Dallas HR Association Management Association, Inc. shares the year in review with a recap of the Chapter's education and networking events, kudos to our board members and volunteers and overviews of products and services available to our members.
2026 Exhibitor & Sponsor Prospectus
About Us The HRSouthwest Conference is one of the largest national education and networking events for HR professionals and those who provide products and services to the HR industry. Proud to be the official Texas SHRM state conference, this annual event is important to keep pace with the rapidly changing needs of HR departments today. Table of Contents 02 Why should you exhibit? 03 About the Attendees 04 Types of Exhibiting Companies
Contact Us Florence Epelfeld Director of Business Development Florence@dallashr.org 469.283.6962
05 2025 Exhibitor List 07 Become an Exhibitor 08 Exhibitor Add Ons 11 Exhibitor Schedule 12 Titanium Sponsorships 14 Platinum Sponsorships 17 Gold Sponsorships 23 Silver Sponsorships
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@hrsouthwest #HRSWC
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Why Should You Exhibit? The exhibit hall has a great floor plan, dedicated Marketplace hours, and proven exhibit hall traffic drivers. Increase your company’s visibility and participate as an official sponsor. With sponsorships available to fit most budgets, you can build brand awareness and reach HR professionals who influence leadership and make critical decisions to benefit their organizations.
Generate Qualified, Intent-Driven Leads Engage with a highly targeted audience motivated to discover new products and services. Expect strong lead quality backed by conversations with professionals ready to take action. Showcase Your Solution and Strengthen Your Brand Position your company as a trusted resource by highlighting your expertise, innovations, and thought leadership. Build meaningful relationships with attendees seeking partners to support their strategic HR initiatives. Meet Your Event ROI Goals Benefit from a thoughtfully designed exhibit hall, built-in attendee traffic drivers, and multiple engagement touchpoints—all created to help you increase visibility, spark conversations, and meet prospects.
Will return to exhibit in 2026 90% of 2025 exhibitors
92% of 2025 exhibitors Were satisfied with the quality of leads collected
93% of 2025 exhibitors Met or exceeded event ROI goals
Percentages from 2025 Exhibitor Survey
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About The Attendees
Access a High Value HR Audience Connect with hundreds of HR professionals—including decision-makers, budget owners, and influencers—who are actively seeking tools, technologies, and services to solve today’s workplace challenges.
1,400 HR Practicitioners
Company Size by Number of Employees
Years of Industry experience
500 - 999
16 - 20 15%
11 - 15
14%
5,000+ 16%
16%
21+
1 - 5
101 - 499
1 - 100
26%
24%
32%
23%
6 - 10 21%
1,000 - 4,999
16%
98% of 2025 attendees Visited with exhibitors in the marketplace
75% of 2025 attendees Approve, recommend, or make final buying decisions
Information from 2025 Attendee Survey
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Types of Exhibiting Companies Participating companies represent a wide variety of HR solution and service providers Here are just a few examples of products and services that exhibit.
