and 8:00PM for the bands to rehearse prior to Saturday’s contest. Please see Appendix O for non-convention center suggestions • The CVB/DMO agrees that it will solicit the approval of The American Legion National Convention Director or a designated representative before filing a final report with Destination International – DI. The CVB/DMO agrees to provide the final DI Event Impact Calculator report to The American Legion’s Director of Convention & Meetings. This final report will also need to include the number of Jobs Supported while our Convention was in the city. • The CVB/DMO agrees that it will work with TAL NC&MO for all branding policies. • Currently the are no definite conventions before, after, or during the proposed dates for the 2028 National Convention. There is currently one tentative group over the dates August 22-26, 2028. This an annual group and we can be flexible should American Legion selected this date pattern • Yes, Oklahoma City has both and Emergency Operations Plan and a Hazard Mitigation Plan. The Emergency Operations Plan can be found in Appendix J • Emergency Operation Plan: https://www.okc.gov/home/ showpublisheddocument/28487/637 901896715300000 • Hazard Mitigation Plan: https://www.okc. gov/home/showpublisheddocument/9754/ 636451458433470000 • The CVB/DMO must provide The American Legion with updated certificates of insurance for the convention center and hotels serving as headquarters hotels should they be recommended to host the National Convention. See Appendices L-M for current COI documents. • The CVB/DMO will send one final bid book, along with the Hotel Grid Sheet, to TAL NC& MO, two weeks after the site visit has been conducted. Both a hard copy and an electronic copy are required. This organized bid book will also need to include, in the front, a final comprehensive list (one stop shop) of all values and bid enhancements, if any, on the CVB/ DMO’s official letterhead. • The CVB/DMO, if awarded the National Convention, will wait to announce/send press release until approval from TAL NC&MO. Additionally, the CVB/DMO will agree to sign a letter outlining the terms as presented in the final revised bid and presentation.
ADDITIONAL CONCESSIONS: • All costs associated for site visit for the CC Chairman and TAL NC&MO. (value TBD) • Provide complimentary streetcar passes for each attendee for peak show dates, Friday- Wednesday. We will work with EMBARK to ensure routes and schedules align with your conferences programming. EMBARK streetcar is ADA compliant and services the core of downtown and Bricktown hotels, attractions, dining and convention center. (value $144,000) • Admission for each attendee in OKC National Memorial and Museum located in downtown. Memorial and Museum is accessible via the Streetcar from area hotels. (value $104,000) • Provide an Oklahoma keynote speaker for general session or meal functions (value $6,000) • Provide city ambassadors/wayfinders around the city to welcome and direct guests during arrival, departure and peak programming times. (value $10,000) • Provide VIP welcome gifts for board members, speakers or special guests, number to be determined and agreed to by TAL NC&MO and OKC CVB • Produce digital welcome signage in Bricktown and at the airport • Provide a customized flyer for our Discover OKC Discount Program. This program provides discounts for your attendees to local restaurants and businesses in the downtown area • Send out convention alerts to our industry partners before your event • Setup and customize a micro-website tailored to your specific event
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