University of Lincoln - Deputy Director of Estates

DEPUTY DIRECTOR OF ESTATES

CANDIDATE INFORMATION PACK

CONTENTS

ABOUT THE UNIVERSITY

Situated in the heart of a historic city on the beautiful Brayford Pool Waterfront, the University of Lincoln is proud of its reputation for putting students at the heart of everything it does. We are ranked in the top 30 UK universities for student satisfaction in the Guardian University Guide 2023, listed in the world’s top 130 universities in the Times Higher Education’s (THE) Young University Rankings 2022, and hold a top five- star score overall in the QS Stars rating system of global universities. The University of Lincoln is a university of and for the 21st Century. Dynamic, enterprising, and globally connected. We nurture talent and ideas, contribute globally by creating and sharing knowledge, and demonstrably help to transform lives and communities for the better. We were established in 1996, in one building on a brownfield site. Charged with enriching the city’s economic, social, and cultural life, we were named the University of Lincoln in 2001. Since then, we have grown into a flourishing anchor institution that contributes over £400m to the local economy. Throughout this exciting period of development, we have been guided by a consistent set of principles: excellence in teaching, learning, and quality of student experience; responsiveness to the needs of communities and organisations; and working in partnership to make great things happen. ABOUT THE UNIVERSITY

EXECUTIVE SUMMARY

This strategic plan, covering the period to 2027, marks a major point in our history as we focus on realising our long-term ambition of being seen as a university that contributes significantly to the nation’s success through regional regeneration and international connectivity. Achieving this vision will require us to look outwards, attracting talent and ideas from around the world, to improve communities beyond, as well as within, our city and region. We must deliver the most appropriate educational courses, provide the best student experience, and conduct the most relevant research. Our academic structures, support services, physical and digital infrastructure, and processes must be fit for purpose. By 2027, we expect to have a larger and more international student body with a higher proportion of postgraduate taught students; a greater diversity of programme types and delivery mechanisms; a larger research order book with more staff conducting internationally recognised research; more and stronger partnerships with external organisations; greater income from consultancy and licensing; and a higher proportion of international staff. At the same time, we must maintain our reputation for civic engagement, and for a committed staff community that delivers a supportive and stimulating student experience.

THE ESTATES & FACILITIES DEPARTMENT

THE TEAM & DEPARTMENT

SUSTAINABILITY & NET ZERO

WORKING AT THE UNIVERSITY OF LINCOLN

JOB DESCRIPTION

PERSON SPECIFICATION

HOW TO APPLY

EXECUTIVE SUMMARY

The University of Lincoln is a high-achieving centre of academic excellence which has been recognised nationally and internationally. It is an ambitious, fast-paced dynamic organisation with multiple stakeholders which strives always to improve the student and staff experience and engagement with the wider Lincoln community. The Estates Department comprises a high perform- ing team of estate professionals that continues to manage and develop a high-quality estate to sup- port the ambitions and strategy of the University. The University has an ongoing commitment to in- vest in its Estate and is currently developing a new estates strategy and campus masterplans under the direction and leadership of a newly appointed Director of Estates. The Deputy Director of Estates has direct responsi- bility for a diverse range of central functions within the Estates department. This includes finances and budgeting, statutory compliance, property man- agement, systems, business support and Rise- holme Park Farm. In addition, the Deputy Director of Estates deputises and supports the Director of Estates in the strategic leadership and effective management of the Estates Department. The role represents a fantastic opportunity for an individual to step into a senior, strategic estates leadership role within a supportive and positive en- vironment, with a University that has a diverse es- tate and bold ambitions.

Brayford Campus – The Campus is located on a former railway marshalling yard which had become largely derelict by the 1970s. The site was remediated by the County Council in the 1990s and the Brayford Way flyover constructed which improved access to the site. The first building was constructed in 1996 (Minerva Building). Since then a modern city centre campus has been constructed, which blends new buildings with the sympathetic restoration of two Victorian railway buildings –a goods warehouse (the University Library building) and Engine Shed (Students’ Union building). The University has recently opened a purpose-built facility to house the Lincoln Medical School which will be carbon neutral in operation – the first building of its kind in Lincolnshire. Riseholme Park Campus – This is a 400-acre campus to the north of Lincoln set in designated historic parkland devoted primarily to agricultural research. The site is home to the Lincoln Institute of Agri- food Technology (LIAT), a Barclays Eagle Lab and various agri-tech SMEs. It is also home to a working farm, and the newly acquired Lawress Hall, recently refurbished for Professional Service departments to relocate. Holbeach Campus – The Holbeach campus is c.50 miles to the south of Lincoln and is currently comprised of four buildings: Minerva House and the National Centre for Food Manufacturing (NCFM) on Park Road and on the Food Enterprise Zone (FEZ) – the newly completed Centre of Excellence for Agri-Food Technology and Institute of Technology. THE ESTATE AND ESTATES DEPARTMENT

