JOB DESCRIPTION
7. Estates Team • Manage work requests for the maintenance team and contractors. • Respond to building and services (including alarm) emergencies, including out of hours, as required. • Collaborate to see if external jobs could be effectively carried out in house. 8. Contractors • Ensure contractor competency prior to plac- ing orders. • Ensure contractors carry out the works as re- quired in a safe manner. • Manage recycling and waste disposal re- moved from site. 9. Budgets and Invoices • Formulate and work to budgets and author- ise invoices as required. 10. Inspections • Carry out inspections of the School estate to highlight condition and take the appropri- ate remedial action. 11. Health & Safety and Compliance • Develop and implement processes, pro- cedures and systems to ensure the Dept. meets its H&S obligations. • Carry out certain roles within fire evacua- tions etc. • Work with the Estates Director to ensure that the site meets all requirements under the In- dependent Schools Standards Regulations and ensure preparedness for an inspection. 12. Projects • Manage allocated projects from inception to completion of snagging complying with the CDM Regulations and budgets. 13. Key system – control, issues and storage • Overhaul the key storage system • All keys borrowed are to be signed out and then back in and key boxes are to be kept locked. • Keys are not to be left out unattended and they must be supervised or locked away.
15. Other matters • Be ‘Inspection Ready’ at any time. • Control Operation and Maintenance manu- als for all buildings and services. • Arrange purchasing with items being deliv- ered rather than collected. • Assist the Estates Director in the prepara- tion of budgets and work with them. • Attend Estates Committee and other meet- ings as required. • Assis the Estates Director in setting up an Estates Management Manual covering all parts of the Estates Dept. The essence of working within any successful team revolves around enthusiasm and willing- ness to co-operate wherever necessary within the team. The above points outline the princi- pal duties involved. Carry out other duties as reasonably required or requested. Working Conditions and Remuneration The Building and Services Manager will be in a shared office with ready access to the main estate. Core hours of work are Monday-Friday, 7.30am to 4.30pm (with an hour’s unpaid lunch break). There may be a small requirement for weekend and evening working as necessary to support specific School events including the Open Morning and the Careers Fair. Salary will be competitive for the sector and based upon qualifications and experience. A first-rate benefits package includes a contribu- tory workplace pension, death in service ben- efit, free school meals (term-time only) and car parking on a first to arrive basis. Applications and Timetable Candidates must apply using the St Benedict’s School application form. This must be com- pleted in full and include the names, addresses and telephone numbers of TWO referees one of whom, if appropriate, should be your current employer. The closing date for completed ap- plications is Monday 5th December 2022. Interviews will take place during w/c Monday 12th December 2022. If you have not heard by the end of this week, you may assume your ap- plication has been unsuccessful.
The Building and Services Manager reports to the Estates Director. The Building and Services Manager is to ensure that the School’s premises are well managed and maintained providing excellent facilities for school, community and commercial use with a safe and secure environment for all. This covers the main School site as well as other sites in- cluding the Sports Field and residential houses. The Building and Services Manager is to pro- mote the ethos and well-being of the School as determined by the Headmasters, in particular with regard to neatness, cleanliness, orderliness, presentation and attractiveness. The School’s presentation to current and future parents, staff and pupils is of paramount importance. The Building and Services Manager needs to recog- nise this and to respond promptly to directions emanating from Senior Managers and requests from staff. The Building and Services Manager is to be physically fit, organised, forward thinking, adaptable, able to work at heights, be a good communicator and have attention to detail. St Benedict’s has two main sites with twenty buildings that are used by approximately 1,100 pupils and 300 staff. The caretaking and clean- ing team are managed by the Estates and Mini- bus Manager and there is a skilled maintenance and refurbishment team managed by the Main- tenance Foreman. Key Tasks and Responsibilities 1. Planned Preventative Maintenance Pro- gramme • Hold and maintain accurate and accessible records of all maintenance and develop a robust system for ensuring periodic main- tenance and inspection requirements are completed before expiration. 2. Conditions Survey Works • Utilise the current conditions survey arrang- ing the works required to keep the site at its optimum use and look. • Arrange for the conditions survey to be up- dated.
3. Works Specification and Tendering • Ensure that all contracted works with a value greater than £5,000 are subject to competi- tive tendering such that the final decision is supported by a minimum of 3 written quo- tations. • Produce or arrange production of designs, specifications and tendering documents as required. Analyse tenders received so that they are comparable assessing the cost and value that they provide. 4. Mechanical, Electrical, Ventilation, Air Han- dling, BMS, Alarms and CCTV Systems etc. • Manage the use and operate systems to give adequate comfort and control in an en- ergy efficient manner. • The main BMS used is Trend with other stand-alone controls in place. • There are seven main boiler rooms and stand-alone equipment on site. • There are ventilation and air conditioning systems on site. • The Junior School Ark building is of Pas- sivhaus construction. • Arrange simple and useable instructions for all systems with back up arrangements. • Train staff in the use of systems. • Respond to building and services (including alarm) emergencies, including out of hours, as required. 5. Energy Manager for electric, gas and water • Be the site Energy Reduction Champion • Manage use with the aim of reducing con- sumption including • Arrange monthly submission of meter read- ings to suppliers • Invoice approval • Procurement and placing of contracts • Management of existing renewable energy sources and new installations 6. Residential Accommodation Lettings • Manage this from the listing of accommoda- tion, initial requests, approval by the Head- master to proceed, lettings agreements to the tenant moving out checks and accom- modation maintenance.
14. Two Way Radios • Manage these.
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