Sumner College Practical Nursing Program Systematic Program Evaluation Plan 2023-2025
SPE 2023
The Sumner College Practical Nursing Program has an ongoing systematic evaluation to confirm that the nursing program is in regulatory compliance with all requirements; meets the needs of students; and supports the program mission. This plan encompasses organization and administration, nursing faculty, curriculum, students, records, facilities and services, and the evaluation process. The systematic program evaluation is aligned with Oregon Administrative Rules for nursing programs [OAR 851-021]
All Rights Reserved. All material appearing on the Sumner College Systematic Plan of Evaluation (SPE) and all documents addressed in the SPE (“content”) is protected by copyright under U.S. Copyright laws and is the property of Sumner College or the party credited as the provider of the content. You may not copy, reproduce, distribute, publish, display, perform, modify, create derivative works, transmit, or in any way exploit any such content, nor may you distribute any part of this content over any network, including a local area network, sell or offer it for sale, or use such content to construct any kind of database. Copying or storing any content except as provided above is expressly prohibited without prior written permission of the college or the copyright holder identified in the individual content’s copyright notice. For permission to use the content in any manner referenced above, please contact our Compliance Department.
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Sumner College, a private nursing school in Portland, has a long-standing commitment to providing high standards of nursing education since its inception in 2009. Over the past 14 years, more than 130 cohorts of students have placed their trust in Sumner College to pursue their dream of becoming licensed practical nurses (LPN). Our dedication to student success is evident through our exceptional retention rates. Since 2010, our annual program retention rates have consistently exceeded 92%. In the 2021 reporting year, our Practical Nursing program achieved an outstanding 97% retention rate. This remarkable statistic underscores our unwavering support for our students and our commitment to guiding them through a successful educational journey. At Sumner College, we prioritize creating a nurturing and supportive environment for our students. We understand that pursuing a nursing degree can be challenging, both academically and personally. Therefore, we provide comprehensive resources, dedicated faculty, and a robust support system to ensure our students thrive. Our retention rates reflect the effectiveness of our student support services, career assistance programs, and individualized attention given to each student. By cultivating an inclusive and empowering learning environment, we foster the growth and success of our nursing students. We are also pleased to report low loan default rates, indicating the responsible loan management and successful transition of our graduates into the workforce. In 2018, our three-year loan default rate was 5.6%, demonstrating the financial stability of our graduates. Furthermore, for the most recent reporting year, our loan default rate decreased significantly to 1.8%, further exemplifying the strong financial outcomes our students achieve. In the 2022 reporting year, Sumner College demonstrated its significant contribution to addressing the nursing shortage in the state of Oregon. Among the candidates who sat for the NCLEX-PN exam on their first attempt, an impressive 47% were Sumner College graduates. This statistic highlights the quality of education and preparation our nursing program provides, as well as the competence and readiness of our graduates to enter the nursing profession. Considering that nearly 50% of the state's applicants were Sumner College graduates, our institution is playing a vital role in serving the community and bridging the gap in the nursing workforce. By producing a substantial number of qualified and successful candidates for the NCLEX exam, we are actively addressing the healthcare needs of Oregon and contributing to the overall well-being of the community. In addition to these contributions, Sumner College stepped up to assist during challenging times. We completed a teach-out program for a nursing school that closed in 2020 due to the impact of the pandemic. By offering a smooth transition for students affected by the closure, with SPE 2023 PN Program
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the assistance of the nursing board and the Office of Degree Authorization, we ensured that their educational journey was not interrupted and they could continue their studies without unnecessary setbacks.
Additionally, when the main campus of Concordia closed in Portland, Sumner College provided in-house $5,000 academic grants to Concordia nursing students who were displaced. This gesture exemplifies our commitment to supporting students, even beyond our own institution, and helping them overcome unexpected challenges that may arise during their educational journey. In 2022, Sumner College demonstrated its commitment to supporting students and awarded over $80,000 in scholarships, recognizing the importance of providing financial assistance to deserving students and helping them pursue their educational goals. These scholarships play a vital role in ensuring access to quality education and opening doors of opportunity for a diverse range of students. Our focus on serving a diverse population reflects our belief in equal opportunity and inclusivity. We understand that individuals from various backgrounds bring unique perspectives and enrich the learning environment. At Sumner College, students from diverse communities and cultures come together with the shared goal of pursuing a rewarding career in nursing. We are proud of our efforts to provide financial support, facilitate educational transitions, and create an inclusive learning environment for all students. As we continue to serve the community, we remain dedicated to nurturing a diverse student body and helping individuals achieve their professional goals. Sumner College currently leases 30,000 square feet of space located at 8338 NE Alderwood Rd, including the recent addition of 9,000 square feet of space within our campus. This space is currently undergoing renovations and is nearing completion. Once finished, it will house a new skills lab and prep area, a simulation lab (to be completed in the fall of 2023), an open lab, and administrative offices for our staff.
