Job Description and Person Specification - Ships Agent 2019

Job Description and Person Specification

Job Title: Ships Agent

Department/Company: Grain

Locations: Chichester office or home-office with travel to and between

Shoreham Port and Southampton Docks

Responsible To: Grain Manager

Position Type: Full time and permanent role working variable hours to suit shipping schedules and business requirements at peak and quiet times. To start 1 st July 2019

Salary: £21,000 to £35,000 (depending on experience) plus company car or equivalent car-allowance and company laptop and mobile phone

Summary Purpose of the Position Responsible for managing the arrival, turn-around and departure of vessels from our sites at Southampton Docks and Shoreham Port. Act as the central liaison point for all parties and port authorities as well as managing the needs of ships crews whilst in dock. Main Duties Oversee the arrival and turn-around to departure of all vessels at our two port-side sites in Shoreham Port and at Southampton Docks Liaise with port authorities to ensure that all compliance is in place for each ship with all documentation in place including vessel information to Maritime Statistics.

Arrange piloting and berthing for vessels, managing berthing arrangement through to departure.

Constantly communicate between all parties on ships progress and status.

Manage pro-forma invoicing for owners to advise on estimated port costs.

Raise invoices including service invoices and insurance (if needed) and provide duplicate documentation to owners and agents.

Arrange and produce all documentation required for grain exports.

For fertiliser cargoes, liaise with C&F agents to ensure clearances.

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