Professional Development Assessment, Assessment Tools Business Education Accounting & Marketing Certification, Certificate Programs Coaching, Mentoring Distance Learning Management/Executive Development Training Methods & Materials Universities, Colleges
Compensation & Benefits
Global HR
Health, Wellness & Safety Counseling Employee Assistance Programs Personal Fitness & Health Programs Drug/Alcohol Treatment & Testing Cultural Awareness Eligibility Verification Immigration & Visas Global Assignment Management Global Employment Law Global Relocation
Financial Services Food Service
Health Care Cost Containment Insurance Pensions & Retirement Benefits Retirement Planning Surveys Third Party Administrators Wage & Salary Administration Workers’ Compensation
Employee Relations
Talent Management Applicant Tracking Applications & Technology Background Investigations Contingent Staffing Employment Agencies Executive Search Firms Employee Testing Recruitment
Affirmative Action Arbitration Mediation + Dispute Resolution Communications Diversity Services Employee Engagement Labor & Employment Law Firms Labor Relations Performance Management, Appraisals
Health Promotion Wellness Benefits
HR Management & Services Business Continuity & Recovery Legal Services Management Consulting Organizational Planning Surveys/Results Recognition Awards, Incentives Relocation Services Travel Services
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2025 Exhibitors
A-1 Freeman North America AAA Texas ADP Advancial AE Perkins AFAS Alliance HCM Alterity Solutions, Inc. Andrews Wellness Solutions APS Payroll ASquared Promotions Associated Bank Beekeeper by LumApp Baker Tilly BambooHR Become More Group Bexa Bonusly Brinson Benefits Brown & Brown Buffer Insurance Careington International Challenger, Gray & Christmas Chicken N Pickle Claremont Lincoln University
CNet Technologies, LLC. Connect Bridge Core Personnel Staffing Services Cornerstone On Demand CornerStone Staffing Corporate Traditions CS3 Technology DallasHR Dave & Busters + Main Event Delta Dallas Staffing DRai Solutions Edge Information Mgmt. Evry Healthcare, Inc. ExponentHR Express Wages, Inc. Extensis HR Fidelity Health Financial Additions Finnita Fisher\SMB FutureSolve Genomic Life GEDWorks GroupOne Background Screening Guided Choice/3 Nickels
Higginbotham Insurance Agency HR Certification Institute (HRCI) HR Education Network (HREN) HUB International Identify Background Checks IDIQ IMA Corp Imagility Imperative Background Screening Inspire Financial IRI Consulting iSolved Talent Acquisition ITA Group Insperity
Justworks KP Staffing Leadership in a box
LegalFix Levanto Lockton Companies Lonestar Park @ Grand Prairie Luxor Staffing Main Event & Dave and Buster’s Marketscale Marsh McLennan Agency
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2025 Exhibitors
MASA Master of Science in HR MaxHealth DPC Milestones Company Motivosity Natl. Association Business Resources Nationwide Pet Insurance Nava Benefits NetChex NextStep Recruiting Non-Stop Administration & Insurance Services One Digital
Principal Financial Network Printed Threads ProLiant Quantum Connections Training Questco rapid! Rapid Hire Solutions Reddy, Neumann, Brown P.C. Reperio Health Rezilient Health Rezolut - Assured Imaging Robbins Recruiting Solutions, Inc Seaworld/Aquatica Shenanigans SHRM SimpliVerified LLC. Solvo Global Sona Wellness
Top Talent Learning Traliant Transcarent TRC Talent Solutions Trinet UKG UMB United Concordia Dental
UNT G. Brint Ryan College of Business Graduate Programs U.S. Bureau of Labor and Statistics USI Vantage Circle Villanova University Who’s Your HR? Windmill wellness Workday
Online Rewards Ortiz Law Firm Oxbridge Health Parita Paychex Paylocity Perch Peek
Strategic Education Inc. Tarleton State University TASC Telus Health Texas State University The Encompass Group Thuro
Perfect Feast Perform Yard Platypus Payroll Popup Smiles Prime Capital Financial
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Become an Exhibitor
10 x 10 Booth Space
What’s Included? Booth space with company sign, one table, two chairs, one wastebasket, standard carpet and draped "walls." Two booth staff Two networking breaks, two lunches and two evening events Two General Sessions Pre and post event promotion including but not limited to: Your company’s logo, bio and link in the website Exhibitor Directory. Recognition on signage, and in the mobile app. VIP Partner Lounge access Overnight perimeter security
Inline Corner $2,799 $2,899 $2,999 $3,099
Now - Aug. 31 Sep. 01 - Oct. 03
Note: Your booth space does NOT include electricity, direct internet drops for extra bandwidth, furniture, carpet upgrades, or daily cleaning. Pricing and order forms will be available in the Exhibitor Service Center online this summer.
