Title 5 of the California Code of Regulations § 431 mandates LEAs to establish procedures to assure the security of student records. The custodian of records shall be responsible for the security of student records and shall ensure that access is limited to authorized persons. An access log will be maintained to record the signatures of those authorized individuals that have had access to student records (Appendix D). Parents of currently enrolled or former students have an absolute right to access any and all student records related to their children that are maintained by LEAs or private schools. The editing or withholding of any such records, except as provided for in this chapter, is prohibited. Each Charter LEA should adopt procedures for granting parents copies of their child’s records or time to inspect and review them during regular school hours. Access to parents shall be provided no later than five business days following the date of the request. Procedures shall include the notification to the parent of the location of all official student records, if not centrally located, and the availability of qualified certificated personnel to interpret records if requested. Per FERPA, access to student records and information shall not be denied to a parent because he or she is not the child’s custodial parent. California Education Code § 49069. Parents of currently enrolled or former pupils have an absolute right to access to any and all pupil records related to their children that are maintained by school districts or private schools. The editing or withholding of any of those records, except as provided for in this chapter, is prohibited. Each school district shall adopt procedures for the granting of requests by parents for copies of all pupil records pursuant to Section 49065, or to inspect and review records during regular school hours, provided that the requested access shall be granted no later than five business days following the date of the request. Procedures shall include the notification to the parent of the location of all official pupil records if not centrally located and the availability of qualified certificated personnel to interpret records if requested. The following persons or agencies shall have access to student records: • Natural parents, adoptive parents, or legal guardians of children younger than age 18. Upon request, qualified certificated staff will be available to interpret the records ( Education Code § 49069 ); • A child who reaches the age of 18 or attends a postsecondary school; he/she alone shall exercise these rights and grant consent for the release of records ( Education Code § 49061 ); and • Individuals so authorized in compliance with a court order ( Education Code § 49077 ). If lawfully possible, the Charter LEA shall first give the parent or adult student three days notice, indicating who is requesting and what records they wish to examine ( Title 5 of the California Code of Regulations § 435 ).
Chapter 5 – Confidentiality and Student Records, Charter SELPA As of 11/18/2016 CAHELP Governance Council Approved
Page 4
Made with FlippingBook - professional solution for displaying marketing and sales documents online