Findings and Recommendations City of Berkeley: Digital Strategic Plan and Cost Allocation Plan
October 17, 2016 v5.1
Employee out and pending status by departments. Salary continuation (for the Auditor, HR, Department Supervisors) Lost time System Requirements Develop and adopt a standard enterprise taxonomy. Back file conversation. Interfaces On Base Enterprise Content Management System. Third Party Administrator systems (where appropriate). Benefits: Time savings for staff, supervisors, and HR. Save money addressing medical treatments. Employees can return to work quicker. HR would know if modified duty can be offered. Department supervisors would know the impacts on work units. Space and time filing savings. Staff resources could do more high value work. HR staff could go to unions for help with employee safety. HR staff could provide meaningful information and additional training. Departments could do better long range planning. HR supervisors/managers would have direct access to the data base. Added convenience if HR staff is on vacation. Improved records management. Cost savings. Enhanced customer service.
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Auditor Contract Administration  Findings: The Auditor’s Contract Administration Rapid Workflow ® workshop revealed a number of challenges: There are no system controls to allow project management services to go beyond the Not to Exceed (NTE) amount. The FUND$ CMS module creates extra work for IT staff/City Auditor. If the Project Manager creates another record by accident, the initial record is frozen and cannot be changed. Much of the information cannot be seen City-wide. The use of 4x6 index cards are used to document contract information: (The index has a preprinted contract number.) Executed date Contract term date NTE amount Council approved amount
Digital Strategic Plan: Findings & Recommendations
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