The log or record shall be open to inspection only by a parent and the school official, or his designee, responsible for the maintenance of pupil records, and to the Comptroller General of the United States, the Secretary of Health, Education, and Welfare, and administrative head of an education agency as defined in Public Law 93-380, and state educational authorities as a means of auditing the operation of the system. The LEA will not permit access to any student records without written parental permission except as follows: (a) Charter LEA officials and employees who have a legitimate educational interest including a school system where the child intends to enroll; (b) Certain state and federal officials for audit purposes; (c) Certain law enforcement agencies for purposes listed in Education Code and federal law; (d) A child 16 years of age or older, having completed the 10th grade who requests access; (e) Children who are married even if younger than18 years of age; and (f) Charter SELPA employees. The Charter LEA may release information from the child’s records for the following: (a) In cases of emergency when the knowledge of such information is necessary to protect the health and safety of the child and/or others; (b) To determine the child’s eligibility for financial aid; (c) To accrediting organizations to the extent necessary to their function; (d) In cooperation with organizations conducting studies and research that do not permit the personal identification of children or their parents by persons not connected with the research, and provided that their personally identifiable information is destroyed when no longer needed; and (e) To officials and employees of private schools or school systems in which the child is enrolled or intends to enroll. Regardless of whether actual test protocols are kept in Charter LEA files or in the Charter LEA psychologist personal files, if they are used and cited in the preparation of any disseminated report, they will constitute official school records for legal purposes and are governed in accordance with California Education Code. Copies of protocols may be provided to the parent upon request.
Chapter 5 – Confidentiality and Student Records, Charter SELPA As of 11/18/2016 CAHELP Governance Council Approved
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