IT DSP Findings & Recommendations

Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan

October 17, 2016 v5.1

 Accurate CAFR, the City will maintain a good credit rating.  Fewer mistakes.  Less likely for fraud to happen.  Detect irregularities in a timely manner. Accela benefits:  Staff time savings.  More management analysis to do high value work.  Speed up production.  Treasurer could produce performance metrics.  Improved process and reporting.  Employee empowerment.  Increased confidence.  Easier to research.  Accurate data.

E SW 15.3 Budget, Unfunded Liabilities [22] Findings:

The Office of Economic Develop Unfunded Liabilities Rapid Workflow ® workshop revealed a number of challenges in that process. (This information may be incorporated into the ongoing procurement process and evaluation of ERP systems.)  FUND$ does not provide forecast information.  FUND$ is not agile enough to allow for what if scenarios.  FUND$ does not provide adequate reports for processing the budget.  There is no set software to prepare budget documents. (Staff are using several application software to accomplish this.)  Using shared drives to manage budget information.  Open government is a challenge because of the time it takes. By the time the information is published the numbers have changed. Operational issues

 Departments are not processing information consistently.  Departments do not submit information in a timely manner.  Department work not complete, accurate or adequately reviewed.  Have to submit reports 30 days in advance of publishing.  New department staff are not adequately trained. According to City staff, this results in the following:  Manual calculations, which increase the risk of errors.  Forces staff to use other systems.  Slows the process down.  Makes tracking difficult.  The data may not be current.  Slows the process down, which could result in errors.  Staff time:  Waste time looking for information.

Digital Strategic Plan: Findings & Recommendations

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