SENIOR PROJECT MANAGER CANDIDATE INFORMATION PACK
INTRODUCTION
Bordering the Thames in Fulham and set in 42 acres of magnificent grounds, The Hurlingham Club is a green oasis of tradition and international renown. Recognised throughout the world as one of Britain’s greatest private members’ clubs, it retains its quintessentially English traditions and heritage, while providing modern facilities and services for its members. The Club continually looks at ways in which it can improve, for both current and future generations, the first-class social and sporting facilities within an elegant and congenial ambience. Our Vision To maintain and enhance the excellence of the Club in providing members, their families and guests with first class social and sporting facilities in an elegant and congenial environment both for today and for tomorrow.
Our Values Excellence, Responsibility and Courtesy.
The Club is seeking to recruit a Senior Project Manager to lead estate development and improvement projects across its extensive buildings and grounds portfolio. The Senior Project Manager will lead a diverse range of projects across the portfolio, including a variety of refurbishment and fit out projects, conservation projects on historic and listed buildings, development and enhancement of sports facilities, and improvements and upgrades to amenities across the estate and grounds. The role will also work closely with the Development Executive on the delivery of the Masterplan, supporting on several major projects.
THE HISTORY OF THE ESTATE
In 1869, The Hurlingham Club was formed ‘as an agreeable country resort’ with pigeon shooting matches at the heart of proceedings. The introduction of polo in 1874 then saw the Club become, and remain until the Second World War, the headquarters of Polo for the British Empire and the scene of major competitions. The estate was extended during the polo era with the acquisition of the Mulgrave House property (comprising the lake and the area to the north and west of the lake) in 1879 and the Broom House property (the present cricket field and the lawns to the east of the Clubhouse) in 1912. In 1906 the Club embarked on a considerable scheme of improvements to the house and its precincts, for which Sir Edwin Lutyens was the architect. This was also the year that saw the end of pigeon shooting at Hurlingham. Tennis began in 1877 with a ‘lawn racquet ground’ and the first ‘All England’ (Wimbledon) tournament, and croquet was introduced to the Club in about 1900. 1933 saw the building of the outdoor swimming pool. Squash courts were constructed in 1934 and the bowls began a year later. The Club was then opened in the winter with the re-establishment of a nine-hole golf course. 1945 saw the end of polo at Hurlingham but tennis continued to flourish and the first of the annual ILTC (eve of Wimbledon) Receptions was held in 1946. The cricket field, formerly the pony exercise track, was opened in 1951. The Croquet Association had its headquarters here from 1959 to 2002 and top-ranking international competitions continue to be regularly held on the lawns.
A scheme of modernisation of the East Wing, carried out in 1949 to 1954, enabled the adaptation of these rooms to every kind of social or charitable occasion, whether Club or private. Development carried out between 1989 and 1992 included the rebuilding of the conservatory on the original site of Byfield’s 1798 conservatory; new bars in the west end of the Clubhouse and a modern fitness centre with a half-size Olympic indoor pool, gymnasium and other facilities. An initial phase of development within the grounds yard took place in 1999 and a new ladies dry change facility was also introduced. Work initiated in 1999 saw the completion in 2001 of a new gymnasium and maintenance area, together with a rebuilt and extended Harness Room kitchen and servery. 2002 introduced covered tennis courts and saw preparations for the reconstruction of the East Wing, with 2003 bearing the brunt of the work. The new events facilities, bowls and croquet locker rooms, and staff offices, within the newly developed East Wing, were unveiled in the spring of 2004. The younger members benefited in 2008 from an all-weather multi-use sports pitch and improvements in the surrounding playground, and a new main reception was also completed in the Clubhouse. The second phase of improvements for the grounds yard was also accomplished. Additional projects have included: a Gym extension, a new Racquet centre, an outdoor adventure playground, a padel tennis court and a sizeable revamp of the outdoor swimming pool.
JOB DESCRIPTION
• To be responsible for the day-to-day management and administration of multidisciplinary project teams. • To negotiate with consultants, contractors and suppliers. • To prepare and manage work contracts. • To ensure all required consents and notifications are in place and sign offs achieved including planning permission, conservation area consent, listed building consent, building control, CDM etc. • To monitor and evaluate progress and quality of work. • To report (written and verbal) regularly on project progress to the Executive teams and Committees. • To coordinate member consultation and communication in relation to projects, including web/magazine articles, organizing focus groups, consultation events etc. • To closely liaise with Member Working Groups such as the Interior Design Working Group and the Gardens and Landscape Working Group. • To administer all aspects of a project, including filing, raising purchase orders, etc. • To financially review projects expenditure and accruals. • To prepare project feasibility studies. • To develop and maintain a Project Management System.