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Additional Staff Registration $195 Each 10’ x 10’ booth includes two booth staff registrations. Purchase additional badges for flexible booth staffing or for talent hired to "work" the booth. Badge sharing is not allowed and strictly enforced. At no time may there be more than two personnel in one 10’ x 10’ booth. Exhibitor Education Package $499 Exhibitor staff registrations are for The Marketplace only. Include education sessions and brush upon the latest HR trends and earn recertification credits. Exhibitor Ad Ons Create pre-event buzz, drive booth traffic, fill your pipeline, and staff your booth with the following options: Mobile Lead Retrieval Licenses Jan. 01 - Jul. 31 $299 Aug. 01 - Sep. 30 $399 Oct. 01 - Oct. 14 $499
Licenses are per download to a cell phone. Plan accordingly for booth staff scheduling. Event organizers recommend a license for any booth staff responsible for scanning badges to collect leads.
Marketplace BINGO Square $649 Marketplace BINGO is one of the most popular engagement drivers on the exhibit floor. In 2025, an incredible 98% of attendees participated. Secure your spot to ensure your logo and booth number are prominently featured. Attendees visit participating booths to collect their “dab,” and those who complete the full card qualify for prize drawings held during peak traffic hours.
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Exhibitor Add Ons Attendee Newsletter Ad $495 Advertise your company’s products and services in the Attendee Newsletter. The newsletter is sent to Conference Attendees monthly beginning with June. Your Ad is linked to your home page or to a custom landing page you create to drive traffic to your booth. Note: Exhibitor designs the Ad in accordance with the provided specifications. Limited Ad space available. Conference Website Ad $299 Advertise your company’s products and services on the Conference Website. Visited by 81K users in 2025, your Ad is linked to your home page or to a custom landing page to drive traffic to your booth. Note: Exhibitor designs the Ad in accordance with the provided specifications. Limited Ad space available.
Onsite LED Panel Advertisement Two Panels $99 Four Panels $189 Make your brand unmissable with full-color LED digital advertising. Drive traffic directly to your booth or showcase your product with a QR code. Your Ad rotates with key conference content ensuring premium visibility. Note: Sponsor provides graphics to specification. Limited ad space is available. Designs must be received by September 30, 2026.
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Exhibitor Add Ons Pre-Event Attendee List $959 Connect with conference attendees one month before to drive booth traffic. List includes address, phone number and email address of attendees who agreed to share their information with exhibitors. Note : List provided once on September 15, 2026. Connect with conference attendees immediately following the event to catch those leads you may have missed. Lists include the address, phone number and email address of attendees who agreed to share their information with exhibitors. Note: List provided one time on October 21, 2026 Post Event Attendee List $1,485 Important: Lists are provided for one time use. The exhibiting company will be bound by the terms and conditions of the Attendee Mailing List Agreement.
Onsite Push Notifications $1,500 Deliver your message straight into the hands of all attendees —cutting through the noise and reaching them in real time. Use this high-impact channel to promote your booth, announce a giveaway, invite attendees to a session, or share a timely offer while they’re on-site and ready to engage. With limited distractions and immediate visibility, push notifications drive action—not just awareness. Limited notifications available. Act fast.
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Exhibitor Schedule
Sunday, October 11 10:00 AM - 4:00 PM Exhibitor Move- In*
Monday, October 12 9:00 AM - 7:00 PM Marketplace Open
Tuesday, October 13 9:00 AM - 2:00 PM Marketplace Open
2:00 PM - 4:00 PM Educational Sessions
9:15 AM - 10:30AM Opening General Session
10:15 AM - 11:15 AM Networking Break
4:00 PM Move In (must be complete)
10:30 AM - 11:15 AM Networking Break
12:15 AM - 2:00 PM Lunch (Exhibitors served at noon)
5:30 PM - 7:30 PM Welcome Party
12:15 PM - 2:00 PM Lunch (Exhibitors served at noon)
2:15 PM - 4:30 PM Exhibitor Move Out
7:30 PM - 9:30 PM Pub Crawl
5:30 PM - 7:00 PM Marketplace Party
3:15 PM - 4:30 PM Closing General Session
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Brand Promotion 20' x 20' Island Booth Titanium Sponsorships $12,000
One Electric Outlet Six Booth Staff Registrations BINGO Game Square Two General Sessions Two Networking Breaks Two Evening Events VIP Partner Lounge Access Lunch for Booth Staff First to choose your 2027 Booth Overnight perimeter security 20 x 20 island booths must provide a booth layout including electrical drops, furniture placement, and signage dimensions no later than September 1, 2026.