Sumner College has been dedicated to the local community, the state of Oregon, and the northwest for almost 50 years. In 2022, the college received approval for their bachelor of science in nursing program, to further address the commitment to the nursing shortage in the community.
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Mission Statement: Sumner College is dedicated to providing quality education and instruction to all students, empowering them with the knowledge, skills, and abilities necessary to excel in their chosen field. We are committed to fostering intellectual growth and development within a safe and secure learning environment.
Goals and Objectives:
Core Values and Culture: We aim to cultivate a culture where our core values are evident in the activities and interactions of all administrators, faculty, staff, and students. By upholding our core values, we create a supportive and inclusive community that fosters growth and success. Continuous Academic Improvement: Regular reviews of student learning outcomes will drive continuous academic improvement. By assessing and analyzing these outcomes, we can identify areas for enhancement and implement appropriate measures to continually enhance the quality of education. Facilitating Educational Success: We strive to identify and implement collaborative and targeted activities that support students in successfully achieving their educational objectives. By providing the necessary resources, support services, and guidance, we empower students to thrive academically and professionally. Career Placement Assistance: We are committed to assisting graduates in securing entry-level full-time employment in their field of study. By fostering connections with industry partners and providing career placement services, we help our graduates transition seamlessly into the workforce.
Exceptional Faculty:
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We hire qualified faculty who possess exceptional knowledge and skills. By ensuring a high standard of expertise among our instructors, we provide students with quality instruction, mentorship, and guidance.
Community Engagement: We actively partner with local facilities and organizations to offer off-campus educational experiences. These experiences enable students to gain real-world exposure, contribute to the community, and become respected professionals in their respective fields. Supportive Classroom Environment: We create a classroom environment that supports students' professional and social development. Through interactive learning, engaging teaching methods, and a nurturing atmosphere, we foster a sense of belonging and encourage students' personal growth. Ethical Standards: We support our staff and faculty by adhering to high ethical standards. We value a multiple perspective approach, respecting diverse viewpoints and fostering an inclusive and respectful community.
By striving to achieve these goals and objectives, Sumner College aims to fulfill its mission of providing quality education, supporting student success, and making a positive impact on the community we serve.
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Table of Contents
Self-Study Narrative
Section 1: Standards for Approval: NCLEX Standards: 851-021-0018
Section 2: Standards for Approval: Organization and Administration: 851-021-0040
Section 3: Standards for Approval: Nursing Faculty: 851-021-0045
Section 4: Standards for Approval: Curriculum: 851-021-0050
Section 5: Standards for Approval: Students: 851-021-0055
Section 6: Standards for Approval: Records: 851-021-0060
Section 7: Standards for Approval: Facility and Resources: 851-021-0065
Section 8: Standards for Approval: Evaluation: 851-021-0070
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Section 1: Standards for Approval: NCLEX Standards: 851-021-0018 (1) (2) (3)
(1) For reporting and tracking purposes, all NCLEX® pass rates are rounded up or down to the nearest percentage. (2) A program must maintain the following: (a) A minimum of 75% first-time pass rate or higher for the most recent 12-month period; or, (b) A 90% total pass rate or higher of all test-takers that includes first-attempt and repeaters for the most recent 12 months. Assessment Expected Level of Achievement Frequency of Assessment Assessment Method
(1) For reporting and tracking purposes, all NCLEX® pass rates are rounded up or down to the nearest percentage.
Quarterly and annually
NCLEX pass rates provided by the OSBN are reviewed on a quarterly and annually (consecutive 12-month period) to assure standard is being met. NCLEX pass rates are shared with faculty, reported to the accrediting body, and reviewed at the annual Advisory Board meetings.
(2) A program must maintain the following:
A minimum of 75% first-time pass rate or higher for the most recent 12-month period; or, (b) A 90% total pass rate or higher of all test-takers that includes first-attempt and repeaters for the most recent 12 months.
Outcomes and Committee Meetings
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The college met the 75% benchmark for the 2022 year.
