ASSISTANT PREMISES MANAGER WALLINGTON HIGH SCHOOL CANDIDATE INFORMATION PACK
Staff are our most valued asset, and we aim to support them both in their current roles and to develop them for their future careers. Working alongside the teaching staff, we have a skilled support staff team who perform vital roles within each school and across the trust. Continued professional development plays an important role in ensuring that the quality of education is very high in our schools. There are lots of opportunities for cross- trust professional development, with staff from all three schools working collaboratively on projects in many areas and we have a GLT professional development conference each year for all our staff. This role is a member of estates and facilities across the Trust and is based at Wallington High School for Girls. This is an exceptional opportunity if you are looking to build your career in facilities management. The post comes with a training package, intended to provide the post holder with the potential to develop their career within the Trust. If you have relevant experience and knowledge along with the desire to progress your career, we would love to hear from you.
Dear Candidate
Thank you for your interest in becoming our Assistant Premises Manager at Wallington High School for Girls. This is an exciting role for someone seeking to develop their skills into a professional facilities management role, with a particular focus on compliance. The Girls’ Learning Trust (GLT) was formed in September 2015 and consists of three successful and high-performing girls’ schools: Nonsuch High School for Girls, Wallington High School for Girls and Carshalton High School for Girls. Our aim is to empower girls and young women by delivering a first-class education and providing an inspirational start to their futures. Wallington High School for Girls (WHSG) is a selective academy for approximately 1500 girls aged between 11 and 18. The school first opened in 1888 and moved to its present site in 1965. Its mixed estate has evolved over the years since and continues to do so as we seek to meet the requirements of the school to ensure it continues to provide high quality education. The school is heavily oversubscribed, and we have over 4000 applications each year for the 210 places in Year 7, and many external students also apply for our sixth form. We are a multicultural community with over 47 different first languages are spoken and this brings a rich diversity to our school.
CONTENTS WELCOME FROM THE DIRECTOR OF ESTATES & FACILITIES OUR TRUST OUR SHARED SERVICES JOB DESCRIPTION
Kind regards
Rachel Green Director of Estates & Facilities
PERSON SPECIFICATION APPLICATION PROCESS
OUR TRUST In 2015, Nonsuch High School for Girls formed a multi-academy trust (MAT) with Wallington High School for Girls, the Nonsuch & Wallington Education Trust. In 2018, the company changed its name to Girls’ Learning Trust (GLT) and later that year Carshalton High School for Girls joined the MAT. With a combined total of over 4,500 pupils, our schools share many characteristics and are held in high regard by the local community. They are high performing and deliver a broad, balanced and challenging curriculum setting high expectations. Students benefit from being taught by well-qualified, dedicated and committed staff who are experts in girls’ education. Relationships in the Trust, between staff and students or between colleagues, are built on mutual trust and respect. These relationships drive school improvement and contribute to the wellbeing of everyone. Visitors often comment on the high levels of motivation and positive behaviour of the students, the commitment and professionalism of the staff and the well- equipped school buildings. We believe in offering a broad experience that goes well beyond the academic and girls are encouraged to develop their confidence, independence and resilience across a wide range of enrichment and extra-curricular activities.
OUR SHARED SERVICES There are significant benefits associated with being part of a multi academy trust – enabling savings across central services, alongside the ability to invest in strategic roles supporting schools to become more effective. By ‘clubbing together’, our three schools have access to resources and support that individually they would not be able to afford, and ultimately, we are able to collaborate to provide better outcomes for our pupils. Our Shared Services are led by the Trust’s Chief Operating Officer, and are arranged into the following core areas:
ESTATES & FACILITIES
FINANCE
What makes the Girls’ Learning Trust special? While we work across the Trust to support school performance and ensure value for public money, we believe in allowing our schools autonomy in developing approaches to pedagogy and the curriculum that will deliver the very best outcomes for their students. Nevertheless, our shared values and the many opportunities we have for collaboration across our schools mean that we learn lots from each other and that we remain outward-focussed. There are some common features to working in any role at the GLT: • A passionate and dedicated staff team who believe in the transformative power of education and take pride in the positive impact their roles have both inside and outside of the classroom. • A team of problem solvers who constantly figure out ways to help pupils achieve better outcomes, tackling challenges both big and small together. • A fun and empathetic environment: staff who support and take care of each
What is it like working at the Girls’ Learning Trust? Unlike many other MATs, all of our staff are located at offices in one of our schools, ensuring our central services gain an understanding of the challenges and opportunities that face our pupils, teachers and school leaders. The environment is fun, fast paced and collegiate. Colleagues join us from all different walks of life and for a host of different reasons. But the one thing that we all share is a passion for education and a desire to make sure young people get the best education possible. other, bringing a sense of humour to the workplace. • A commitment to professional development: we are proud of our culture of promoting GLT staff within and across our trust and have an excellent record of developing outstanding staff and preparing them for senior leadership. • A commitment to safeguarding and wellbeing: we operate a rigorous recruitment procedure that includes DBS, medical screening and confirmation of qualifications. And we are committed to ensuring this remains our top priority.
