UCL - Senior Project Manager



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Recruitment to the Capital Projects team Senior Project Manager Job Description

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Person Specification

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Further Information

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Application Process


UCL is London’s leading multidisciplinary university, with more than 11,000 staff and 38,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.

UCL’s estate is unique, rich in history, at the heart of London and diverse in use.

Our 230 buildings are predominately located in Bloomsbury but with a number of specialist satellite sites beyond that. UCL Estates are excited to be playing a key role in the delivery of UCL’s 20-year strategy, UCL2034, including the realisation of UCL East, our new campus at the Queen Elizabeth Olympic Park, which will offer world class research, teaching and living accommodation within the largest cultural and educational development in Europe.

UCL Estates manages the estate and facilities infrastructure, from the strategic to the operational. This ranges from ensuring our estate is operating efficiently and safely to maintaining, developing and delivering our building and planning future strategic developments to support UCL’s academic ambition. UCL Estates services include property acquisition and management, capital projects, engineering and maintenance, environmental sustainability, safety, security, catering and cleaning. In addition, it manages the University and Customer Services switchboards, student residences, nursery and central teaching and meeting room bookings. We have a proud history and the ambition and drive to innovate. We strive to provide a co-ordinated and customer oriented approach

to both buildings and services, maintaining and transforming UCL’s estate, so that it directly contributes to the creation of a truly inspirational environment for our academics, students and staff. UCL has embarked on an extensive building and refurbishment programme – Transforming UCL. This is about creating sustainable spaces that meet UCL’s world-class aspirations and commitment to excellence and innovation. Transforming UCL is the largest capital programme in the University’s history. It has seen significant investment to refurbish and develop some of our most iconic buildings whilst also bringing forward new world class buildings. Together these will enable and support the University’s continued growth as we continue to build now and for the future.

UCL is midway through ‘Transforming UCL’, an extensive 10-year building and refurbishment programme that began in 2014. The first five years have led to a number of successfully complex projects. Many of these were completed within budget, enabling the funding of new and emerging projects. This investment has made a significant difference to perceptions of the Bloomsbury estate across the UCL community, with the recent completion of the New Student Centre, Bloomsbury Theatre and interim Dementia Research Institute within the Cruciform building all significant milestones in the programme. In the 5 years since the start of the capital of the current capital programme (August 2014), 155 Transforming UCL projects with a value of c.£570m have been completed. Over this period we have achieved a £27m forecast underspend, which has enabled the funding of new projects.

Looking ahead we have bold plans that will build on our recent success. We are continuing a project to transform the Institute of Education estate, embarking on Project Oriel, a £400m purpose built centre of excellent that will support pioneering eye research, education and treatment in partnership with Moorfields Hospital, progressing the development of our iconic new campus UCL East (Pool Street West and Marshgate forming phase 1) and planning the development of the £290m Institute of Neurology/Dementia Research Institute, a world class centre for advancing neurological research and treatments.

You can view further information on Transforming UCL here.


It is essential that a robust, stable programme and project team is established which will build on-going capacity to ensure a depth of expertise and the sharing of good practice across all programmes. UCL Estates is therefore seeking to build an industry-leading team of professionals with the capability, track record and drive to develop, deliver and mobilise projects that will deliver world-class facilities for London’s global University. The team is being developed to give both depth and breadth of resources, with project management professionals appointed at middle, senior and director level in addition to multidisciplinary appointments to give in-house intelligence and capability across space management, property, engineering, health & safety and project transition & mobilisation.

The Senior Project Manager will lead the delivery of a range of adaptation and refurbishment building projects and support on new-build projects across an incredibly diverse estate portfolio including academic and research facilities, commercial space, and student accommodation. Responsible for providing a high level technical advisory service to UCL stakeholders, the Senior Project Manager will play a key part in the successful delivery the estate development programme personally being responsible for projects from £0.1m to £5m in value but also with the opportunity to support the Assistant Director Capital Projects on major projects up to and in excess of £20m in value. UCL Estates places a very heavy emphasis on quality, safety, value and exceptional stakeholder engagement. We are therefore seeking best-in-class individuals that possess excellent interpersonal and communication skills and a flexible, collaborative, highly motivated and resilient disposition.


Post Title:

Senior Project Manager


UCL Estates

Reporting To:

Assistant Director Capital Projects

Job purpose Accountable to the Deputy Director of Estates, Major Projects and/or the Director of Estates Development, the Senior Project Manager is responsible for the successful implementation of a portfolio of diverse refurbishment and new build projects including multimillion pound major construction, engineering and related projects at the University. The post holder will act as the UCL client and deliver first class projects, forming the necessary links between all involved parties. The post holder will ensure effective and efficient programme management from project inception to completion, meeting or exceeding briefs, budget control and delivery of quality products. The post involves leading an internal team supported by a multi-disciplinary external team whose primary responsibility is to manage the overall process of project delivery ensuring compliance with governance processes, ensuring appropriate arrangements are in place with teams to a) To provide a high quality Project Management of building projects and project packages across new build, adaptation, refurbishment building projects, small works and strategic maintenance programme. The projects range to in excess of £40m+ albeit the typical range is in the £500,000 to£20m+ range. b) To lead and manage a project delivery team comprising internal and external professionals c) To deliver projects to the highest quality and standards, be accountable for and managing the project programme delivery processes from RIBA Stage 2 Developed Design through to Stage 7, occupancy following UCL stage gate processes. d) To work closely with the Estates Strategy Managers during the establishment of the strategic direction and concept design (RIBA stages 0 to 1) in the preparation of option appraisals, budget costings and outline programmes. To lead on the procurement of external design teams and consultancy to assist in the delivery of RIBA stage 0 to 2. e) To undertake procurement of and to manage external consultants, contractors and suppliers, ensuring that value for money is delivered for all aspects associated with the delivery of the project/s. f) To identify and work with all stakeholders relating to the project including working with the Project Sponsor, in line with each of the UCL project stage gates ensuring full compliance. g) Ensure that a robust change management process is in place for the project/s, in line with governance processes and actively managed. achieve safety, time, cost and quality parameters. Principle duties and responsibilities of the post