(3) In the event a program fails to maintain the NCLEX® standards above, a program must provide the Board a written plan, to evaluate, improve, and monitor graduate performance on the licensing examination as directed by the Board representative. The college took proactive steps to address the issue of falling below the required benchmarks for first attempt NCLEX pass rates. The college's decision to update their curriculum and submit an NCLEX improvement plan demonstrates their commitment to ensuring student success and meeting the standards set by the Oregon State Board of Nursing (OSBN). By revising and updating NCLEX prep courses, the college aimed to better support students in their preparation for the NCLEX exam, with the ultimate goal of enabling them to pass the exam on their first attempt. The continuous efforts
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made since the change in the course delivery of NCLEX courses have yielded positive results, as evidenced by achieving the highest one-year pass rate in 2022 when compared to the past four years. This accomplishment reflects the effectiveness of the college's curriculum updates and their focus on preparing students for the rigors of the NCLEX examination. It's encouraging to know that the college was removed from the requirement of submitting an improvement plan by the OSBN. This recognition highlights the progress made and the college's success in improving NCLEX pass rates. However, it is important to maintain vigilance and continue monitoring pass rates and results from the Next Generation NCLEX (NGN). The NGN is a new version of the NCLEX exam designed to assess the clinical judgment skills of nursing candidates. It incorporates unique item types that evaluate candidates' critical thinking abilities in providing client care. By
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monitoring pass rates and results from the NGN, the college can ensure that their curriculum remains aligned with the evolving demands of the NCLEX examination and that students are well-prepared to demonstrate clinical judgment in their nursing practice. Continued monitoring of pass rates and NGN results showcases the college's commitment to ongoing improvement and ensuring that their graduates are prepared for success in their nursing careers. By leveraging the insights gained from this monitoring, the college can make informed adjustments to their curriculum, teaching methodologies, and support systems, further enhancing the overall quality of nursing education. In summary, the college's proactive approach in updating the curriculum, achieving improved pass rates, and
continued monitoring of the NGN demonstrates their dedication to
providing high-quality nursing education and supporting student success in passing
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the NCLEX exam and becoming competent nurses.
Plan
Documents
Electronic Document/ Location
Paper Document/ Location
Last updated
Who Responsible Frequency
NCLEX reports provided by the OSBN Letter from OSBN regarding NCLEX improvement plan
Administrative Drive
7/1/2023
Nursing program Admin Assistant/ Nurse Administrator
Quarterly (typically 3 rd week following conclusion of the preceding quarter)
Administrative Drive
2021
Nurse Administrator
When required
Implementation and Evaluation
Results of Data: Collection and Analysis Actual Level(s) of Achievement
Reviewed
Action for Program Development, Maintenance, or Revision
The college met NCLEX pass rate standard for 2022 and first quarter of 2023.
The college reviewed these outcomes at the 2022 and 2023 Advisory Board meeting. The Department Chair reviews these pass rates at faculty meetings.
The Department Chair will ensure compliance in meeting this pass rate standard. The NCLEX pass rates provided by the OSBN are maintained on the T drive.
The NCLEX Pass Rates for the PN program improved over the past 3 years by 11%. Credit to the faculty for all of their work evaluating curriculum, pass rates, incorporating NCLEX test style questions
The college was removed from submitting a required PN Improvement plan for 2022
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into the core nursing courses, starting with Term 1 NUR 101 Nursing Fundamentals, continuing throughout all Fundamentals courses. Data was collected and median scores were determined based on practice and proctored tests obtained from ATI/NCL courses. The faculty teaching the NCL courses review quarterly pass rates, and information is shared with the faculty.
calendar year to the OSBN, but will continue the same process of evaluating first attempt and multiple attempts quarterly.
PN NCLEX Pass rates 2nd quarter 2023: 39/42; 92.86%
The pass rate for the most recent quarter is the highest pass rate the college has ever recorded for a single quarter since 2010. Credit to the changes that the OSBN approved and faculty developed for the NCL courses.
PN NCLEX Pass Rates: 1 st quarter 2023: 29/36; 80.56%
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PN NCLEX Pass Rates: 12-month period: 7/1/22-6/30/23: 132/158: 83.01%
This 12 month period of 83.01% is an 18% improvement in the pass rates over the past 4 years.
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Section 2: Standards for Approval: Organization and Administration: 851-021-0040 (1)
(1) (a)
The educational institution offering nurse education programs must: Maintain all required approvals through the State of Oregon.
(b) Be accredited by a regional association or national agency recognized by the United States Department of Education. Include name of accrediting agency, date of last survey visit by that agency, and date college is due for reaccreditation. Assessment Expected Level of Achievement Frequency of Assessment Assessment Method
The College is approved as a degree granting institution of higher education in Oregon and meets all standards set forth by the Higher Education Coordinating Commission (ODA/HECC) The college is accredited by the Accrediting Bureau of Health Education Schools (ABHES), a national agency
Current approval for all programs authorized under the Higher Education Coordinating Commission (HECC-ODA) is through March of 2025.
