Projected Budget
Personnel:
$6,000
Travel:
$2,000
Equipment:
$3,000
Supplies and materials:
$4,000
Postage and Printing:
$1,000
Speakers’ Honoraria:
$1,000
Other:
$8,000
Total:
$25,000
• Personnel: Student research assistants, project interns, and graduate assistants supporting testing, analytics, and marketing. • Travel: Local and regional travel to community sport sites and partner organizations for pilot testing. • Equipment: Laptops, servers, and licensed AI software tools required for the prototype build. • Supplies and materials: Marketing, event logistics, community outreach materials, and pilot activation costs. • Postage and printing: Design and printing of promotional and educational materials for community engagement. • Speakers’ Honoraria: Guest experts in sport technology, event management, or AI applications for student workshops. • Other: Contracted software development services, cloud hosting, and long-term maintenance during the pilot phase. o Developer Contract (part-time) - Coding & backend development - $4,500 o Cloud Hosting & Database - AWS/Azure subscription - $1,500 o AI & API Licenses - AI scheduling / analytics integration - $700 o Domain + SSL - Professional domain & secure access - $150 o UX / Project Tools - Design, management, version control - $400 o Maintenance & Testing - Pilot upkeep, troubleshooting - $750 This detailed budget demonstrates efficient use of funds across technical development, student engagement, and community impact. The allocation ensures that the project can deliver a functional AI prototype, provide hands-on experiential learning for
Madison Trust 2026 Project Proposal
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