scheduling and delivery of all compliance testing, inspection and remedial repairs throughout the University Estate eg gas, electricity, asbestos, Legionella, lifts, lightning protection, fire etc. • To manage and co-ordinate the University’s approach to Fire Management throughout the University Estate, ensuring effective training, monitoring and reporting systems are in place to capture and mitigate against risk. • To develop and maintain effective, transparent and consistent information with respect to compliance information requirements. • To ensure effective up to date, data management systems, policies, processes and programmes to provide assurance of ongoing all compliance matters. • Ensure compliance inspections, legal and technical compliance of planned and reactive maintenance activity; ensuring that buildings, plant and assets are recorded and maintained in accordance with statutory and wider requirements. • Monitor and ensure asbestos management plans and the corporate asbestos register remain up-to-date and effective; identifying potential areas of compliance vulnerability or risk and preventative action putting action plan in to resolve. • Produce regular reports on statutory, regulatory and contract compliance for delivery to senior leadership.
Person Specification
Essential
• Degree qualification or equivalent formal professional qualification in relevant subject, or Chartered Status within a relevant institution. • Excellent understanding of data management, data integrity and data redundancy. • Experience of analysing and interpreting data, drafting complex reports and delivering briefings to others. • Sound knowledge of the relevant regulatory framework and health & safety regulations applicable to the post. • Ability to communicate complex information to a range of audiences and stakeholders effectively using a variety of mediums. • Ability to support a diverse team of professional and technical staff • Able to demonstrate an understanding of the University’s strategic plan and a commitment to the University values. • An understanding of the University’s strategy and values, with the ability to demonstrate behaviours that align to the values
Desirable
• Appropriate membership of a professional body as recognised and required for the post (e.g. IOSH, MIIRSM) • NEBOSH and/orP405 Management of Asbestos or similar/equivalent. • Extensive practical experience and relevant technical knowledge including the management of statutory compliance operations using contractors and directly employed staff. • Previous experience of working in Higher Education.
HOW TO APPLY Should you wish to apply for this position, please send a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to our recruitment advisor, The Management Recruitment Group:
Matt Giles M: 07595635507 E: matthew.giles@mrgpeople.co.uk The closing date for applications is Sunday 23rd April 2023.
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