The President, the Compliance Officer, and the Director of Operations are responsible for the Renewal applications for the ODA and ABHES, and assessment. The Nurse Administrator, in collaboration with the Director of Education, the faculty, the Director of Operations, The Nursing Admin Assistant, the President, and the Compliance Officer, are responsible for the assessment and renewal application(s) for the OSBN.
Current grant of accreditation with ABHES is through February of 2026.
recognized by the United States Department of Education (DoE)
Plan
Documents
Electronic Document/ Location
Paper Document/ Location
Last updated
Who Responsible Frequency
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ODA current grant of approval
Administrative Drive
2022
President/Director of Operations/Nurse Administrator/ Director of Financial Aid (DoE)/ Compliance Officer
State: Every 2 years National: as grant expires; current 6 years
OSBN current approval (PN and RN)
2015 2021 - 2029
ABHES current grant of approval
2019
Implementation and Evaluation
Results of Data: Collection and Analysis Actual Level(s) of Achievement
Reviewed
Action for Program Development, Maintenance, Renewal, or Revision
The President and/or the Director of Operations will ensure compliance with all regulations
The Practical Nursing program at Sumner College is approved by the Oregon State Board of Nursing (OSBN). The current approval is granted through October of 2023. The college received approval from the OSBN for their NCLEX pass rate remediation plan in June of 2021. Sumner College is authorized by the Higher Education Coordinating Commission (HECC-ODA) to confer
HECC/ODA – Annual review
ABHES Renewal Confirmation
The college will ensure all standards are met and review bi-annually.
OSBN Renewal
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degrees and diplomas. HECC conducted their most recent visit in 2022, and on December 21, 2022 the college was awarded a new authorization through March 31, 2025. Sumner College is accredited by the Accrediting Bureau of Health Education Schools (ABHES), a national agency recognized by the United States Department of Education. ABHES conducted their most recent site visit in August of 2019. In 2019 the council awarded a new renewal grant of accreditation through December 21, 2026. OSBN: Practical Nursing program: 10/2023 Registered Nursing program: 2029
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Section 2: Standards for Approval: Organization and Administration: 851-021-0040 (2)
(2) There must be evidence of adequate human, physical space, technologic, and fiscal resources for the development, implementation, stability, and continuation of the program, including required prerequisite and support courses. Assessment Expected Level of Achievement Frequency of Assessment Assessment Method
At our college, we recognize the crucial importance of ensuring adequate resources for the development, implementation, stability, and continuation of our nursing programs. We are committed to maintaining an environment that fosters learning and provides the necessary tools and facilities for our students to succeed. In 2022 (renovations to be completed by fall of 2023) the college leased an additional 9,000 SF and renovated additional space to include a new sim lab, skills lab, prep room, and new mid-high- fidelity manikin. The college now leases a total of 30,000 SF of space at the Portland campus. The college purchased two manikins in 2021 for the new simulation lab.
Every term for scheduling, and annually based on budgeted expenses, student population, and update of equipment.
The college reviews the resources available for students regarding physical space (SF and layout), online and technological resources, simulation and skills labs, classroom space conducive to learning, adequate study space, and open labs that support student success. The college reviews student surveys to identify possible additional needs based on student feedback. The college reviews faculty meeting minutes/curriculum outcomes committee meeting minutes, and Advisory Board meeting minutes to determine if student resources/equipment/physical, and technologic needs are being met.
Capital expenses annually; supplies quarterly, equipment bi-annually.
IT; Annually or if a new program is launched.
(Please note: In 2020 due to the pandemic, additional resources were assessed by the faculty and staff)
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IT Support: annual assessment. The college determined in 2022 that the PT IT support position should be a FT position. This change was made to the budget for 2023, and this position became FT in 2023. This decision was made based on student and faculty and staff feedback.
College expenditures for 2022 included new staff computers for 14 FT employees.
Human Resources: We understand that qualified faculty and staff are essential to the success of our nursing programs. Our college maintains a dedicated team of experienced and highly qualified nursing faculty members who possess the necessary expertise and credentials to deliver quality education. These faculty members are committed to the development and implementation of the nursing programs and provide support to students throughout their educational journey. Additionally, the college has sufficient administrative and technological staff to support the program. Physical Space: Our college is equipped with the physical facilities designed to create a conducive learning environment for nursing students. Classrooms are equipped with tables, chairs, computers and large screen TV’s, podiums, dry erase boards, and
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Wi-Fi connectivity to facilitate interactive and engaging teaching sessions. The college has 3 large dedicated skills labs, 1 small dedicated skills lab, and 2 simulation labs that mimic real healthcare settings. The labs are complete with beds, bedside tables, equipment, manikins, and supplies conducive to a rich learning experience.
