The purpose of this handbook is to provide guidelines and information that may help make your role as the Chair or member easier and more productive. It is designed to assist you in better understanding the work group process of the LSMS and enhance your contributions to the profession through council, committee, or section service. The information contained herein applies to councils and committees described in Article IX and X of the LSMS Bylaws; sections described in Article XV of the LSMS Bylaws, and ad hoc committees appointed by the President. Appointments and Elections The Bylaws of the Society provide for how members participate in a LSMS council, committee, or section. Members may either be elected or appointed following the appropriate procedures outlined within the LSMS Bylaws. Both elected and appointed members are expected to perform the functions necessary for the operation of the Society.
Councils - all members of a LSMS council are elected as delineated in the LSMS Bylaws. Standing councils include:
▪
Council on Legislation
Committees - all members of a LSMS standing committee are appointed as delineated in the LSMS Bylaws. Standing committees include:
▪ Medical/Legal Interprofessional Committee ▪ Budget and Finance ▪ Charter and Bylaws ▪ Nominating and Leadership Development
Ad Hoc Committees - all members of LSMS Ad Hoc Committees are appointed by the president of the society.
Sections - all members of a LSMS Section proactively chose to participate in the section and may have been assessed special fees. LSMS sections include: ▪ Medical Student Section ▪ Resident and Fellow Section ▪ Young Physician Section ▪ Private Practice Physician Section ▪ Employed Physician Section Meetings – staffing and services Meetings are usually held at the Society’s Headquarters. Meetings may be scheduled at other locations or held via Zoom. The LSMS Executive Vice President or Vice President of Administration and Finance must approve meeting locations other than at LSMS Headquarters or via Zoom. Whenever possible, meetings are scheduled to avoid conflicts with other meetings and Society activities. The Executive Vice President assigns executive and administrative staff to each council, committee, or section for assistance in carrying out its duties. To the extent possible, the staff liaison will meet with the council, committee, or section and it is to the Chair’s advantage to know and work closely with the assigned staff liaison. The staff of the Society is available as a resource. Such support includes scheduling of meetings, preparation of correspondence, duplication of materials for the meeting, duplication of the minutes, and whatever other assistance is determined necessary within the LSMS Budget and capabilities of the staff. Chairs, however, are expected to dictate meeting agendas and correspondence generated by the committee. All communications of a council, committee, or section should be channeled through the Society’s office.
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