Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan
October 17, 2016 v5.1
Enterprise systems that are configurable to programmatic and grant funding source. Support mobile services. Information and data is secure and retrievable for audit purposes (backed up at a Disaster recovery site.) Reports: Billing to grants. Billing by staff in terms of hours by grant versus project vs City work. Reports of staff by activity. Ability to run reports at any point in time. Selective report period: monthly, quarterly, yearly. Dashboard. Adjustments and HHCS. Invoices to grant funding sources.
Interfaces: Payroll GL
Persimmony (new application to track client data) Nexgen (Practice management health records) Benefits: Decreased audit vulnerability. More staff time to provide services. Improved staff morale. More staff time available for high value work. Contribute to green environmental sustainability. Improved consistency. Make it easy to train and provide cross coverage. Staff time savings.
More accurate invoicing. Supervisor accountability.
Accessible data. Space savings.
D SW 9
Human Resources Learning Management Application  Findings: The Human Resources training/certification Rapid Workflow ® workshop revealed a number of challenges: Cannot keep track of who took training and when training must be renewed. Management/Supervisors do not know when employee certifications are about to expire. Management/Supervisors do not know what training/certifications are required. The current tacking of training/certifications is done manually for all City departments except for one. It is difficult getting employees to show up and get certifications, even when it is required for their job.
It is difficult keeping track of new hires and terminated employees. A lot of employees are in the field without access to computers.
Digital Strategic Plan: Findings & Recommendations
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