Appendix E: Planning for ESY
class list information can also be utilized to begin communication with the transportation department. • Arranging for Transportation Needs Typically, the special education office maintains a list of students receiving specialized transportation during the regular school year that can be used as a reference for planning ESY transportation needs. As completed registration forms are received and class lists generated for each site, a list of children in need of bus transportation can be generated. Based upon information collected, the list can indicate if transportation is needed to school, home from school, or both; the pick- up and drop-off addresses; emergency contact information; and any significant health/medical needs. Based upon the individual needs of children, it may also be necessary to arrange for specialized transportation (e.g., wheelchair bus) for children who are attending summer intervention and/or summer school programs. As registration forms for these programs may be going through a different department, it is important to establish how this information will be gathered and who will be responsible for arranging for the bus. If this falls within the special education office, it is recommended that the same procedures utilized for ESY be followed. It is important to communicate student and schedule information to the agency responsible for providing the transportation. They may need to receive the information way in advance in order to determine the number of drivers needed and routes. They may also require individual information sheets for each child in addition to the excel spreadsheets. The person and/or department responsible for informing parents of the expected pick-up and drop-off times should be identified in the pre-planning stages. In addition, decisions should be made in advance on how to handle situations where no one is home to receive the child after school. Given all this, it critical to include a representative from the transportation department in the preplanning stages, establish information needed, and facilitate ongoing communication throughout the planning and implementation phases. Once routes are established, it is important to add the bus/route number into the spreadsheet. Prior to the start of classes, the master list of who is being transported should be provided to the summer program site administrators, health office, and Case Carriers. Once school has started, it is important to continue communication to resolve any parent complaints, add or drop students, etc. Meeting Participating Student’s Needs Gathering information about the needs of the children attending ESY can be done at the same time as registration if a copy of each child’s most recent complete IEP, any subsequent IEP addendums, most recent multiple measures results, latest report card, and
VI.
BP 6003 – Extended School Year (ESY)
Page 28
Desert Mountain Charter Special Education Local Plan Area (DMCS) (rev. 05/19)
Made with FlippingBook - professional solution for displaying marketing and sales documents online