Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan
October 17, 2016 v5.1
Workflows that are configurable to allow different approval processes based on how quickly the content object is to be published (e.g. routine or urgent). Workflows that are configurable to allow different approval processes based on where the content object is being published and being authored in the repository. Workflow approval process that is configurable to support varying content object states during the authoring process for example, draft, awaiting approval, approved, published, archived. Business Process Modeling Notation (BPMN) compliant designer to produce BPMN standard language. Support, out-of-the-box, graphical design of workflows with BPMN compliant designer. Workflows that are configurable to allow different approval processes if the content object is external. Workflow routes to have both serial and parallel routes. Flexible and configurable workflow and business rules engine. Accommodate alternative approval routing to account for staff absences. Web-based workflow and process management, and the ability to interactively manage business processes and related content via the Web and a simple GUI-based browser interface on the client. Web workflow with an easy to use GUI-based workflow design tool for creating and defining automated workflows. Allow users to create, query, participate, and administer workflows easily using a GUI interface. Browser-based workflow dashboard to be displayed natively through a client interface, Wen Services for Remote Portals 1.0 (WSRP) compliant portal product without custom coding. Allows the user a unique workflow profile; rights, functions allowed, etc. Support graphical workflow design tool; no programming required. Allow document flow, action detail capture – including time, date, user, action taken detail where all is captured for reporting. Contain a wide range of applications for enterprise workflows, such as design, tracking, administration, and configuration. Utilize browser-based architecture, eliminating the administrative burden associated with “thick client” deployment of workflow solutions throughout the extended enterprise including installation, configuration, and administration. Utilize out-of-the-box functionality that facilitates rapid deployment and removes the need for extensive development efforts, including delegation, voting, review cycles, reassignment, parallel processing, user-based work assignment, and attachments. Utilize security and version control, incorporating powerful security and version control of defined business processes. Link documents, content and folders to specific business processes. Utilize XML-based process definitions. Launch workflows linked to a specific document or document class upon document check-in or its addition to the document repository. E-Mail notification providing user configurable notifications that detail user work assignments and status changes of the workflows being tracked. Enable the URLs contained in notifications to process the assigned work and/or view its current status. Benefits: Provide functionality that reduces cycle times, and improves productivity by automating, streamlining, and optimizing business processes.
Digital Strategic Plan: Findings & Recommendations
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