Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan
October 17, 2016 v5.1
Accurate CAFR, the City will maintain a good credit rating. Fewer mistakes. Less likely for fraud to happen. Detect irregularities in a timely manner. Accela benefits: Staff time savings. More management analysis to do high value work. Speed up production. Treasurer could produce performance metrics. Improved process and reporting. Employee empowerment. Increased confidence. Easier to research. Accurate data.
E SW 15.3 Budget, Unfunded Liabilities  Findings:
The Office of Economic Develop Unfunded Liabilities Rapid Workflow ® workshop revealed a number of challenges in that process. (This information may be incorporated into the ongoing procurement process and evaluation of ERP systems.) FUND$ does not provide forecast information. FUND$ is not agile enough to allow for what if scenarios. FUND$ does not provide adequate reports for processing the budget. There is no set software to prepare budget documents. (Staff are using several application software to accomplish this.) Using shared drives to manage budget information. Open government is a challenge because of the time it takes. By the time the information is published the numbers have changed. Operational issues
Departments are not processing information consistently. Departments do not submit information in a timely manner. Department work not complete, accurate or adequately reviewed. Have to submit reports 30 days in advance of publishing. New department staff are not adequately trained. According to City staff, this results in the following: Manual calculations, which increase the risk of errors. Forces staff to use other systems. Slows the process down. Makes tracking difficult. The data may not be current. Slows the process down, which could result in errors. Staff time: Waste time looking for information.
Digital Strategic Plan: Findings & Recommendations
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