Company logo included on the footer of promotional emails, the attendee newsletter, and social posts. Logo, boiler, and link to your profile on the event Website and mobile app home pages. Logo recognition on all applicable event signage and General Session walk-in slides. Verbal recognition during both General Sessions.
Pick 6 Marketing Perks
One Night Hotel Accommodation Four Day Passes* Four Lead Retrieval Licenses One Website Advertisement One Social Post or Short Video Two Attendee Newsletter Ads Two LED Panel Ad’s Two Mobile App Push Message One Pre-Event Attendee Mailing List One Post-Event Attendee Mailing List
* Not to be used for booth staff or vendors
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Titanium Opportunities $12,000
Mobile App Command attention where attendees spend most of their time—on their phones. As the exclusive sponsor of the Conference mobile app, your brand becomes essential to the event experience. Every time an attendee logs in, your brand's splash page takes center stage. Pro Tip: Give a phone-related giveaway, such as portable chargers, phone grips, or styluses, to keep your brand in attendees' hands long after the conference ends. Sponsor provides splash-screen creative in accordance with specifications. Conference organizers have final design approval.
Wi-Fi Keep attendees connected as the exclusive Wi-Fi sponsor. Your brand enables seamless networking, mobile app access, and real-time engagement throughout the conference. Every attendee needs Wi-Fi —making your brand indispensable to their experience —and they see your custom splash page and password every time they connect. Pro Tip: Reinforce the "connection" theme with branded giveaways at your booth—Wi-Fi smart plugs, charging cables, or power banks that attendees will use daily. Sponsor provides password for login and splash page graphics to specifications. Conference organizers have final design and message approval.
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Platinum Sponsorships $10,000
10' x 20' Corner Booth
Brand Promotion
Company logo, included on the footer of promotional emails, the attendee newsletter, and social posts. Logo, boiler, and link to your profile on the event Website and mobile app home pages. Logo recognition on all applicable event signage and General Session walk-in slides.
Table, chairs, carpet, and draped “walls” Four Booth Staff Registrations Marketplace BINGO Game Square Two Networking Breaks Two Evening Events, VIP Partner Lounge Access Lunch Registered Booth Staff First to choose your 2027 booth Overnight perimeter security
Pick 4 Marketing Perks
Three Day Passes* Four Lead Retrieval Licenses One Website Advertisement One Social Post or Short Video One Attendee Newsletter Ad Four Digital Panel Ad’s One Mobile App Push Message One Pre-Event Attendee Mailing List One Post-Event Attendee Mailing List
* Not to be used for booth staff or vendors
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Platinum Opportunities $10,000
Conference Bags Put your brand in every attendee’s hands—literally. As the exclusive sponsor of the Official Conference Bag, your logo travels with attendees from the moment they arrive, through every session, meeting, and exhibit hall visit. This is prime, repeated exposure that keeps your brand top of mind long after attendees head home. Pro Tip: Hide a few surprise “golden tickets” inside random bags and invite winners to your booth to claim their prize. It’s an effortless, highly effective way to spark excitement and drive traffic s
Executive Series Education Track In response to today’s challenging HR demands, we offer Director and above HR leaders an exclusive, invitation-only Executive Track during the event. Put your brand front and center with today’s HR Executives. Pro Tip: Provide a memorable branded giveaway like a padfolio or professional pen set. Bonus Leads: Attendees are scanned upon entering and the list is yours, post event. Badges and Lanyards Own what every attendee wears from check- in to the closing session. As the exclusive Sponsor, your logo is always on display. Pro Tip: Use your badge ad to tease an exclusive giveaway at your booth—and offer a fun collectible attendees can pin to their lanyard. It’s an easy, high-impact way to spark buzz and pull traffic your way. All badges and lanyards are provided by event organizers. The sponsor provides the advertisement in accordance with the specified specifications.
