Policy – Category 2000 (Administration) BP 2001 – Confidentiality and Student Records Table of Contents BP 2001 – CONFIDENTIALITY AND STUDENT RECORDS .............................................. 1 1.0 I NTRODUCTION ................................................................................................................ 1 1.1 Definitions................................................................................................................... 2 2.0 A CCESS TO S TUDENT R ECORDS ....................................................................................... 2 3.0 C ONFIDENTIALITY OF R ECORDS ....................................................................................... 7 4.0 T RANSFER OF R ECORDS ................................................................................................... 8 5.0 C ORRECTION OR R EMOVAL OF I NFORMATION ; C HALLENGING C ONTENT OF R ECORDS ... 9 6.0 R ECORD C LASSIFICATION AND D ESTRUCTION OF S TUDENT R ECORDS ........................... 11 6.1 Classification and Retention ..................................................................................... 11 7.0 M AINTENANCE OF S PECIAL E DUCATION R ECORDS ........................................................ 13 7.1 Location of Special Education Records .................................................................... 13 7.2 Purging IQ Information from Student Records ........................................................ 14 8.0 A PPENDICES ................................................................................................................... 15 9.0 L EGAL R EFERENCES ...................................................................................................... 16
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Introduction Local Education Agencies (LEAs) maintain records on all students but even more so on students in special education. These records are cumulative and follow the entire school history of the child from the time of first enrollment through graduation or at the completion of his/her course of study. The information contained within these files may cover the child’s family background, medical information, school disciplinary actions, psychological evaluations, intelligence test scores, grades, individualized education programs (IEPs), standardized test scores, and a wide variety of other sensitive information.
BP 2001 – Confidentiality and Student Records
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Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 11/16)
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