Appendix E: Planning for ESY
• Transportation: To be aware of sites, times, schedules, population or subgroup of children who will need to be bussed, information needed from sites, arranging routes and staff needed, determining strategies and responsibilities for communicating with departments and parents regarding transportation plans. • Health Services: To determine need for health technicians, nurses, and/or related services instructional aides; to arrange for specialized equipment and/or materials to be available for children at assigned sites; to provide any necessary health or medical training to selected personnel. • County Office: If the county operates programs within the LEA, it is important to include appropriate county personnel in these discussions to facilitate good communication and smooth program operations. Communicating Calendar Activities Once decisions have been made at the Charter LEA level, it is important to communicate plans to site personnel. Although Educational Services Division will be sending out information regarding summer programs, it is important for the Special Education Office to communicate the specifics about ESY. III. Projecting ESY Enrollment II. The Director of Special Education or data entry clerk create a report of all children with ESY services on their IEP through web-based IEP reporting system. The data query needs to include the child’s last name, first name, birth date, grade, disability, ESY services, location, case carrier, and transportation status. This information can then be saved as an excel file and sorted by any of these features. This data will provide a maximum number of potential children for ESY. By sorting the data into categories, Charter LEAs can project possible number of children by services to project staffing needs. It is important to analyze ESY services to be sure to identify not only specialized academic instructional needs but also related services and transportation needs. To get a more accurate projection, timelines will need to be established for registration processes and for communicating with staff members, parents, and other departments listed above. As much as possible, these timelines should align with what is happening for general education student enrollment in summer programs. However, because ESY is listed as a service in an IEP, even when parents miss the registration timeline, enrollment must be taken due to the legal obligation of providing for FAPE. IV. Meeting Staffing Needs These notes on meeting staffing needs incorporate ideas about pre-planning, selecting staff, notifying personnel, and informing other LEA/site personnel. • Pre-Planning
BP 6003 – Extended School Year (ESY)
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Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 05/19)
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