The high-quality bag is provided by event organizers and features your logo alongside the conference brand for maximum visibility.
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Platinum Opportunities $10,000 Executive Series Edu-Breakfast Access the C-Suite! Connect directly with senior HR leaders over an exclusive breakfast
Headshot Station Professional headshots are a coveted perk that
Executive Series Welcome Reception Host the inner circle! Be the brand that brings HR's top leaders together. As the exclusive host of this invitation-only reception, you gain intimate access to senior decision-makers in a relaxed setting built for genuine connections—not sales pitches. This isn't just visibility—it's relationship capital with the executives who matter most. Pro Tip: Provide executive gift bags or luxury writing instruments that reflect the premium nature of the evening and keep your brand on their desk long after. Bonus Leads: Attendees are scanned upon entering and the list is yours, post event. attendees actively seek out. This high-demand amenity draws consistent crowds during breaks—and keeps your brand front and center. Your logo appears on the emailed photo. Pro Tip: Boost visibility with branded giveaways at the station—selfie lights, compact mirrors, or lens cleaning kits that keep your brand in their daily routine. Photographer provided by conference organizers
that combines high-level networking with industry insights. This invite-only session gathers executive-level practitioners to discuss the pressing challenges shaping HR today—and positions your brand as their trusted partner. Pro Tip: Provide premium branded giveaways like leather notebooks or executive pens that sit on their desks daily. Bonus Leads: Attendees are scanned upon entering and the list is yours, post event. Paws for a Break Are you ready to make tails wag and hearts break? Attendees “paws” for a break at the very popular fenced-in area filled with dogs and puppies. Spending time with and petting the dogs helps socialize them as they learn to become invaluable canine companions for their disabled owners. Pro Tip: Provide a dog lover giveaway like a collapsible bowl or bags for... you know.
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Brand Promotion 10' x 10' Corner Booth Gold Sponsorships $7,500
Table, chairs, carpet, and draped “walls” Three Booth Staff Registrations Marketplace BINGO Game Square Two General Sessions Two Networking Breaks VIP Partner Lounge Access Lunch for Booth Staff First to choose your 2027 booth Overnight perimeter security
Company logo, included on the footer of promotional emails, the attendee newsletter, and social posts. Logo and link to your profile on the event Website and mobile app home pages. Recognition on all applicable event signage and General Session walk-in slides.
Pick 3 Marketing Perks
Two Day Passes* One Lead Retrieval License One Website Advertisement One Social Post or Short Video One Attendee Newsletter Ad
* Not to be used for booth staff or vendors
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Gold Opportunities $7,500
Conference Pen Don't underestimate the power of the pen. As the official pen sponsor, your brand goes home with every single attendee—and stays visible long after the conference ends. All Conference attendees receive a pen at registration. One sponsorship = thousands of pens × months of daily use = impressions that keep adding up. Continuous Coffee 2 of 2 Available Coffee makes the world go round, so say attendees. Become the most popular sponsor and provide that first morning cup of coffee before education sessions PLUS, all day long in the Marketplace. Did you know in 2024, attendees consumed 600 gallons of coffee? Pro Tip: Provide branded coffee cups or napkins and give away logoed coffee swag. That’s a lot of brand exposure. Choose Monday or Tuesday
Conference Water Bottles Refresh your brand’s impact with a sponsorship attendees will reach for again and again. As the Conference Water Bottle Sponsor, your logo is featured on a reusable, eco-friendly bottle that HR professionals carry throughout the event—and well beyond their return home. Pro Tip: Offer branded hydration or flavor packets at your booth. The bottle is provided by event organizers and co-branded for maximum visibility.
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Gold Opportunities $7,500
Keynote Speaker Introduction Opening General Session Own the most anticipated moment of the conference. Take center stage and promote your company for one minute before the Keynote Presentation or provide a 50-second video /commercial to play in lieu of speaking*. Pro Tip: Place a branded teaser, special offer, or contest entry on every seat to drive booth traffic.
