Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan
October 17, 2016 v5.1
Interact with other applications, including initiating an OnBase workflow process, updating other systems, or authenticating signatures. Provide ability to attach associated documents to the form (e.g., documents, photographs, plans or drawings). Be accessible from within the City as well as externally via the Internet. Architected in a way to interact with other OnBase modules or applications including: o Document import capture o Web (Online form submission) o Web Portal Form creation/submission through portal or a kiosk o Index value design and structure o Cross referencing o Notes and annotations o Workflow (form auto-triggers a workflow process) o E-mail (form viewed as attachment) Maintain revision control on electronic forms to offer flexibility to display forms in their submitted state or with a new layout. E-Forms may be used by themselves, with or without the use of E-Signatures. Meet State of California’s requirements for authenticated signatures, e.g., Government Code Section 16.5 supporting Digital Signatures. Benefits: Facilitates staff access to information and services. Facilitates dynamic relationship with the public, enhanced service delivery. Reduced traffic and driving. Enhanced efficiency. Improved public convenience and meet the expectations. E-Signatures E-Signatures are commonly used to support the use of E-Forms; electronic forms can be used to build applications for many departments across the City including on-line/ E-Government applications for the public. Findings: E-Signature requirements were identified in the DSP project as a solution in eight (8) of the 25 Rapid Workflow ® workshops. E-Signatures were identified as a requirement in the following workshops: City Clerk Commissioner Tracking Auditor Contract Administration Public Works Work Orders Public Works Refuse Billing Planning Code Enforcement HHCS Time Study & Tracking HHCS Contract Processing Human Resources Worker's Compensation The Agency requires an E-Signature capability for E-Forms used with or without automated workflow processes.
E SW 5
Digital Strategic Plan: Findings & Recommendations
© 2016 79 ThirdWave Corp 11400 W. Olympic Blvd. Suite 200 Los Angeles CA 90064 310.914.0186 V 310.312.9513 F
Made with FlippingBook HTML5