THE TEAM AND DEPARTMENT

Director of Estates Grant Anderson

The Department is divided into the following teams: Contracts Manages our major Hard / Soft FM contracts and host of smaller contracts for performance against agreed standards and improving performance. Maintenance An in-house team manage aspects of the repair and maintenance of the built estate, i.e. building fabric, mechanical and electrical systems, plant and machinery. The team also manage a hard FM Services contract with Inviron who employ 40 members of staff for the University contract and deliver the majority of statutory planned preventative and reactive maintenance services across all three campuses. Facilities A team of Facilities Managers manage the delivery of security, porterage, cleaning, car parking and post room services to the University, through a Soft Services FM contract. Projects Delivers the major capital works conducted around the Estate, including new buildings and large-scale refurbishments. Space Oversee the allocation of all space. They undertake design work and lead on the upkeep of key property information, including floor plans.

Systems and Business Support A Central team that oversees all systems that support the management of the Estate and a team of administrators that provide support to the operation of the department. They lead on customer service improvements and deliver the Estates Support Desk service. Compliance Manages compliance with property related health and safety legislation and contractors working on the site. Property Oversee all landlord and tenant relationships on behalf of the University and provide commercial property advice as required. Sustainability Work on environmental management across the Estate. This includes a strong focus on energy management and meeting the University’s objectives for the reduction of carbon emissions. Riseholme Park This team comprises 5 full time staff; the team manages the livestock, oversees the arable land via a farm business tenancy, supports Bishop Burton College staff and student access to the shared facilities / land and maintains the grounds.

Head of Maintenance & Facilities

Head of Projects & Space

Deputy Director of Estates

Head of Sustainability

Compliance Finance Property Systems & Business Support Farm & Grounds

Contracts Fabric Facilities Management Mechanical & Engineering

Projects Space

Sustainability Utilities

SUSTAINABILITY & NET ZERO

Carbon Reduction The University approved new carbon reduction targets in 2021/22: • 60% reduction in Carbon Emissions by 2030 (against our 2009/10 baseline). • Net Zero emissions by 2040. The Carbon Management Plan for 2030 was published and sets out the actions we are taking to reduce emissions in line with our 2030 target. As shown in figure 2, carbon emissions from energy and fuel use increased slightly from 6,634 tonnes CO2e in 2020/21, to 6,741 tonnes in 2021/22. This is due to an increase in GIA from new buildings such as St. Marks Student Accommodation and the acquisition of Lawress Hall at Riseholme. The amount of energy consumed across our estate increased from 33.4 GWh in 2020/21 to 35.4 GWh in 2021/22. Energy prices also increased significantly during this period. This presented challenges for budget forecasting and management. The Sustainability Team worked closely with Colleges and Departments to manage consumption and reduce energy wastage. The Sustainability Team are undertaking a Net Zero Feasibility Study, to develop a ‘glide path’ to Net Zero by 2040. This will be delivered by May 2023, alongside new Estates Masterplans for the Brayford and Riseholme campuses. The Environmental Sustainability Strategic Plan 2022/27 has been published, with the vision to be an institution where sustainability is a core value running throughout our activities and we are recognised for our local and global impact and leadership in the transition to net zero. Student engagement The Sustainability team have supported the development of Education for Sustainable Development and worked with academic colleagues to embed sustainability within teaching and learning.

At the University staff have access to an attractive and extensive reward and benefits package that enhances both their professional and personal lives. Professional services staff are afforded a generous annual leave entitlement of 30 days that is offered in addition to 14 bank holiday and concessionary days. The University of Lincoln offers the industry-leading range of pension schemes with generous employer contribution levels and a range of extra benefits. Pensions – Human Resources (lincoln.ac.uk) The University provides a varied and comprehensive offering to aid staff in personal and professional development as well as offering lifestyle and financial well-being schemes to staff. You can learn more about the comprehensive and diverse range of benefits here Benefits – Human Resources (lincoln.ac.uk) WORKING AT THE UNIVERSITY OF LINCOLN

JOB DESCRIPTION

JOB TITLE

Deputy Director of Estates

estate. The University has an ongoing commitment to invest in its Estate, and are developing a new campus masterplans which entail the completion of a number of multi-million pound projects both new build and refurbishment, together with a host of minor capital and revenue projects. The Deputy Director of Estates has direct responsibility for a diverse range of central functions within the department. This includes finances and budgeting, statutory compliance, property management, systems, business support and Riseholme Park Farm. The post-holder will also be required to provide support to the Director of Estates in the strategic leadership and effective management of the Estates Department. Also, they will deputise for the Director as required, including leading projects, attending meetings and liaising with senior stakeholders. JOB PURPOSE To support the Director of Estates in the strategic leadership and effective management of the Estates department and to take responsibility for the leadership of central teams within the department. More generally to ensure the department maintains its focus on delivering key University objectives and adopts a proactive, customer focused approach in the delivery of services which support high quality environments for students, staff and other stakeholders. Main activities and responsibilities: 1. Deputise for the Director of Estates as required and therefore taking responsibility for reporting to the Senior Leadership Team; leading the Estates Department; developing and maintaining relationships with internal/external partners; and representing the University as the lead officer for the Estates Department as required. 2. Support the Director in the development, delivery and periodic review of the Estates Strategy and reporting KPIs 3. Responsibility for the preparation, monitoring and delivery of annual department budgets, expenditure plans, forecasts and key performance indicators, working closely with the Finance Department. 4. Actively contribute to the work of the Estates Senior Leadership Team and take responsibility for cross-divisional initiatives and performance. 5. Lead and take responsibility for ensuring that