Keynote Speaker Introduction Closing General Session Send attendees off with your company top of mind. Share your final thoughts with future customers and promote your company for one minute before the Keynote presentation, or provide a 50-second video/commercial to play in lieu of speaking*. The choice is yours! Pro Tip: Place a branded exclusive post-conference offer, or follow-up incentive on every seat. Give them a reason to connect with you before the conference high fades. *Sponsor’s company representative must be comfortable on stage with a large audience. A headshot and written one minute script due 30 days prior to the event.
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Gold Opportunities $7,500
Marketplace Lunch 2 of 2 Available
Marketplace Party Beer & Wine Bar 2 of 2 Available Welcome, attendees, to the Marketplace Party on Monday, with your two branded bars. Make your bars unforgettable and work with event organizers to create your own “branded” cocktail. Pro Tip: Provide branded beverage napkins and add that extra touch by offering branded koozies and/or wine charms from your booth that evening.
Get in front of 95% of Conference attendees who stay at the venue to break for lunch on Monday and Tuesday. Pro Tip: Put fun giveaways or engaging collateral on the tables to drive booth traffic. Or provide branded salt and pepper shakers for each table.
Marketplace Party Activity Miniature Cow Experience
Grab Attention and Create Lasting Memories! Be the exclusive sponsor of one of the most talked-about experiences at the Marketplace Party. Attendees love feeding, petting, and snaping photos with these adorable minis, creating a unique and memorable connection with your brand. Pro Tip: Note: Give away stuffed cows from your booth or offer first in line VIP tickets to those who visit your booth. .Work with organizers to dress up the pen when it’s not in use with your logoed western look.
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Gold Opportunities $7,500
Podcast Booth Amplify your brand's voice as the exclusive sponsor of The HRSouthwest Conference's Live Podcast Booth! Place your company at the center of thought-provoking conversations happening during prime lunch hours. This unique sponsorship connects your brand with industry influencers and positions you as a catalyst for HR innovation and knowledge sharing. Pro Tip: Give away mini microphone phone attachments from your booth for their own content creation.
Ribbon Wall Attendees love to share their accomplishments with badge ribbons. One of the most popular features is the ribbon wall, where your logo and marketing message are visible to all visitors. This booth has extra space to fit the wall. Pro Tip: Find fun ribbons and everyone will want one.
Sponsor is responsible to provide ribbons of their choice for the ribbon wall. Discuss quantities with event organizers.
Rise and Shine Bar 2 of 2 Available Fuel connections and conversations as a sponsor of the Rise & Shine Bar! This crowd-favorite features Mimosas and Bloody Marys on Monday and Poinsettias and Screw Drivers on Tuesday — the perfect pick-me-up during a high-energy networking break. Pro-Tip: For greater brand exposure, provide branded cocktail napkins and give away logoed bar-related items, such as bottle openers and cork stoppers, at your booth. Work with event organizers to add signature twists like a special garnish bar, or creative drink names that get people talking (and tagging on social media).
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Gold Opportunities $7,500 Selfie Wall
Welcome Party Beverage Bar 3 of 3 Available Kick off the Conference in style by hosting your own branded bar at Sunday evening's Welcome Party. When attendees are ready to rock to the music, your brand is pouring the fun. Pro Tip: Add logoed napkins, or coasters or upgrade beyond standard beer and wine with a signature cocktail that gets people talking, and Instagramming! Welcome Party 360 Photo Booth 2 of 2 Available Spin, Share, Repeat! Own the most Instagrammable moment of the night! As the exclusive sponsor of the 360 Photo Booth, your brand becomes the backdrop for attendees' most shareable content. Pro Tip: Hand out branded sunglasses, feather boas, or LED accessories to make their photos even more outrageous—and ensure your logo is front and center in every frame.
