Policy – Category 3000 (Business and Noninstructional Operations) BP 3001 - Low Incidence Funding
Approval/Reimbursement Request form, DM 86A. This form shall also be completed if the IEP team determines and documents the need for home use of the low incidence equipment. 1. Low Incidence Pre-Approval/Reimbursement Request (DM 86A): Purchase(s) made by the LEA then reimbursed through low incidence funds: For all low incidence equipment, other than mobile computing devices and device applications, complete DMCS form DM 86A and have the Charter LEA Special Education Director/Coordinator sign the form. Attach a copy of the student’s current IEP documenting the student’s disability and need of the low incidence equipment, any additional information regarding the equipment to be purchased, a completed purchase order with DMCS form DM 86A and submit all documents to the DMCS office. After DMCS approval, the Charter LEA will be responsible for purchasing the equipment and ensuring the assigned low incidence equipment inventory tags are properly placed on the equipment. After the Charter LEA has purchased and received the equipment, the Charter LEA may seek reimbursement through low incidence funding by completion section 2 of form DM 86A and forwarding the request to the DMCS (refer to Section C). 2. Low Incidence Pre-Approval Request for Mobile Computing Device (DM 86B): Purchase(s) made by the DMCS: Charter LEAs complete DMCS form DM 86B if the request is specifically for mobile computing device (i.e., iPad, computer tablet). This form and any additional information regarding the equipment must be sent to the DMCS office for approval. The DMCS will be responsible for purchasing the mobile computing device and device application(s), assigning the low incidence equipment/ID number, downloading the device application(s), and coordinating the delivery and release of the equipment to the Charter LEA.
The Charter LEA is responsible for notifying the student’s teacher(s) of their responsibilities for the use of low incidence equipment (refer to Appendix B). 4.0 How to Request Reimbursement
The DMCS reimburses member Charter LEAs for low incidence equipment based on the availability of funds. All purchases of low incidence equipment during a fiscal year (July 1 – June 30) must be submitted by August 30th, following the school year the request was made. Member LEAs shall submit approved requests for reimbursement in the following manner: a. Complete/submit Section 2 of DMCS form DM 86 – Low Incidence Pre- Approval/Reimbursement Request Form; and
BP 3001 – Low Incidence Funding
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Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 09/17)
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