IT DSP Findings & Recommendations

Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan

October 17, 2016 v5.1

Term

Definition

The length of time that a record must be kept before it can be destroyed. Records not authorized for destruction are designated for permanent retention. Retention periods for temporary records may be expressed in two ways:  A fixed period from the time records in the series or system is created. Normally, a fixed period that follows their regular cutoff dates. For example, the phrase “destroy after 2 years” provides continuing authority to destroy records in a given series 2 years after their creation (normally 2 years after their regular cutoff date).  A fixed period after a predictable event. Normally, a fixed period following the systematic cutoff applied after completion of an event. The wording in this case depends on the kind of action involved. A plan for the management of records listing types of records and how long they should be retained by the organization for business purposes; the purpose is to provide continuing authority to dispose of, transfer, or archive records. A storage area network (SAN) is a network that provides access to consolidated, block level data storage. SANs are primarily used to enhance storage devices, such as disk arrays, tape libraries, and optical jukeboxes, accessible to servers so that the devices appear to the operating system as locally attached devices. An architectural pattern in computer software design in which application components provide services to other components via a communications protocol, typically over a network. The principles of service-orientation are independent of any vendor, product or technology, Services can be combined to provide the functionality of a large software application. [3] SOA makes it easier for software components on computers connected over a network to cooperate. Every computer can run any number of services, and each service is built in a way that ensures that the service can exchange information with any other service in the network without human interaction and without the need to make changes to the underlying program itself. The study of the general principles of scientific classification: systematics; classification; especially: orderly classification of plants and animals according to their presumed natural relationships. Taxonomy is a high-level, hierarchical classification for documents and records that facilitates the management (storage, access, retrieval, revision, archiving, and disposition) of recorded information throughout its life cycle. A taxonomy is a living document that changes as the work within the company changes. It is never final because organizations constantly change their content types, processes and organizational structures.

46. Retention Period

47. Retention Schedule

48. SAN

49. Service-Oriented Architecture ( SOA )

50. Taxonomy

Digital Strategic Plan: Findings & Recommendations

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