We lead a team of school-based premises staff at each site, making sure our buildings and facilities are fit for purpose for students and staff. We also manage all capital develop- ment and large refurbishment pro- jects, working with experts to secure external funding where possible.
We are responsible for the long- term financial sustainability of the Trust, and support each school in its own budgeting. We also manage all finance processing, payroll and oth - er financial reporting for the schools.
IT
HUMAN RESOURCES
We lead a team of school-based IT staff at each site, managing the digital infrastructure that supports high-quality teaching and learning in the classroom, as well as key sys- tems for staff.
We work across the Trust and take responsibility for managing and coordinating all HR functions, im- plementing policies, and ensuring best practice. As well as advising and supporting Headteachers and the wider Executive Team with the selection, recruitment, development and management of all staff, we are responsible for ensuring an inclusive and kind working environment.
CONTRACT MANAGEMENT
We also take the lead in managing a number of Trust-wide external contracts, including the provision of catering, cleaning and other core services across all three sites.
JOB DESCRIPTION
identifying requirements for PPMs and the development of an overall PPM schedule to ensure compliant facilities management. • Support the Premises Manager in scheduling and reporting on routine PPM tasks (alongside reactive maintenance), such as utility meter reading, water temperature testing, water safety (flushing), call point testing, and fleet safety checks. • Support the Premises Manager in efficient and effective management of the premises budget, ensuring value for money and expenditure remains in line with agreed priorities. • Support the Premises Manager in undertaking frequent inspections of the site, proactively identifying and rectifying safety and general housekeeping issues, meeting the day operational requirements of the school and elevating to a high standard. • To proactively lead the co-ordination and prioritisation of reactive maintenance, ensuring the Premises Team responds in a timely way. This will include forward planning and issuing weekly work schedules for all members of the premises team, monitoring through the week, reallocating and reprioritising tasks as may be appropriate. • Liaise with the Leadership Team, Heads of Department and other staff and outsourced contractors to coordinate works, minimising impact on school operations and activities, always ensuring effective communication. • Ensure the team work safely and appropriately, and in accordance with appropriate safety processes, such as safe systems of work and risk assessments, undertaking regular toolbox talks • Review tasks completed to ensure work is completed to an appropriate standard, updating the tasks and liaising with the team to undertake further works as might be required, • Supervise and manage contractors on site, ensuring compliance with safeguarding and safety requirements. • To coordinate and lead on small
works and minor projects, sourcing contractors and procuring in line with GLT financial procedures. • To proactively monitor the condition of building fabric and services, escalating issues as appropriate • To ensure work is approved and signed off in line with set processes and procedures. • To participate in annual condition and safety reviews of the site as required • To proactively ensure the site is kept tidy internally and externally with all areas maintained with safe access and controlled access to areas of risk. • Provide periodic reports from the FM system (Every) to the Premises Manager and Director of Estates and Facilities, highlighting performance against service levels (SLAs) and key performance indicators (KPIs) Site Security and Management • To participate on a rota basis in day-to- day security requirements including arming and disarming the intruder alarms, locking all doors and windows at the end of the school day, as required. • To act as a key holder and be available as necessary in connection with emergencies arising from the school’s intruder alarm system. This duty is shared by all premises staff. • Support the maintenance of the school’s CCTV equipment and software always ensuring effective operation. • To provide general assistance including porterage, moving furniture and dealing with deliveries ensuring that the front entrance of school is always clear and welcoming. • To escort contractors/visitors, when required. • To participate in and assist with the school’s fire drills. • To assist with any emergencies that may occur outside normal working hours of the post. Events and Lettings • To support the planning and running of key school events, such as Testing Days, Open Evenings.