Technological Resources
We recognize the importance of incorporating technology into nursing education. To support our nursing students, each student is issued a laptop computer, ensuring that they have access to all the necessary resources for their studies. The laptop issued to the student is not a loaner computer, it is their computer to keep after graduating from the program. This ensures the student can continue to have access to eBooks and other learning resources upon graduating from the program.
The college provides online learning resources, including virtual libraries,
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databases, and electronic journals, to supplement classroom instruction. We also offer IT support services to assist students in navigating technological challenges and to ensure their success in utilizing digital platforms for learning. The college added one additional PT IT support specialist to the IT department in 2022, and in 2023 this position became a FT position to provide more support for this department. The same employee who was working in the capacity of PT is the FT employee. Fiscal Resources Sustaining and enhancing our nursing programs requires adequate fiscal resources. Our college is committed to allocating the necessary financial support to maintain the quality and continuity of our nursing programs. We allocate funds for faculty development, curriculum enhancement, technology infrastructure, and the procurement of essential equipment and supplies. Through prudent fiscal management, we ensure the availability of resources needed for the
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growth and sustainability of our nursing programs.
In conclusion, our college places a strong emphasis on providing the evidence of adequate human, physical space, technological, and fiscal resources necessary for the development, implementation, stability, and continuation of our nursing programs. We believe that these resources contribute to the overall success and achievements of our nursing students. Our commitment to maintaining and improving these resources remains steadfast as we strive to deliver an exceptional nursing education that prepares our students for a rewarding career in nursing.
Plan
Documents
Electronic Document/ Location
Paper Document/ Location
Last updated
Who Responsible Frequency
Annual Budget: T-drive Floorplan: Canvas, T-drive
Annual budget, supplyand equipment list,
Floorplan: Mounted on the wall in the following locations:
6/1/23
Annual review by Controller, Nurse Administrator, college President,
Quarterly Bi-annual (E&S) Annually(OB)
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Equipment or Supply List: T-drive
building space plan, floorplan
1. Student Library 2. Student Lounge 3. Student
Director of Operations, Nursing Admin Assistant, IT administrator
BreakRoom
4. Lab
Assistant Lobby 5. Front Lobby 6. Registrar Lobby 7. Hallway to Classroom 108 8. Admissions lobby 9. Financial Aidarea
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Section 2: Standards for Approval: Organization and Administration: 851-021-0040 (3)
(3) The Nurse Administrator must have institutional authority, control, and administrative responsibility for the program, including: (a) Leadership within the faculty for the development, implementation, and evaluation of the program, including curriculum and instructional delivery; (b) Creation and maintenance of a safe environment conducive to teaching and learning, including coordination and support of faculty assignments; (c) Liaison with executive administrators and administrative and student service units of the institution; (d) Participation in institutional policy and program decisions that affect teaching and learning within the nursing program, prerequisite, or support courses
(e) Participation in preparation of the budget; (f) Administration of the approved budget;
(g) Facilitation of faculty member orientation and professional development; (h) Participation in faculty member performance reviews and policies;
(i) Recommendation for faculty member appointment, promotion, tenure and retention; and, (j) Liaison with the Board related to the program's continuing compliance with OAR 851-021.
Assessment
Expected Level of Achievement
Frequency of Assessment
Assessment Method
The Nurse Administrator has the institutional authority and administrative responsibility
Annually or as needed
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for development and administration of the nursing program.
The Nurse Administrator reviews the curriculum for development of new curriculum, collaboration with faculty, implementation of new and updated curriculum, and evaluates the curriculum through test scores, students meeting learning outcomes, and through the level of competency determined with integration of NCL NCLEX Preparation courses. The Nurse Administrator evaluates instructional delivery by direct classroom observation of each faculty member annually and as needed. Nurse Administrator analyzes the results of the student evaluations via Survey Monkey regarding student satisfaction and instructional delivery. Reviews NCLEX reports and placement data with Management, Outcomes Committee, Director of Education, Faculty and the President. The Nurse Administrator currently conducts evaluations of the nursing faculty members during their first full
The Nurse Administrator carries the administrative responsibility and decision-making authority to effectively plan, organize, lead or implement, control, and evaluate the excellence of the mission and philosophy of college and program, through long-range planning of goals and faculty governance. The Nurse Administrator has authority and responsibility for the development and administration of the program and adequate time and resources to fulfill the role responsibility. The Administrative Assistant to the Nurse Administrator aids (administrative tasks) in carrying out institutional authority and administrative responsibility. (a) Leadership within the faculty for the development, implementation, and evaluation of the program, including curriculum and instructional delivery;
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The Nursing Program Director is responsible for the practical nursing program which includes the development, implementation, and evaluation of curriculum. In addition, this role includes evaluation of instructional delivery based on direct observation and the results of student evaluations that are completed through Survey Monkey. (b) Creation and maintenance of a safe environment conducive to teaching and learning, including coordination and support of faculty assignments; The Department Chair of Nursing is responsible for creating and maintaining an environment conducive to student learning. Schedules for teaching assignments are worked on 4-5 weeks prior to the start of any new term. Support for faculty assignments is provided not only by the Department Chair of Nursing. Upon assignment of each Nurse faculty member, the schedule is reviewed by the Director of Education and the Director of Registration to assure standards put forth by the ODA, ABHES and OSBN are met.
