Appendix E: Planning for ESY
Effective planning for a successful ESY program involves working with other departments, communicating with site personnel, projecting ESY enrollment, meeting staffing needs, having a smooth registration process that includes communicating with parents, and arranging for transportation needs. I. Working with other Departments In beginning to plan for ESY it is critical to work closely with personnel from educational services division to determine what plans are being made for summer intervention and summer school so that ESY services are aligned. Scheduling a general planning meeting with the following personnel to discuss their roles/responsibilities is critical. • Educational Services: To determine dates, times, locations of summer programs; to provide leadership/direction to plans of all other department activities. • Business Services: To discuss fiscal resources and/or limitations. • Human Resources: To discuss projected and/or identified needs (e.g., administrative, certificated teachers, classified [secretaries, health technicians, attendance technicians, instructional aides, custodial], negotiated contract constraints, timelines, posting of openings, interview or appointment process, notifications to personnel, master schedule of assignments, board approval. • Maintenance and Operations: To discuss facility’s needs, custodial support, etc. • Curriculum and Instruction: To determine course offerings in summer school, targeted population for summer intervention, instructional content of summer intervention, needed instructional materials, teacher preparation time, staff training or meeting needs, assessment strategies, progress reporting, etc. • Selected Principals/Lead Teachers: To be involved in discussions and kept apprised of plans, to communicate to other principals, to facilitate registration procedures and data collection, to take necessary follow-up actions. • Special Education: Identify the lead person to discuss projected ESY numbers, staffing needs, facilities, instructional materials, registration procedures, timelines, communicating with parents, nutrition, transportation, etc. • Instructional Technology: To discuss how children enrolled in ESY, summer intervention, and summer school will be captured, transmittal and/or collection of achievement data, attendance reporting procedures, progress reports, etc. • Food Services: To discuss nutrition program offerings, time schedules, and staffing needs.
BP 6003 – Extended School Year (ESY)
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Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 05/19)
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