FY2016-17 Budget Final

CITY OF DESOTO BUDGET CALENDAR For FY 2017 BUDGET FY 2018 PLANNING

DATES

ACTIVITY

RESPONSIBLE PARTY

1 st Budget Team Meeting to discuss items on current Budget Calendar

January 14, 2016

Budget Committee Team

February 15-19, 2016

Meeting with Departments to discuss personnel CM to preliminary approve Personnel changes for FY2017 Finance Staff to receive all completed personnel information

Human Resources/Dept. Heads CM, Human Resources and Finance

February 24, 2016 February 26, 2016

Human Resources, Finance & Department Heads

March 2, 2016

Budgeted Position worksheet, Preliminary - Pay roll Budgeting worksheet, and Wage/Benefit Grand Summary work sheet due from Human Resources. Budget Kickoff Meeting-Revenues and Allocations Preliminary Departmental Budget Projections for FY 2016 due.

Human Resources

March 2, 2016 March 11, 2016 March 17, 2016

Budget Committee Team

Department Heads

Review of preliminary projections for FY 2016

Budget Committee Team

March 31, 2016, 08:45 a.m.

DCAD Meeting

Finance Staff, CM, and Asst. CM

March 31, 2016

Draft of Performance Measures are due

Department Heads CM , Asst. CM

April 4 – April 29, 2016

Meeting with department heads on performance measures and budget process for FY 2017 Council Work Session on Planning Budget for FY’s 2017-18 Budget Prep day-Training for staff, distribution of budget work papers, reports, and account numbers.

April 7, 2016 April 20, 2016

Council, CM, All Department Heads Finance Staff, Departmental Budget Staff

April 20, 2016

Council Business Plan due

CM Office/Council

April 20-22, 2016

One-on-one training for Departments as needed.

Finance Staff, Departmental Budget Staff

April 29, 2016

Final - Pay roll Budgeting worksheet, and Wage/Benefit Grand Summary work sheet due from Human Resources.

Human Resources

May 18, 2016 May 20, 2016 May 20, 2016

Final Departmental Budget Projections for FY 2016 due.

Department Heads Department Heads

Department Work Plans due.

Operating budgets from Departments, Chamber, DEDC and Animal Shelter are due to Finance Reviews with Departments, DEDC and Chamber Budgets by Finance-Pre Budget Meetings

Department Heads/Chamber/EDC

May 24 – 25 and June 6-10, 2016

Finance, DEDC Staff and Departmental Budget Staff. Chamber of Commerce

May 27, 2016

Candle Meadow Annual Budget due Department reviews with City Manager

CM-Tracie Hlavinka

June 13-17, 2016

CM, Finance Director, Department Heads

June 28, 2016

Submit Preliminary 2016 Tax Rate Calculation Data to Dallas County Tax Office

Finance Staff

July 6, 2016 July 15, 2016

All health insurance cost estimates are due

CM, Human Resources Department

Deadline to submit Final 2016 Tax Rate Calculation Data to Dallas County Tax Office

Finance Staff

July 15, 2016 *July 25, 2016 July 22, 2016 July 28, 2016 July 28-29, 2016 August 2, 2016 August 10, 2016 August 16, 2016 August 18, 2016 August 30, 2016 August 30, 2016 September 6, 2016

Budget message from CM

CM

Receive the Certified Appraisal Roll; calculate the Effective Tax Rate

Tax Assessor/Collector

Council Budget Pre-Workshop

Council, CM, Finance Director

Publish “Effective and Rollback Tax Rates and Schedules”

Tax Assessor/Collector

One and Half Day Council Budget Workshop – starting @ 6pm on July 28, 2016 Resolution accepting the tax roll, discuss the tax rate, take a record vote Publish “Notice of Budget, Tax Rate, Work Plan, and CIP Public Hearing” 1st Public hearing on tax rate, budget, Council Business Plan

Council, CM, Finance Director, Chamber, and EDC

Council

Finance Director

Council

Publish “Notice of Vote on Tax Rate”

Tax Assessor/Collector

2nd Public hearing on tax rate, budget, Council Business Plan if applicable Public Hearing on Candle Meadow Assessment Rate

Council

Council Council

Adopt budget, CIP, tax rate, Council Business Plan

September 7, 2016

Submit City Tax Rate and Candle Meadow Ordinances to Dallas County Tax Office

Financial Services Department and City Secretary

October 1, 2016

Fiscal Year 2017 begins

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