Job Title
Assistant Premises Manager
Reporting to Responsible to
Premises Manager
Premises Assistants, Site Guardians 22% (Local Government Pension Scheme - www.lgpsmember.org) Generous annual leave allowance Off-peak membership to David Lloyd Cheam Access to EAP scheme Cycle to work scheme Eye test Vouchers Free onsite parking at schools where possible
Employer Pension
Other Benefits
Working Location
Wallington High School for Girls (travel to other schools within the Trust as required)
1. Purpose of the Post • To provide support and deputise for the Premises Manager in all aspects of the general management of the premises at Wallington High School for Girls, ensuring a high quality, compliant and safe environment for learning, teaching and other extracurricular activities. • Take responsibility for coordinating compliance, maintaining records, establishing and documenting systems and processes and supporting the transition of records, monitoring and reporting compliance data to our compliance system, Every. • Responsibility for leading in coordinating, prioritising and responding to reactive and planned preventative maintenance (PPMs), via the facilities management (FM) system (Every), directing the day-to- day activities, including maintenance and porterage, to the premises team and site guardians, ensuring duties are undertaken in accordance with risk assessments and safe systems of work. The Assistant Premises Manager will ensure the effective use of Every, providing periodic reports to the Premises Manager to support reporting to the Director of Estates and Facilities. • To undertake a broad range of facilities
and premises management activities, including coordination of small projects, undertaking routine maintenance where appropriate, support monitoring of the outsourced cleaning contract standards, site security, porterage and organisation and management of contractors on site. 2. Core Features of the Role The following activities are intrinsic to the role and cannot be eliminated. • Working at height • Working in confined spaces • Use of equipment • Porterage of various furniture and equipment 3. Key Responsibilities Premises Management and Maintenance • Support the Premises Manager in all aspects of general premises management, ensuring the facilities are safe and compliant, ensuring PPMs, inspections and remedial works are undertaken as required and in a timely manner. This extends to providing support for the management of the outsource cleaning contract, ensuring service levels are met and safety standards maintained. • Support the Premises Manager in
PERSON SPECIFICATION
• Ensure the site is clear of student belongings ahead of external lettings. • Be the point of contact with the external provider for lettings (School Space), ensuring early identification of potential booking clashes and addressing any issues arising from lettings. • Support the Director of Estates and Facilities in the management of the contract with School Space by providing appropriate feedback for periodic review meetings. Health and Safety • To promote a safe working culture and working practices within the team at all times • Proactively identify and address any safety issues across site, escalating to the Premises Manager as may be appropriate. • Support health and safety inspection as required. • Complete risk assessments as appropriate • Undertake general duties as directed to ensure safety. • Undertake safety training as required, cascading safety knowledge and undertaking regular toolbox talks with the premises team to ensure safety standards are met at all times 4. General Duties • Familiarise yourself with, and comply with, Trust policies and procedures, with particular attention to health and safety, safeguarding, prevent, risk management, equality and diversity, and data protection. • Attend training as necessary and update your own CPD (continuous professional development) and record and complete within timescales all mandatory training courses. • Work as part of a wider team, undertaking any other reasonable duties appropriate for the role that may be required by the organisation.
Experience and Knowledge • Good working knowledge of estates and facilities, including safe working practices and compliance standards. • Supervising operative staff on a day-to-day operational activities • Providing updates to senior leadership and other stakeholders • Ensuring decision making processes are followed across the premises team and estate in general • Managing and supervising contractors and developing small projects to budget. Skills & Aptitudes • Excellent computer literacy and confidence in the use of MS office suite, Teams, email and CAFM or similar systems • Ability to plan and manage multiple tasks via FM software. • Excellent communication skills, able to proactively communicate issues, risks and updates. • Ability to think creatively, solving problems with a ‘can do’ attitude. Values & Personal Qualities • Excellent communication skills, putting them to practice ensuring a positive image for the premises service. • A team player driven to continuous improvement • An empathy for education and a commitment to equality, diversity and inclusion Education/Training & Qualifications • Evidence of relevant training and development relevant to the role • A willingness to undertake FM and Health & Safety training
APPLICATION PROCESS
Schools Leadership has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. For a confidential discussion please contact: Eshe Muhammad eshe.muhammad@schoolsleadership.com 07355 093 391 Melanie Pye melanie.pye@schoolsleadership.com 07530 734 568 To apply, please send your application to Eshe Muhammad or Melanie Pye.
Closing date: Sunday 10th December 2023
Early application is encouraged, we will be interviewing suitable candidates on application, and should an appointment be made, we reserve the right to close the role before the closing date.
SAFEGUARDING Girls’ Learning Trust is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
DATA PROTECTION As part of our recruitment process, Girls’ Learning Trust collects and processes personal data relating to job applicants. The Trust is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For further information about this and to read our Data Protection and Freedom of Information Policy, please visit: www. wallingtongirls.org.uk/Policies
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