Job Description
Key Responsibilities
Job Title
Role Dimensions – financial (e.g. budgets) & non-financial units (e.g. workload, customers/staff)
Compliance Officer
• Assist in the management of the tactical level estate risk register, legal compliance register and role and responsibilities matrix in line with the organisational governance procedures. • Oversee and report upon the estate compliance position as per the legal compliance register clearly articulating areas of risk, mitigation opportunities and where risk transfer should be initiated via the HoE or CEO. • Manage and adhere to a schedule of formal inspections of estate premises,
Responsible to
Estates Compliance Manager
Location
Fareham with travel across the portfolio
Financial • No budget management.
Relationships
Head of Estate Hard FM Manger Soft FM Manager Compliance Manager Design and Space Planning
Officer Hampshire Constabulary Hampshire County Council Other External bodies
Non financial • Management of compliance to over 130 estate assets. • Management of direct and indirect resource to meet stated aims and reactive issues. • Prioritisation of actions dependant on risk, severity and consequence. Role requirements for operational effectiveness The post holder will be required to display evidence of the following: • Previous experience in the management of building services compliance and H&S legislation. • Registered member of a related industry body (IOSH, CIBSE etc) or relevant, proven industry experience. • Experience of working as part of a team but also able to self-manage and motivate to drive continued improvement. • Strong time management skills and an ability to prioritise workloads by being aware of deadlines imposed from a variety of partners. • Able to confidently present using
Job Purpose
To oversee the estate compliance position in conjunction with the OPCC service providers and HC as estate occupiers. Responsible for owning and maintaining the estate legal register and roles and responsibilities matrix to ensure continued ownership of duty. Routinely reports on the overall compliance provision and provides professional advice regarding risks and opportunities presented by the estate. Escalates as required matters of concern which should be highlighted to the PCC or the OPCC CEO & CC. The OPCC operates a varied estate portfolio which is used by Hampshire Constabulary for the purposes of policing the county. As with all property owners/tenants – the OPCC has to comply with all the relevant law and statues regarding the operation and occupation of premises. Compliance with said laws and statutes requires a governance and management structure to ensure that the PCC’s duties are being correctly and adequately discharged and that those who are contracted to discharge said duties are audited and checked on a regular basis.
liaising with the Constabulary’s Corporate H&S Team in order to
share information on risk and assign appropriate actions for remediation. • Undertake formal audits of compliance records combined with regular review and audit of all electronic systems employed by the FM service provider for the purposes of demonstrating compliance with the law. • Ensure the database for actions raised during Building inspections, Fire Risk Assessments, Legionella Risk Assessments etc… is managed appropriately with remedial actions logged annotated and closed in order to maintain statutory compliance.
Context
Key Decision Making Areas in the Role
• Resolve conflicting demands on resource to meet business requirements.
suitable software packages on a routine basis summary details and detailed action plans.
• Prioritise enquiries and interpret a range of options for action or referral to more senior management. • Evaluate and recommend options for the resolution of complex enquiries and complaints. • Assess the need for issue escalation through the organisational governance procedure to avoid unnecessary risk being introduced to the organisation, its officers or the PCC.
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