(FTE) term of teaching, and annually - with recommendations for improvement. New hire evaluations occur when the instructor has taught the equivalent of a full term (excluding training/onboarding/orientation). This time frame based on the schedule, course load, hours, courses taught and length of course(s). The Nurse Administrator ensures communication between The Director of Clinical placement and the assigned practicum instructor. Administrator exists to ensure a positive experience in both term clinical placement and preceptorship placement. Meeting minutes, Board meetings, annual reviews, and visits to current clinical and future clinical partners are reviewed for evidence of participation in institutional policy. Discuss with faculty if nursing education allocations are sufficient to achieve program outcomes.
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(c) Liaison with executive administrators and administrative and student service units of the institution; As the liaison with executive administrators, the Department Chair of Nursing actively engages in regular discussions to represent the nursing programs and advocate for their needs and interests. The Department Chairs provide updates on the status and performance of our nursing programs, highlighting achievements, challenges, and opportunities for improvement to the college that I share with the college President, faculty, and staff. By fostering a strong relationship with executive administrators, it ensures that they are aware of the contributions and value of our nursing programs to the local community and the state of Oregon. The Department Chairs is the liaison with administrative and student service units by working closely with departments such as admissions, financial aid, registrar's office, and academic affairs. The Chair collaborates with these units to streamline processes related to nursing program admissions, student enrollment, scheduling, and
Review of job placement and advancement paperwork shows evidence of the Nurse Administrators recommendation for faculty appointment, promotion, and retention. Nurse Administrator attends OSBN board meetings when applicable to keep up to date on regulations. The Nurse Administrator attends annual Deans and Directors meetings hosted by theOSBN.
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academic support services. By maintaining open lines of communication, the Department Chair is able to address any administrative issues or concerns that may impact the nursing students or programs. Additionally, they work collaboratively with these units to ensure that the nursing program is compliant with institutional policies and procedures. The Department Chair is the liaison with Executive management and participates in the budget for the nursing program. The Department Chair is responsible for assuring all equipment and supply needs are met for successful delivery of the nursing programs. (d) Participation in institutional policy and program decisions that affect teaching and learning within the nursing program, prerequisite, or support courses; Institutional Policy decisions are governed by the accrediting body (ABHES), by the Office of Degree Authorization and (HECC-ODA) the Oregon State Board of Nursing (OSBN). Within these limits, the college has developed policies and procedures in which all programs must abide.
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Policies specific to the practical nursing program were developed in 2008 when the program launched, and has been modified, or updated as needed to meet the needs of the clinical sites, courses, students, and faculty.
(e) Participation in preparation of the budget;
The Department Chair and the nursing faculty establish what equipment and supplies are needed for the program and to meet the student’s needs. These needs are determined by what resources are needed to deliver effective learning in both the didactic and lab settings
(f) Administration of the approved budget; Administration of the budget;
Administration determined by the program needs, and is developed annually to meet the financial needs in 4 quarterly terms. The Department Chair of nursing works directly with the College President to determine the
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equipment and supplies that are required to assure student success in the program.
The Department Chair and the faculty do determine what teaching resources, equipment, and supplies are needed and this is submitted to the Lab Assistant and the Senior Nursing Admin Assistant who then prepares the purchase orders. Budgeted items added outside the annual preparation period are added based on student surveys, faculty requests, repair or purchase of new equipment to replace existing, or the addition of new equipment based on improvements or changes in equipment.
Plan
Documents
Electronic Document/Location Administrative Drive
Paper Document/ Location
Last updated
Who Responsible Frequency
Meeting Minutes
2023
Nurse Administrator and Nurse Admin Assistant (prep and delivery)
Annually
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Faculty Performance Administrative Drive
2023
Nurse Administrator and Human Resources
Annually
Faculty Appointment forms Nurse Administrator job description
Administrative Drive
Reviewed 2022 Human Resources Annually
2022
As required by authorizing bodies
Implementation and Evaluation
Results of Data: Collection and Analysis Actual Level(s) of Achievement (a) The Nurse Administrator and/or faculty members with guidance from the Nurse Administrator, develop, implement, and evaluate curriculum. In addition, the Nurse Administrator evaluates instructional delivery based on direct observation and the results of the student evaluation tool, Survey Monkey (b) The Practical Nursing Nurse Administrator is responsible for creating and maintaining an environment conducive to student learning. Schedules for teaching assignments are worked on weeks prior to the start of the new term.