h) To advise and lead on all procurement routes and contract procedures including, where appropriate, European procurement procedures. i) Ensure a robust Risk Management process is in place with clearly identified Risks, allocated manager of the Risk and proposed mitigation measures. Risk Register is to be managed through the life of the project design and delivery. j) To ensure adequate records are maintained and for the building safety files to be updated on completed projects. k) To manage Health and Safety issues to ensure compliance with statutory requirements and best practice. l) To carry out fully inclusive post project evaluations ensuring future procurement processes are informed by shared past contract experiences. m) Liaison with other sections within UCL Estates and elsewhere in the University in order to ensure seamless, first class customer service. n) Maintain an awareness of the wider context (UCL-wide, national and international as appropriate) and respond accordingly. Commitment to equality UCL is proud of its longstanding commitment to equality and to providing a learning, working and social environment in which the rights and dignity of its diverse members are respected. Among other initiatives, UCL has eight Athena SWAN awards for good employment practice for women working in science, engineering and technology in higher education and research. General As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post-holder. The post-holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager. The post-holder is required actively to follow UCL policies including Equal Opportunities policies. The post-holder will maintain an awareness and observation of Fire and Health & Safety Regulations.





1. General

A background and track record of managing construction projects and programmes(including new build, refurbishments and improvements within a large, complex, occupied estate involvinga wide range of building types and stakeholders.

Experience of delivering projects within HE sector or comparable.

2. Education/ Training

A strong technical knowledge of UK building construction. Technical knowledge of refurbishments of existing buildings and occupied buildings would be an advantage.

Member of Chartered Institute of Building (MCIOB)

or Member of the Chartered Institute of Civil Engineers (MICE)

An appropriate qualification in Project Management, or a relevant technical construction discipline.

or (MICE) or Member of the Royal Institution of Chartered Surveyors (MRICS)

Detailed practical knowledge of construction project management, contract administration and the operation of building contracts, supported by substantial experience. Proven and demonstrable experience in the planning and delivery of major construction and/or infrastructure projects in complex organisations.

3. Relevant Experience

Client side project management Experience of delivering teaching laboratories, research laboratories and other similar highly serviced functional spaces.

Experience of managing major projects i.e. over £1million from inception to completion.

Experience of working as part of a multi-disciplinary team.

A practical knowledge and application of statutory reg- ulations relating to Planning Acts, Building Regulations, Health & Safety at Work Act and Construction Design Management Regulations.

Experience of laboratory design (commercial, university or hospital).

A good knowledge of relevant standard forms of building contract.

Substantial experience of briefing and procuring construction projects. Self-disciplined, professional and able to work under own initiative and to tight deadlines. Effective planning, orgainisational, co-ordination and communication skills. Budget and financial reporting experience. Highly effective interpersonal, influencing and communication skills (both oral and written), including the ability to: • establish and maintain effective working relationships with customers. • conduct meetings and present proposals in a clear and concise manner to both specialist and non- specialist audiences. • write clear and concise reports, business cases and other professional documentation.

4. Relevant Skills/ Aptitude


Salary level The salary range is £52,279 to £73,727 per annum. Employee Benefits

UCL is a dynamic, global university based in one of the most exciting capital cities in the world. Not only does working at UCL offer the opportunity to work with game changers in your field, it also provides competitive terms, conditions and benefits. UCL benefits and policies apply equally whatever the sexual orientation and/or gender identity of employees. Benefits and policies relating to employees partners, includes both different sex and same sex partners. In addition to 41 days leave (inclusive of public holidays and closure days) and generous pension schemes, UCL provides a number of other staff benefits outlined below. • Excellent provision for professional development • The UCL Cycle scheme • The UCL Eye Care scheme • Voluntary Healthcare schemes • Subsidised access to a range of health and fitness facilities

• The offer of an interest-free season ticket loan • Various family friendly benefits and support https://www.ucl.ac.uk/human-resources/pay-and-staff-benefits Work location

The permanent base for each of the posts is at Bidborough House, in UCL Estates’ recently refurbished, modern, open-plan offices. Given the scale and nature of the UCL estates post holders will be expected tow work across the UCL portfolio as the needs of the role dictate.


To arrange a confidential conversation to discuss the opportunities in more depth, please contact Ben Duffill (ben.duffill@mrgpeople.co.uk) or Nick Coppard (nicholas.coppard@mrgpeople.co.uk) of The Management Recruitment Group on 020 3962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ucl@mrgpeople.co.uk clearly quoting the post title of the role to be applied for.

52-54 Gracechurch Street London EC3V 0EH Tel 020 3962 9900

111 Piccadilly Manchester M1 2HY Tel 0161 638 0936

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