IT DSP Findings & Recommendations

Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan

October 17, 2016 v5.1

Figure E 4.6.1: DSP Technology Initiatives (Not Prioritized): continued E SW Software: Enterprise 30. E SW 3

Automated Workflow...................................................................................................10 E-Forms.......................................................................................................................10 E-Signatures .................................................................................................................8 OnBase ECMS (Imaging, Content Management, Records Management) ................14 Customer Relationship Management............................................................................5 Accela Enhancements ..................................................................................................4 Contract Management...................................................................................................4 Enterprise Taxonomy ....................................................................................................3 ERP...............................................................................................................................3 Project Management .....................................................................................................3 Asset Management .......................................................................................................2 E-Fax System................................................................................................................1 Office 365......................................................................................................................1 Website Redesign .........................................................................................................9 Web Content Management Software............................................................................4 .........................................................................................................4 Intranet Enhancement...................................................................................................1 OED Online Loan Application .......................................................................................1 Accela Online Applications............................................................................................1 Social Media Application Integration (Not specific initiatives, for information purposes) Muni Services to GIS ....................................................................................................1 Loan Application to GIS ................................................................................................1 Worker's Comp to OnBase ...........................................................................................1 ERP Budget to OnBase ................................................................................................1 ERP Budget to Open Portal ..........................................................................................1 ERP Budget to OnBase ................................................................................................1 E-Government

31. E SW 4 32. E SW 5 33. E SW 2 34. E SW 9 35. E SW 11 36. E SW 8 37. E SW 1 38. E SW 21 39. E SW 6 40. E SW 7 41. E SW 19 42. E SW 20

EGOV

43. EG 1 44. EG 2 45. EG 3 46. EG 4 47. EG 5 48. EG 5

AI

AI 1 AI 2 AI 3 AI 4 AI 5 AI 6

One of the requirements of the DSP project is to get an overarching view of planned IT initiatives. The figure on the following page provides a list of previously identified IT projects including infrastructure, department and enterprise application software projects. Some of the projects identified by the City during the current fiscal year and those identified in the course of the DSP project are duplicated. These two lists are reconciled and prioritized in Vol. II, DSP Roadmap. Moreover, the reconciled lists of IT initiatives are laid out over a 5-year timeline with corresponding budget estimates.

Digital Strategic Plan: Findings & Recommendations

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