IT DSP Findings & Recommendations

Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan

October 17, 2016 v5.1

Step 2: Technology Validation Participants: CIO, IT Manager, appropriate IT Staff depending on the initiative. (Solution validation might also include assistance from technology consultants, where appropriate.) Activities: This step will entail the IT Department validating if proposed IT initiatives meet the City’s technology standards. Additionally, the following will be identified:  Validate if proposed IT initiative meets the organization’s IT standard Enterprise Architecture  Alignment with City’s Strategic Goals  Identify constraints  Calculate resource allocation plan  Consider department assumptions  Produce implementation plan: WBS/SOW, cost estimate and preliminary schedule  If proposed project does not meet criteria, send back for alternate solutions or identify alternatives  Look at organizational synergies/economies of scale  Prioritize recommendations  Prepare presentation to Executive Team, if appropriate Step 3: Executive Team Review: Participants: CIO, IT Management, and Dept. Representative. Given the small size of the City, and the opportunity of enhanced communications and coordination on the introduction of IT solutions, the ITGC could include numerous City departments. However, the committee should not be so large that it becomes cumbersome. Activities: This step will entail reviewing if the proposed IT initiative has a compelling business case. Additionally, the following will be identified:  Alignment with City’s Strategic Goals  Provide status on existing IT requests/by department  Review costs: hardware, software, staff, and/or professional services  Assess against funding source  Review business case and/or cost/benefit analysis  Compare to DSP and overall Roadmap priorities and vision  Final prioritization  Approve or not approve decision. Step 4: Procurement Process Participants: Appropriate City staff/management and vendors Activities: Procurement process according to City policy  Under $3k City Manager approval not required.  $3k - $25k for City Manager information.  $25k – $50k formal process signed by the City Manager.  Greater than $50k goes through a formal process, City Council approval is required. Step 5: City Council Review (an existing practice) Participants: City Council Activities: This is an existing practice that will be remained unchanged.

Digital Strategic Plan: Findings & Recommendations

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