Position Overview Leadership Capabilities The five leadership dimensions and associated capabilities (5D Leadership Framework; please refer to the position description document ) reflect and encourage a culture of distributed leadership for all staff. The Leadership Framework is an important part of how we attract, select, develop and enable staff achievement.
Position Overview • Oversee preparation of design briefs to ensure that functional requirements, performance and quality standards are clearly defined and will meet the University’s standards & policies. • Oversee design development and review drawings, specifications, conditions of contract and pre-tender estimates to ensure approved design principles and document standards have been adhered. Record Management • Ensure that essential records are maintained, including inventory, floor plans and as-built plans. • Records are up to date. Project Management • Manage the engagement of consultants in line with the University’s procurement policies and approval procedures. • Oversee the calling and evaluation of tenders, and the award of contracts to ensure that prescribed procedures are followed. • Ensure that commissioning of building services and utilities is done in consultation with appropriate plant operations and maintenance personnel. • Ensure that effective communications are established and maintained at appropriate levels with all parties to each project. • Monitor progress of projects against project plan. • Undertake project management of specific projects as required. • Standards and policies are adhered to. • Projects are completed in accordance with all project objectives, milestones, applicable standards, and legal requirements, on time and within budget. Staff Management • Effectively manage all staff that report to the position, either directly or indirectly, according to the University’s people management processes including the management of outstanding annual leave liabilities. • Arrange appropriate training for staff reporting to position. • Develop, maintain, and review team and individual performance plans and ensure the achievement of all agreed outcomes are aligned with the University’s Strategic Plan and appropriate operational plans. • Facilitate the development of teamwork within the unit. • Chair regular meetings of Project Managers to review and report on achievement of project objectives . • Annual performance goals and measures are set for each staff member and reviewed annually. • Annual leave is managed within University of Auckland Human Resources policy. • Demonstrable development of skills and ability of staff as measured by staff performance reviews. Health & Safety • Chair Property Services Health and Safety Committee meetings to encourage co-operation between management and Property Services staff (and other committees as required). • Update staff on legislative changes and other concerns of the University. • Ensure standard operating procedures are adhered to across Property Services including review of current policies, practices and procedures and training requirements. • Committee Meeting recommendations are provided to the Senior Management Team.
Stakeholder Management • Manage the process of external and internal stakeholder engagement and community liaison. • Manage external stakeholder relationships as appropriate. • Functional requirements, performance and quality standards are met within the project completion dates and approved capital budget. • Communication made within 7 days or sooner as required. Other Duties • Undertake other duties and projects as may be reasonably assigned to this position. • Completion of assigned duties and projects within agreed timeframe. KNOWLEDGE, SKILLS, EXPERIENCE AND CAPABILITIES: Qualifications Essential: • Bachelor Degree in an appropriate professional discipline including (but not limited to); Engineering, Building Surveying, Construction Project Management, or Architecture. Preferred: • Postgraduate qualification. Experience Essential: • 15 years relevant experience in similar role in a large and complex organisation. • 10 years project and/or design management experience on major and/ or complex building projects in value between $50m to $300m. • Proven line management skills and experience. Preferred: • Sound knowledge and understanding of complex organisations and relevant experience of policies and procedures to enable the identification and management of issues related to large portfolios of projects. • Experience of managing a number of complex projects simultaneously. • Balances decisions involving quality, economy and whole of life costs with the strategic planning, design and commercial realities of the University environment. • Skilled and experienced planning and project management professional with commercial exposure with a high degree of resourcefulness and initiative. • Experience working in a leadership role in a tertiary environment. • Knowledge and experience in the implementation of sustainability and carbon frameworks and standards in building and construction, especially those most relevant to the NZ context. • The ability to critically assess value and proven technical acumen to lead best practice. • Understanding of whole of life principles, operational and embodied carbon climate related risks to capital projects. • The ability to take an integrated approach to the role, to bring social and biodiversity benefits to the University community and enable successful transition and climate adaptation. Skills and Knowledge Essential: • Extensive knowledge of design, planning and project management principles, issues, and trends. • Demonstrated skills in interpretation of data and modelling. • Proven financial and cost management experience. Preferred: • Deep understanding of large project end-to-end briefing, design and construction process.
FINANCIAL RESPONSIBILITY: Budget Expenditure • Manage and oversee the preparation of individual project budgets, obtain financial authorities. • Monitor project commitments and expenditures on a regular basis through the design phase. • Update monthly Capital projects report through the design phase. • Responsibility for managing own operating expenditure budget within the University’s financial delegations policy. Purchase Orders • Maximum authority to approve/issue purchase orders to the value of $50,000. Purchase Card (P-Card) • No authority to use a Purchase Card (P-Card). Correspondence • Authority to sign external correspondence except contract agreements.
KEY RELATIONSHIPS: Internal Chief Property Officer Deputy Vice-Chancellor (Operations) and Registrar Heads of Schools and Departments Service Unit Directors and Function Leads Directors of Faculty Operations Facility and Service Managers Connect Learning Environment Support Unit and similar All Property Services staff External Contractors and Consultants Territorial and Local authorities Other regulatory and advisory bodies eg: HNZPT Emergency Services Vector Community Groups Building Owners and/or their representatives
DELEGATED AUTHORITY: Human Resources
• Has full managerial responsibility for 4-6 direct reports and up to 15 indirect reports, includes allocation of work, accountability for their outputs, quality etc, and review of their performance and development through the University’s Tupu programme. • Facilitates teamwork within team and across the wider Property Services division. • Manage development and coaching/guiding of staff. HEALTH AND SAFETY: All staff have a responsibility for their own health and safety, and that of others who may be affected by their work and their acts or omissions. Staff will: • Ask for assistance if they are unsure what to do. • Make themselves aware of and follow the contents of the University’s Health and Safety Policy, standards and guidelines. • Undertake all health and safety training and induction, as required. • Report any unsafe or unhealthy working conditions or any faults in equipment to the Academic Heads or Directors of Service (or their delegated nominee). • Ensure that all appropriate personal protective equipment is worn or used as required. • Familiarise themselves with and adhere to local emergency procedures and how to provide appropriate assistance to others.
• Health and Safety Operating procedures are adhered to. • Reporting of accidents and audits to a high standard.
Associate Director Capital Works
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Associate Director Capital Works
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