Position Overview Position title: Associate Director Capital Works Department: Capital Works Division: Property Services Reports to: Chief Property Officer Direct reports: 4-6 Direct Reports
Organisation Chart - AD Capital Works
MAIN PURPOSE OF POSITION • To lead a team focused on the delivery of the extensive University Capital Construction Programme including major capital works, deferred maintenance projects, and minor capital works. • To provide leadership in developing a culture of continuous improvement and customer service by ensuring the efficient and effective delivery of planning and capital works project management services to meet the needs of the University community and supporting the objectives of the University’s Strategic Plan Taumata Teitei. • To ensure that the University’s capital works programme for buildings and campus infrastructure is implemented effectively, efficiently, and to a high standard. • To undertake project management of specific projects. • To supervise the project managers engaged on the briefing, investigation, design, construction and commissioning of specific projects to ensure that the functional requirements are met and projects are completed to specification, on time, and within budget. • Take a leading role in implementing sustainable design and construction practices and specific projects towards the delivery of the University’s Sustainability Strategy and Net-Zero Carbon targets. • Implement the projects developed through the Long Term Financial Plan (LTFP) and Te Rautaki Tūāpapa. • To contribute to the broader management of Property Services including strategic planning and financial management initiatives as a member of the Property Services Senior Management Team. • The Associate Director Capital Works is expected to exercise professional judgement and make decisions within policy guidelines with a minimum of supervision by the Chief Property Officer. • To represent the needs of Property Services in a number of professional areas and across all groups throughout Property Services. Project Budgeting & Financial Control • Manage and oversee the preparation of individual project budgets, obtain financial authorities. • Monitor project commitments and expenditures on a regular basis. • Update monthly Capital Projects Progress Report to Capital Planning and Budgeting Committee. • Monthly report on current projects prepared, incorporating progress against project plan and budget. • No projects exceed approved budget plus approved increases. Project Design Development and Documentation • Lead project investigations, designs, and establishment of major construction contracts, as agreed with Chief Property Officer. • Co-ordinate preparation of project design programmes to ensure that realistic programme targets are set and monitor on a regular basis. • Oversee preparation of design briefs to ensure that functional requirements, performance, and quality standards are clearly defined and will meet the University’s standards & policies. • Oversee design development and review drawings, specifications, conditions of contract and pre-tender estimates to ensure approved design principles and document standards have been adhered to. • Manage administration of project investigations, designs, and construction contracts. • Co-ordinate preparation of project programmes to ensure that realistic completion targets are set and monitor on a regular basis.
Vice-Chancellor
KEY DELIVERABLES Capital Works
• Lead•the major capital projects through the procurement, construction and handover phases. Work with the AD - Planning & Development to transition the project leadership between the design and construction phases, as appropriate, for the purposes of early procurement and pre- construction input. • Manage the preparation of the major project programmes during the late design, procurement and construction phases and monitor progress on a monthly basis. • Assist the Property Services contribution to the preparation of the Long Term Financial Plan (LTFP) for buildings and campus wide developments. • Contribute to the development of the campus wide infrastructure plan led by Facilities Management (FM). • Provide integration of the development plan with the FM asset management through AD-FM. • To provide assistance on specific insurance and contractual claims relating to specific projects. • Develop programmes and delivery plans for the LTFP and Te Rautaki Tūāpapa. • Deliver capital projects in accordance with appropriate standards for sustainability and contribution to net-zero carbon and to be exemplars of sustainable design and construction. • Ensure that the capital construction projects programme receives professional programme management and oversight. • Oversee the delivery of the minor capital works programme. • Capital works are completed within approved programme and budget. All works are carried out efficiently and effectively with minimum disruption to University staff, students and the public. • UoA is kept up to date with latest planning and building technologies and processes and all work is carried out to a high level of quality and within financial targets. • Keep track of trends in construction, tertiary education planning standards, the impact of technology on teaching delivery and other use of physical facilities. • Incorporate FM within project investigations and consider and incorporate advice provided as appropriate. • Seek advice and work with legal and insurance consultants to help mitigate UoA’s exposure to potential claims. Projects Standards and policies • Manage the development of policies and procedures to support facilities and capital works. • Manage the development of standards for project specifications to ensure that industry standards and legislative requirements will be met during construction and on completion. • Provide leadership in the development and implementation of innovative technologies, improvement initiatives and quality policies, procedures and processes to achieve strategic objectives and to continuously facilitate and improve operational outcomes in Property Services. • Support the development of appropriate standards for the implementation of Sustainability and Net-Zero Carbon Strategies. • Standards exist to ensure that all projects will be legally compliant and meet the University’s needs in an efficient and effective manner.
Deputy Vice- Chancellor Operations & Registrar
Senior Project Manager
Executive Assistants
Associate Director Sustainable Estate & Operations
Chief Property Officer
Associate Director Commercial
Associate Director Planning & Development
Associate Director Facilities
Associate Director Capital Works
Project Manager x3 Senior Project Manager x2
Associate Director Capital Works
14
Associate Director Capital Works
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