Reviewed
Action for Program Development, Maintenance, or Revision Continue to follow the current process for evaluation and assessment.
Annually or as needed by Nurse Administrator, faculty and advisory board
Prior to each term, the Nurse Administrator and the Support lab assistant and faculty evaluates the nursing lab equipment and supplies for each lab and determines what items and/or supplies need to be ordered for the following term. This includes maintenance and repair of the
Support for faculty assignments is provided not only by the Nurse
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Administrator but also by the Director of Education (non-nursing courses)
equipment, disposable supplies, and safety.
(c) The Nurse Administrator works closely with Career Services and the Director of Education to ensure a positive experience in both the term clinical placement and the practicum placement during the student’s final term. The Nurse Administrator collaborates with the Director of Clinical Placement to assist in securing new practicum sites in clinics both in Oregon and Washington which have provided new and challenging experiences for students. (d) Institutional Policy decisions are governed by the accrediting body (ABHES), by the Office of Degree Authorization, by the DoE and the OSBN. Within these limits, the college has developed policies and procedures in which all programs must abide. Policies specific to the practical nursing program
were developed in 2008 when the program launched, and modified as
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needed to meet the needs of the clinical sites, courses, students, and faculty.
(e) It is the role of the Nurse Administrator and appointed experienced faculty to participate in the development of new faculty members either through direct team teaching and/or as a mentor both in the clinical and didactic setting. The Nurse Administrator has the final decision in the hiring process. (f) It is the responsibility of the Nurse Administrator or Assistant Nurse Administrator to conduct a performance review, if needed, at 30 days after initial hire, annually, and any other points in which the Nurse Administrator feels an evaluation is necessary. (g) Following a performance review, and at the request of the Nurse Administrator, the college will review recommendations for individual promotions, salary increases and/or departmental changes.
Potential Nurse Educators meet with the Nurse Administrator and President (when applicable) during the interview process. Applicants are then requested to observe classes, labs or clinical classes.
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This step is completed to give the applicant the opportunity to determine if the position is a good fit for both the college and the applicant. Many nurse educators and non-nurse faculty do not have teaching experience, or minimal teaching experience. This step assures the new hire understands the position, the environment, and the expectations. Faculty is engaged in this process. The Nurse Administrator makes the final hiring decision.
(h) The Nurse Administrator Provides for evaluation of faculty members within the framework of the educational institution
(i) Following a performance review, and at the request of the Nurse Administrator, the college will review recommendations for individual promotions, salary increases and/or departmental changes. (j) The Nurse Administrator acts as the liaison to the OSBN and is the point of contact for compliance matters.
Per policy, performance reviews are conducted
Consistent with College Policy.
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Section 2: Standards for Approval: Organization and Administration: 851-021-0040 (4)
(4) There must be a description or organizational chart available to faculty and staff that clearly illustrates communication and decision-making processes within the nursing program, and accountability and communication across the educational institution. Assessment Expected Level of Achievement Frequency of Assessment Assessment Method
This policy establishes the requirement for a clear description or organizational chart that illustrates the communication and decision-making processes within the nursing program. It also highlights the importance of accountability and effective communication between the nursing program and the controlling body at the college level.
The organizational chart will be reviewed annually or as deemed necessary to ensure its continued relevance and effectiveness in evaluating and adjusting the organizational structure to support student success.
This policy outlines the college's commitment to annually evaluating its organizational structure and making necessary adjustments or additions to effectively support students' success. The policy ensures that the college remains responsive to the evolving needs of students and provides appropriate staffing and positions to meet those needs.
Policy:
Policy:
Organizational Chart: 1.1 The nursing program will maintain an organizational chart that clearly depicts the structure and hierarchy of positions within the program. 1.2 The organizational chart will include key roles and positions within the nursing program, their reporting lines, and the
Annual Evaluation: 1.1 The college will conduct an annual evaluation of its organizational structure to assess its effectiveness in supporting student success. 1.2 The evaluation process will include a thorough review of student needs,
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flow of communication and decision-making processes.
academic programs, support services, and any emerging trends or challenges.