Senior Projects Manager Estates Executive
Job Title
Reporting to
Grade 8 The Estates Project Manager is responsible for managing a range of interesting projects including refurbishments of internal spaces, infrastructure projects, civil engineering projects, M&E plant upgrades etc throughout the Clubhouse and grounds which includes a conservation area and listed buildings.
Overall Purpose
• To effectively lead and manage a range of medium and long-term estates projects simultaneously, including budget forecasting, in line with the Club’s Horizon project and 20-year plan. • To manage project from feasibility to delivery through to post occupancy evaluations. • To understand client requirements and to deliver projects accordingly as per the agreed briefs, timescales and budgets. • To develop and implement a Project Management System.
Specific Duties & Responsibilities
Other
• To agree the timescales, costs and resources needed to deliver a project. • To work closely with other Heads of Departments and teams at the Club including East Wing Events, Food & Beverage, Grounds, Maintenance, Sports, etc to ensure the scope of the project meets the needs of the business and to minimise any impact to the business in designing, planning and delivering projects. • To create work specifications for smaller projects across a range of disciplines including M&E and fabric. • To tender, select and appoint design teams and contractors for projects.
• To undertake such other duties as the Management of the Club might reasonably expect appropriate to the job grade.
Health & Safety
• To be alert to hazards at work and to be aware of responsibility for personal safety in addition to the Club’s legal responsibilities.
PERSON SPECIFICATION
CV Specification
Essential • Degree level qualification or equivalent (architecture, engineering, construction, surveying) • Excellent knowledge of Microsoft Office (inc Word, Excel, PowerPoint, Outlook etc) • Strong knowledge of all areas of construction, building fabric & services • Experience in dealing with internal and external stakeholders at all levels of seniority • Experience forecasting and managing budgets and costing work packages • Demonstrable track record of successfully developing managing & delivering projects Desirable • Experience of working with listed buildings • Experience of contract preparation and contract administration • Relevant H&S training and awareness
Interview Specification
Essential • Passport or visa entitling the applicant to undertake work in the UK • Personality suitable for the department and the Club • Excellent communication skills – both written and verbal • Excellent presentation skills • Able to give examples of persistence and determination • Able to give examples of accuracy and attention to detail • Able to give examples of showing initiative • Able to give examples of dealing with difficult people • Able to give examples of working unsupervised • Able to give examples of forecasting and staying within budget constraints • Able to give examples of previous successful project management from feasibility through to competition • Demonstrates Club Values
THE HURLINGHAM CLUB – BENEFITS
For The Senior Project Manager • Contributory pension scheme • End of year performance related pay review • Bonus scheme • Enhanced annual holiday entitlement • Club sick pay scheme • Life assurance – 3 x annual salary • Group income protection for long term sickness • Enhanced family leave – maternity, paternity, adoption etc. • Health cashplan – discounts on dental treatments, physio etc, including face to face counselling and subsidised gym membership • Employee assistance programme • Thrive mental health wellbeing app • Season ticket loan • Cycle to work scheme • Staff use of the gym • Staff fitness classes – including self defence, Zumba, and HIIT classes • Discount in the Club shops – 20% • Free meals and beverages on duty from the staff canteen • Free onsite parking • Recommend a friend scheme – up to £500 per recommendation • Eye tests – annual contributions towards eye test and glasses • In the moment “thank yous” – high street vouchers • Birthday tea events • Onsite staff events – e.g. the annual staff party, chair invitational events, guy fawkes event, Hurlingham Sunday and theatre performances) • Offsite staff social events (funded) • Tenacity Club (annual event for staff with ten or more years of service) • Staff motivation fund for managers to spend on their teams each year • Annual staff awards – including Sara Jane Stanes scheme for F&B • Career development and training opportunities (Club is an Investor in People) • Volunteering opportunities with the Foundation • Private healthcare – currently with BUPA • Travel insurance • Use of some member facilities – e.g. gym, tennis (not grass courts), indoor swimming and treatments/physiotherapy – ONLY HODs • Discount on tennis coaching and personal training sessions (20%) – ONLY HODs
For a confidential and informal discussion, please contact The Hurlingham Club’s appointed recruitment partner Nick Coppard and Ben Duffill at The Management Recruitment Group (MRG). APPLICATION PROCESS
Nick Coppard 020 3962 9900 | 07896 079 495 nicholas.coppard@mrgglobal.com Ben Duffill 020 3962 9900 | 07976 125 010 ben.duffill@mrgglobal.com
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