FY2016-17 Budget Final

ACTIVITY SUMMARY

DEPARTMENT FINANCIAL SERVICES

PROGRAM/ACTIVITY PURCHASING

* Provide oversight of all City of DeSoto departmental purchases. * Enforce internal Purchasing Policies & Procedures in compliance with the Texas Local Government Code. * Continue to enhance the paperless purchasing and requisition system which will allow the Purchasing Division to electronically send purchase orders to vendors and departments. MISSION/PROGRAM DESCRIPTION The Purchasing Activity develops policies, programs and procedures for the acquisition of goods and services in accordance with municipal and statuatory law. The Purchasing staff coordinates the purchase of like items between the various City departments in an effort to take advantage of volume pricing. This activity also prepares and tabulates bids; solicits and receives quotes; processes requisitions, purchase orders, and request for bids; and establishes annual contracts. The purchasing activities of other departments are monitored to assure compliance with State laws and City policies. The Purchasing manager oversees the various purchasing activities and establishes procedures to facilitate good purchasing practices and strives to achieve the most efficient disposal and sale of City wide surplus property. GOALS AND OBJECTIVES * Continue to identify additional goods and services to be placed on annual agreements with the intent of obtaining lower prices through economies of scale. * Begin process to implement a contract management system.

PERFORMANCE MEASURES/SERVICE LEVELS

Actuals FY 2014

Actuals FY 2015

Actuals FY 2016

Target FY 2017

Quant. Factor(s)

Activity Demand/Workload 1. Number of formal solicitations processed 2. Number of purchase requisitions processed

25

28

23

19

340

342

396

350

3. Number of Interlocal Agreements

75

75

81

82

Efficiency/Effectiveness Measures M&O budget per capita M&O Budget % of General Fund Budget

$3.06

$2.71

$2.41

$4.38

0.47% 0.42% 0.36% 0.61%

1. Avg. # responses received per formal solicitation 2. Avg # of calendar days from receipt of requisition to purchase order issuance for solicitations 3. Number of new vendors added to City’s Eligible Vendor’s list 4. Percentage of procurement card transactions signed off prior to closing deadline.

3

3

3

4

NEW NEW 4

4

NEW NEW 192

N/A

NEW NEW 99.0% 99.0%

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