Chapter 5: Confidentiality and Student Records SECTION A: ACCESS TO STUDENT RECORDS SECTION B: CONFIDENTIALITY OF RECORDS SECTION C: TRANSFER OF RECORDS SECTION D: CORRECTION OR REMOVAL OF INFORMATION; CHALLENGING CONTENT OF RECORDS SECTION E: RECORD CLASSIFICATION AND DESTRUCTION OF STUDENT RECORDS
SECTION F: MAINTENANCE OF SPECIAL EDUCATION RECORDS APPENDIX A: 1995 U. S. DEPARTMENT OF EDUCATION LETTER TO COPENHAVER APPENDIX B: EMAILS ARE NOT EDUCATION RECORDS IF THEY ARE “NOT PRINTED AND PLACED” IN A STUDENT’S FILE APPENDIX C: SELPA FORM D/M 63 – AUTHORIZATION FOR USE AND/OR DISCLOSURE OF INFORMATION APPENDIX D: SELPA FORM D/M 76 – LOG OF ACCESS AND REQUESTS FOR ACCESS TO STUDENT’S RECORDS
Introduction Local Education Agencies (LEAs) maintain records on all students but even more so on students in special education. These records are cumulative and follow the entire school history of the child from the time of first enrollment through graduation or at the completion of his/her course of study. The information contained within these files may cover the child’s family background, medical information, school disciplinary actions, psychological evaluations, intelligence test scores, grades, individualized education programs (IEPs), standardized test scores, and a wide variety of other sensitive information. The Desert/Mountain Charter Special Education Local Plan Area (SELPA) recognizes the importance of keeping accurate and comprehensive student records as required by law. Procedures
Chapter 5 – Confidentiality and Student Records, Charter SELPA As of 11/18/2016 CAHELP Governance Council Approved
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