Conference attendees love photos. With a memorable background, your brand is noticed with every selfie taken and posted during the event. Your booth has extra space to incorporate your photo moment. Pro Tip: Make your moment snap-worthy. Bring a traditional photo booth, a 360-photo booth, a graffiti wall, or a green screen.
Sponsor provides the creative selfie wall background. Wall image must be cobranded or included within the design.
Welcome Party Band Be the brand that gets the party started! Sponsor the live band at Sunday evening's Welcome Party and become synonymous with the energy, excitement, and connections that define The HRSouthwest Conference. Rated 100% off the charts last year, The band Extended Play returns to rock the night. Pro Tip: Distribute branded glow necklaces or LED wristbands to create a sea of illuminated attendees—and turn the crowd into a living, moving billboard for your brand.
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Silver Sponsorships $5,000
10' x 10' Inline Booth
Brand Promotion
Company logo, included on the footer of promotional emails, the attendee newsletter, and social posts. Logo and link to your profile on the event Website and mobile app home pages. Recognition on all applicable event signage and General Session walk-in slides.
Table, chairs, carpet, and draped “walls” Two Booth Staff Registrations Marketplace BINGO Game Square Two General Sessions Two Networking Breaks VIP Partner Lounge Access Lunch for Booth Staff First to choose your 2027 booth Overnight perimeter security
Pick 2 Marketing Perks
One Day Pass* One Lead Retrieval License One Website Advertisement One Social Post or Short Video
* Not to be used for booth staff or vendors
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Silver Opportunities $5,000
Bookstore The Bookstore is the first stop for attendees looking for conference speaker-authored titles, book signings, and HR-related swag. Located near registration, this bustling bookstore’s counter and signage are branded with your logo. Pro Tip: Leave a lasting impression and provide a fun giveaway for cashiers to add to the shopping bags at checkout.
Educational Track 2 of 3 Available
Share your passion for HR knowledge and certification with a group of concurrent education sessions. Choose your sponsorship from the following Tracks:
Talent Acquisition and Planning Leadership and Personal Development or Business Acumen & Strategy
Your logo appears on digital room schedules and on walk-in slides before each sponsored session sponsored. Pro Tip: Leave collateral and logoed giveaways at the back of the room. Bonus Leads: Attendees are scanned upon entry to sponsored sessions, and the list is yours post-event.
Chapter Ambassador Appreciation
Connect with the influencers who help shape attendance across Texas. As the Exclusive Chapter Ambassador Lunch Sponsor, you’ll host a private, invitation-only meal with the volunteer leaders who actively promote the HRSouthwest Conference within their local HR chapters statewide.
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Silver Opportunities $5,000 First Timers Orientation
Lunchtime DJ Up your brand’s vibe and infuse the exhibit hall with energy by sponsoring the Marketplace DJ on both Monday and Tuesday. Enjoy one daily special announcement during lunch. Pro Tip: Give away gift cards for music downloads or run a drawing for a turntable. Pickle Ball Court As HR professionals seek innovative ways to promote workplace wellness and team building, your brand will be front and center. Attendees can unwind between sessions, forge meaningful connections through friendly matches, and associate your company with both wellness and workplace culture. Pro Tip: Set up a "Score & Share" social media station where players can post their matches using a branded hashtag - this extends the sponsor's reach beyond the event while creating organic content.
Hotel Key Cards Be at the fingertips of those attendees staying at the headquarters hotel, literally! Omni guests will see your logo multiple times each day when they reach for their hotel key card. The sponsor is responsible for keycards and the required design work. The Conference name or logo must be included in the design. Pro Tip: Include your Booth # or a QR code on the card design to further your brand recognition. The First-Timers Orientation session is the first stop for new attendees to learn what’s new at the event. Engage with these newcomers and help them navigate the Conference. Pro Tip: Leave collateral and logoed giveaways at the back of the room. Bonus Leads: Attendees are scanned upon entry to sponsored sessions, and the list is yours post-event.