1.3 The nursing program's organizational chart will be an integral part of the college-wide organizational chart. Communication Processes: 2.1 The nursing program will establish clear channels of communication among faculty, staff, students, and administrators within the program. 2.2 Effective communication mechanisms, such as regular meetings, email updates, and shared platforms, will be established to ensure timely and relevant information sharing. 2.3 Communication processes will support open dialogue, collaboration, and the exchange of ideas and feedback to enhance the overall functioning of the nursing program. Decision-Making Processes: 3.1 The nursing program will define and implement transparent decision-making
Needs Assessment: 2.1 The college will conduct a comprehensive needs assessment to identify areas where additional positions or adjustments to the organizational structure may be required. 2.2 The needs assessment will involve gathering input from various stakeholders, including faculty and staff. Position Creation or Adjustment: 3.1 Based on the findings of the needs assessment, the college will determine whether new positions need to be created or existing positions need to be adjusted to meet the identified needs. 3.2 The creation or adjustment of positions will be guided by the goal of enhancing student support, academic excellence, and overall student success.
3.3 The college administration, in consultation with relevant stakeholders,
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processes that involve relevant stakeholders.
will develop position descriptions and qualifications for new positions or revised positions.
3.2 Decision-making processes take in account input from faculty, staff, students, and other key stakeholders as appropriate. 3.3 The nursing program will strive to make informed decisions that align with the program's mission, goals, and the best interests of students and the college. Accountability and Reporting: 4.1 The nursing program will establish mechanisms for accountability, ensuring that roles, responsibilities, and performance expectations are clearly defined for faculty and staff members. 4.2 Regular performance evaluations, feedback sessions, and professional development opportunities will be provided to foster accountability and continuous improvement within the nursing program.
Instructor and student evaluations for courses taught in the program.
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4.3 The nursing program will maintain effective communication with the controlling body at the college level, providing regular updates, reports, and data on program outcomes, compliance with regulatory requirements, and any other relevant information.
The President attends the Advisory Board meetings, and faculty meetings when appropriate.
Review and Updates: 5.1 The organizational chart, communication processes, and
decision-making processes within the nursing program will be periodically reviewed to ensure their effectiveness and relevance. 5.2 Updates and modifications to the organizational chart, communication processes, and decision-making processes will be made as needed, with input from relevant stakeholders, to support the ongoing improvement of the nursing program. Faculty report to the Nurse Administrator. The Nurse Administrator reports to the President. The President reports to the board.
Organization chart is reviewed to assure all departments have clear channels of communication.
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Plan
Documents
Electronic Document/ Location
Paper Document/ Location
Last updated
Who Responsible Frequency
Organizational chart delineating lines of authority and decision making.
Administrative Drive
March2023
Board, President, Management
Annually and as needed
Implementation and Evaluation
Results of Data: Collection and Analysis Actual Level(s) of Achievement Sumner College maintains an organizational chart clearly illustrating communication and decision making. Processes within the nursing program delineating accountability and communication.
Reviewed
Action for Program Development, Maintenance, or Revision The Director of Operations updates the organizational chart annually or as needed
Ongoing
( as needed refers to changes in personnel or additional positions added)
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Section 1: Standards for Approval: Organization and Administration: 851-021-0040 (5)
(5) The Nurse Administrator must have sufficient time provided for carrying out administrative responsibilities. Instructional responsibilities and responsibilities for administration of other programs must be considered. Assessment Expected Level of Achievement Frequency of Assessment Assessment Method
The Department Chair allocates approximately 10% of her time to classroom teaching with the remaining 90% of her time being allocated to the administrative responsibilities of the nursing programs. Teaching load: The Nurse Administrator determines their own teaching schedule and communicates with the Director of Registration and Instructional Design. These administrative responsibilities include curriculum development, faculty supervision, budgeting, strategic planning, policy implementation, student support, and other duties as necessary.
Quarterly and annually (annually for planning purposes)
Nurse Administrator’s Job description outlines administrative responsibilities.
Academic term schedule displaying scheduled instructional responsibilities of Nurse Administrator
Plan
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Documents
Electronic Document/ Location
Paper Document/ Location
Last updated
Who Responsible Frequency
Nurse Administrator assigned teaching schedule Nurse Administrator job description
Administrative Drive
Each term 2023
Director of Registration, President, Nurse Administrator
Term and annually
Administrative Drive
Human Resources Annually
Implementation and Evaluation
Results of Data: Collection and Analysis Actual Level(s) of Achievement Nurse Administrator allocates approximately 10% of her time to classroom teaching with the remaining 90% of her time being allocated to the administrative responsibilities of the practical nursing program.
Reviewed
Action for Program Development, Maintenance, or Revision
Term by Term July 2023 term: 4 hours of teaching per week
Review teaching and workload quarterly.
Section 1: Standards for Approval: Organization and Administration: 851-021-0040 (6)
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