Appendix A: Guidelines for Reimbursement for Children in Residential Placement Reimbursement for Reunification Visits 5. If travel is by airplane, parking at the departure airport and ground transportation (the lesser expense for either a shuttle or taxi) from the destination airport to the residential facility will be reimbursed with submission of the original receipt(s). NOTE : Many residential facilities provide ground transportation from the airport to their facility. Parent should check with the residential facility prior to making ground transportation arrangements. 6. Rental cars must be selected from the Economy or Compact class. Additional CDW insurance coverage on the rental car will not be reimbursed. 7. Requests for reimbursement must be submitted to the Charter LEA within 30 days of travel. Parent must complete and submit the attached Parent Reimbursement Claim form to the Charter LEA. Original itemized receipts for allowable expenses for the date(s) of travel must be attached to the claim form. 8. Reimbursement payment will be made within 50 days of the Charter LEA’s receipt of the properly completed claim form and original receipts. No claim form will be processed without the original itemized receipts. B. Parent Visitation to/from Residential Placement Facility 1. Reimbursement will only be provided by the Charter LEA for parent(s) visitation to the residential facility if the purpose of the visit is specifically related directly to the child’s education and/or reunification and is documented in the child’s IEP. 2. The costs of additional visitations, which are not included in the child’s IEP, will be the responsibility of the parents. Consideration may be given for an additional visit(s) if recommended by the residential facility, considered programmatically required, and documented in the child’s IEP. 3. Reimbursement for parent visitation specified on the IEP will only be provided for the custodial parent(s). Reimbursement may be for the following: air, train, bus, personal vehicle, or rental car; lodging; and meals. If using a rental car, actual cost of gas will be reimbursed if original gas receipts are provided. 4. If the parent elects to drive their personal vehicle, reimbursement will be provided for mileage at the established governmental rate per Charter LEA policy. However, the total reimbursement amount may not exceed the cost of economy airfare for the parent to the residential placement site. Example, if parent’s roundtrip airfare plus airport parking and ground transportation to the residential placement site would be $350 and the mileage reimbursement to the residential
BP 6002 – Nonpublic Agency/Nonpublic School Services
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Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 09/18)
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