JOB DESCRIPTION
identifying requirements for PPMs and the development of an overall PPM schedule to ensure compliant facilities management. • Support the Premises Manager in scheduling and reporting on routine PPM tasks (alongside reactive maintenance), such as utility meter reading, water temperature testing, water safety (flushing), call point testing, and fleet safety checks. • Support the Premises Manager in efficient and effective management of the premises budget, ensuring value for money and expenditure remains in line with agreed priorities. • Support the Premises Manager in undertaking frequent inspections of the site, proactively identifying and rectifying safety and general housekeeping issues, meeting the day operational requirements of the school and elevating to a high standard. • To proactively lead the co-ordination and prioritisation of reactive maintenance, ensuring the Premises Team responds in a timely way. This will include forward planning and issuing weekly work schedules for all members of the premises team, monitoring through the week, reallocating and reprioritising tasks as may be appropriate. • Liaise with the Leadership Team, Heads of Department and other staff and outsourced contractors to coordinate works, minimising impact on school operations and activities, always ensuring effective communication. • Ensure the team work safely and appropriately, and in accordance with appropriate safety processes, such as safe systems of work and risk assessments, undertaking regular toolbox talks • Review tasks completed to ensure work is completed to an appropriate standard, updating the tasks and liaising with the team to undertake further works as might be required, • Supervise and manage contractors on site, ensuring compliance with safeguarding and safety requirements. • To coordinate and lead on small
works and minor projects, sourcing contractors and procuring in line with GLT financial procedures. • To proactively monitor the condition of building fabric and services, escalating issues as appropriate • To ensure work is approved and signed off in line with set processes and procedures. • To participate in annual condition and safety reviews of the site as required • To proactively ensure the site is kept tidy internally and externally with all areas maintained with safe access and controlled access to areas of risk. • Provide periodic reports from the FM system (Every) to the Premises Manager and Director of Estates and Facilities, highlighting performance against service levels (SLAs) and key performance indicators (KPIs) Site Security and Management • To participate on a rota basis in day-to- day security requirements including arming and disarming the intruder alarms, locking all doors and windows at the end of the school day, as required. • To act as a key holder and be available as necessary in connection with emergencies arising from the school’s intruder alarm system. This duty is shared by all premises staff. • Support the maintenance of the school’s CCTV equipment and software always ensuring effective operation. • To provide general assistance including porterage, moving furniture and dealing with deliveries ensuring that the front entrance of school is always clear and welcoming. • To escort contractors/visitors, when required. • To participate in and assist with the school’s fire drills. • To assist with any emergencies that may occur outside normal working hours of the post. Events and Lettings • To support the planning and running of key school events, such as Testing Days, Open Evenings.
Job Title
Assistant Premises Manager
Reporting to Responsible to
Premises Manager
Premises Assistants, Site Guardians 22% (Local Government Pension Scheme - www.lgpsmember.org) Generous annual leave allowance Off-peak membership to David Lloyd Cheam Access to EAP scheme Cycle to work scheme Eye test Vouchers Free onsite parking at schools where possible
Employer Pension
Other Benefits
Working Location
Wallington High School for Girls (travel to other schools within the Trust as required)
1. Purpose of the Post • To provide support and deputise for the Premises Manager in all aspects of the general management of the premises at Wallington High School for Girls, ensuring a high quality, compliant and safe environment for learning, teaching and other extracurricular activities. • Take responsibility for coordinating compliance, maintaining records, establishing and documenting systems and processes and supporting the transition of records, monitoring and reporting compliance data to our compliance system, Every. • Responsibility for leading in coordinating, prioritising and responding to reactive and planned preventative maintenance (PPMs), via the facilities management (FM) system (Every), directing the day-to- day activities, including maintenance and porterage, to the premises team and site guardians, ensuring duties are undertaken in accordance with risk assessments and safe systems of work. The Assistant Premises Manager will ensure the effective use of Every, providing periodic reports to the Premises Manager to support reporting to the Director of Estates and Facilities. • To undertake a broad range of facilities
and premises management activities, including coordination of small projects, undertaking routine maintenance where appropriate, support monitoring of the outsourced cleaning contract standards, site security, porterage and organisation and management of contractors on site. 2. Core Features of the Role The following activities are intrinsic to the role and cannot be eliminated. • Working at height • Working in confined spaces • Use of equipment • Porterage of various furniture and equipment 3. Key Responsibilities Premises Management and Maintenance • Support the Premises Manager in all aspects of general premises management, ensuring the facilities are safe and compliant, ensuring PPMs, inspections and remedial works are undertaken as required and in a timely manner. This extends to providing support for the management of the outsource cleaning contract, ensuring service levels are met and safety standards maintained. • Support the Premises Manager in
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