MANY ISLANDS PIPE LINES (CANADA) LIMITED EMERGENCY PROCEDURES MANUAL Response Team Duties
2.4.15 OSCP Scribe
OSCP Scribe
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Reports To:
On-site Commander
Potential Forms:
OSCP sign-in sheet, Incident diary, Incident Action Plan
Responsibility
Documenting all decisions and key activities of the operational periods at the OSCP Ensuring proper documentation of activities Maintaining the incident diary accurately and in real-time Maintaining the OSCP briefing minutes Supporting the On-site Commander (OSC) and staff with documentation Activation Duties
Completed By
Time Completed
Report to the OSC for a briefing upon arrival at the OSCP.
Support the establishment of the OSCP: Obtain all relevant position checklists, and other necessary resources.
Confirm communication method and limitations. Populate the ICS Position Assignment Sheet.
Take minutes at the initial OSCP briefing: Document all decisions and key activities. If ICC is not activated, assist with preparation of the IAP by completing the IAP form: Confirm approval with signature by the OSC. Distribute the IAP throughout the OSCP. Initiate Incident Diary:
Document key OSCP activities and decisions. Document incident events and milestones. On Going Duties
Sign in at the OSCP at the beginning of each shift.
Update ICS Position Assignment Sheet and post it. Advise OSCP staff of briefing times and participate in all briefings: Record OSCP Briefing minutes. Assist ICC Scribe in completing, updating, and maintaining a Situation Report based on the IAP. Take minutes at all briefings and meetings in the OSCP: Document all decisions and key activities. If ICC is not activated, document the update of the IAP: Confirm approval with signature by the OSCP. Distribute the IAP throughout the OSCP. Complete, update, and maintain the Incident Diary: Document incident events and milestones. Maintain OSCP situational awareness boards (both physical and virtual), including: Boards that display current and accurate ICS Charts Boards that display current and accurate information, priorities, and assignments Ensure proper documentation by OSCP staff of their decisions and activities: Ensure all documents have the correct dates, times, signatures, etc. Forward all OSCP documentation to the Planning Section for proper file storage: Ensure all site documents, forms, and/or notes are accurately completed and gathered, including the individual logs.
OSCP Scribe
January 2025
Section 2.4, Page 29
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