How to book a meeting room All rooms are listed in Outlook - you can book meeting rooms through the calendar up to six months in advance. Please think before you book! Could you hold your meeting on a day which is normally quiet in the office, such as a Friday? Could you use one of the more informal meeting areas instead? If you no longer need a meeting room, please cancel the booking so that someone else can use it. Meeting pods There are 2 meeting pods that can be booked through Outlook. Meeting room etiquette Please vacate your meeting space promptly and leave it tidy for the next person: • tables and chairs that have been used during the meeting must be sanitised ready for the next meeting • marks or mess cleaned off the table • white boards cleaned and used flip chart pages removed • crockery / cutlery cleared away • electrical equipment, such as screens, turned off. Please vacate your meeting space promptly and leave it tidy for the next person: How to open up the large meeting rooms If you need to open up the large meeting rooms; Westminster & St Pauls or London Eye & Tower Bridge you will need to use the large allen key which can be found in St Pauls & Tower Bridge meeting rooms, along with the relevant instructions. You can also find the instructions on Office Support page of The Bridge. Once the meeting has finished you must close the doors and put the meeting rooms back to original set up. It’s recommended that you book an additional 15 – 30 minutes before and after your meeting to set up the room and then put it back to normal You will need to secure any trailing cables with tape or a wire cover when you change the room setup to avoid trip hazards.
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