IT DSP Findings & Recommendations

Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan

October 17, 2016 v5.1

Term

Definition

13. DOD 5015.2

Design Criteria Standard for Electronic Records Management Applications, DOD 5015.2-STD: A DOD and NARA approved set of requirements for Electronic Records Management applications. E-commerce is business that is conducted over the Internet using any of the applications that rely on the Internet, including interactive and transactional functions, e.g., online payments, registration and application submittals. A generic term that refers to any government functions or processes that are carried out in digital form over the Internet. Local, state and federal governments essentially set up central Web sites from which the public (both residents and businesses) can find public information, download government forms and contact government representatives. Functionality to support the computerized management of electronic and paper-based documents. Associated components include a system to convert paper documents to electronic form, a mechanism to capture documents from authoring tools, a database to organize the storage of documents, and a search mechanism to locate the documents. A discipline for proactively and holistically leading enterprise responses to disruptive forces by identifying and analyzing the execution of change toward desired business vision and outcomes. EA delivers value by presenting business and IT leaders with signature-ready recommendations for adjusting policies and projects to achieve target business outcomes that capitalize on relevant business disruptions. Deployment or use of a single software application throughout all departments, divisions, or components of the organization. An automated system with the functionality to capture, manipulate, retrieve, and publish the entire inventory of digital assets (e.g., web pages, office documents, databases, scanned images, e-mail) created by an organization. The information recorded in a form that requires a computer or other machine to process it and that satisfies the legal definition of a record according to section 3301 of title 44 of United States Code (USC). A collection of hardware, software, staff, policies, and procedures that work in concert to enable an agency to effectively manage records electronically. A software product that identifies, classifies, and disposes of records according to specified records disposition policies.

14. E-Commerce

15. E-Government

16. Electronic Document Management System (EDMS)

17. Enterprise Architecture

18. Enterprise-wide

10. Enterprise Content Management System (ECMS)

20. Electronic Record

21. Electronic Records Management System (ERMS)

Digital Strategic Plan: Findings & Recommendations

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