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Silver Opportunities $5,000
Pre-Conference Workshops Hundreds of committed HR professionals register for pre-conference workshops. Be the first sponsor they connect with! Your full-day sponsorship includes one minute of podium time at both workshops. Pro Tip: Leave collateral and logoed giveaways at the back of the room. Bonus Leads: Attendees are scanned upon entry to sponsored sessions, and the list is yours post-event.
Pub Crawl Immediately following the Opening Party, attendees explore local hot spots while networking with HR professionals. With signature drinks, lively conversation, and great company, this event is the perfect way to connect with Conference attendees at each stop on the crawl. Pro Tip: Offer a bar-related giveaway or appetizers at one or all locations.
Power Up - Charging Lounge 2 of 2 Available Keep your brand in front of Conference
participants, recharging their devices. Charging tables and "charged" seating areas are provided by event organizers. Think about ways to create a unique lounge feel by upgrading the space. Pro Tip: Provide a wireless charger or cords to give away from your booth.
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Silver Opportunities $5,000
Relaxation Station Chair Massages
Round Table Education Sessions 1 of 2 Available HR professionals who work in specialized disciplines attend Round Table meetings during the lunch break to share ideas. Topics to be determined prior to the event. Sponsorship includes one minute podium time. Pro Tip: Leave collateral and logoed giveaways at the back of the room. Bonus Leads: Attendees are scanned upon entry to sponsored sessions, and the list is yours post-event. Student Orientation Students are the future of HR, and here's an opportunity to get in front of them early in their careers. Engage with students as they begin their journey in the HR industry. Pro Tip: Provide a branded gift card or cookies for the “starving” students. Leave collateral and logoed giveaways at the back of the room. Bonus Leads: Attendees are scanned upon entry to sponsored sessions, and the list is yours post-event.
Become the brand synonymous with workplace wellness and help attendees relax during the event. Conference organizers provide massage chairs and staff and your creativity takes relaxation to the next level. Pro Tip: Think chair yoga sessions, or blended smoothies or give away branded bath bombs or sleep masks to keep the wellness going. Revive Lounge - Oxygen Bar Re-energize tired attendees during breaks and lunch. Conference organizers provide an oxygen bar, and your creativity provides the rest. Sponsor provides additional quick "me time" options to complete the lounge. Think energy shots, or chair stretches. Pro Tip: Continue energizing attendees by providing a branded bath bomb or face mist to use later.
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Silver Opportunities $5,000
The Art of HR Help the local community while receiving brand recognition with this turnkey mural painting area. Attendees contribute to a "paint-by- numbers" painting during the event, which is donated to a hospital or care facility on the facility’s waiting list for art. Help spread the happiness with this very popular activity. Pro Tip: Provide logoed aprons for attendees to wear while they paint or give away something “artsy” from your booth. Volunteer Appreciation Get exclusive access to the 40+ influential HR leaders—VPs, Directors, and Managers—from top Texas companies who work tirelessly throughout the conference to deliver an excellent experience for attendees. Connect directly with these decision-makers at the exclusive Volunteer Dinner where two sponsor representatives are invited to attend.
Welcome Lounges - Two for One Own the conference's central hub for attendees AND speakers! The Welcome Lounge is where every attendee stops for answers, directions, and BINGO drawings. The Speaker Lounge is where the magic happens. Speakers finalize presentations and prepare for their sessions. This sponsorship makes your brand synonymous with helpfulness and hospitality. Sponsorship includes an LED Ad in the Welcome Center. Pro Tip: Put a QR code or similar in the advertisement and drive them to your booth. Pro Tip 2 : Make your mark by upgrading snacks or providing logoed cookies for the speakers. And don’t forget you can have branded material in the room. Volunteer Shirts Provide 40+ Volunteers and Conference staff with shirts with your logo on the sleeve. Worn on each conference day, your brand is visible whenever a volunteer is nearby. Conference logo on front left and your logo on right sleeve. Pro Tip: Give away Tide pens at your booth to coincide with your shirt sponsorship.
Sponsor provides co-branded gift with a value of no less than $50 per conference volunteer.
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