DEPARTMENT

Estates

LOCATION

All Campuses

GRADE

SMG

REPORTS TO

Director of Estates

CONTEXT The University of Lincoln is a high-achieving centre of academic excellence which has been recognised nationally and internationally. It is an ambitious, fast-paced dynamic organisation with multiple stakeholders which strives always to improve the student and staff experience and engagement with the wider Lincoln community. Situated in the heart of a beautiful and historic city, the University is placed among the top 30 universities in the UK for student satisfaction in the Guardian University Guide 2023, listed in the world’s top 130 universities in the Times Higher Education’s (THE) Young University Rankings 2022, and hold a top five-star score overall in the QS Stars rating system of global universities. The University was established in 1996, in one building on a brownfield site. Charged with enriching the city’s economic, social, and cultural life, we were named the University of Lincoln in 2001. Since then, we have grown into a flourishing anchor institution that contributes over £400m to the local economy. Throughout this exciting period of development, we have been guided by a consistent set of principles: excellence in teaching, learning, and quality of student experience; responsiveness to the needs of communities and organisations; and working in partnership to make great things happen. This strategic plan, covering the period to 2027, marks a major point in our history as we focus on realising our long-term ambition of being seen as a university that contributes significantly to the nation’s success through regional regeneration and international connectivity. The University has been extremely successful in recruiting students and it continues to outperform the sector. There is now in excess of 18,000 students and staff living and working across three campuses in Lincoln city centre, at Riseholme and in Holbeach. The Estates Department comprises a high performing team of estate professionals that continues to manage and develop a high-quality

the estate is compliant with statute in relation to Health and Safety, in collaboration with the Health and Safety department and supporting the Director in providing advice to the Senior Leadership Team and the Board of Governors. 6. Lead and take overall responsibility for the Business Support team, Systems Management and the provision of data. Coordinate and deliver the continued development and integration of department systems to enhance the management of the estate. 7. Lead and take responsibility for the Property team, including all landlord and tenant work, commercial negotiations and associated work. 8. Lead and take responsibility for the Riseholme Park operations. Including the farm, wider rural estate and the Grounds team. 9. Provide leadership to all staff in the department. Ensure that skill and competency levels are appropriate, developed or acquired and the importance of learning and professional development is emphasised. 10. Represent the University in relevant national and regional networks and on associated professional bodies. KEY RESPONSIBILTIES Managing People and Resources • Provide long-term planning and management of resources. • Take high level responsibility for all Estate department finances, expenditure and income. • Take responsibility, via direct reports, of local level budgets including Property, Riseholme, Systems/Business Support and Compliance. • Provide leadership to all Estates staff and ensure that different teams work effectively together to deliver the highest standards of service. • Undertake line management for key colleagues within Compliance, Property, Riseholme and Systems/Business Support teams. Communication • Be routinely involved in complex and important negotiations and communications internally and with external bodies. • Deliver presentations and briefings to a variety of different audiences, including the Senior Leadership Team.

Teamwork and collaborative working • Build and maintain excellent working relationships with key external stakeholders and agencies to enable the progression of estates plans and developments. • Ensure that the Estates team consistently work collaboratively with Colleges and other University departments. • Lead and support the teams that report to the Deputy Director within the Estates Department, encouraging continued personal development for all team members. Initiative, problem solving and decision making • Provide advice to the Senior Leadership Team on strategic issues relating to estates and facilities. • Influence University decisions through providing professional expertise and leading or participating in relevant committees, consultations, steering groups and project groups. • Act with a high degree of autonomy in judgement and action in implementing University strategy. • Manage and resolve complex problems which impact the University as a whole, related to the estate and delivery of services. KEY WORKING RELATIONSHIPS Internal • Director of Estates

• University Senior Leadership Team • Estates Senior Leadership Team

• College Management Teams • Head of Commercial Services • Finance Department • Health & Safety Department • Department of People, Performance and Culture • ICT Department • All University academic / admin staff as appropriate • Students’ Union External • Contractors • Suppliers • Consultants • Statutory Bodies • City of Lincoln Council • Lincolnshire County Council and other local authorities in Greater Lincolnshire • Professional Bodies: AUDE, USHA etc.

PERSON SPECIFICATION

QUALIFICATIONS Essential:

COMPETENCIES AND PERSONAL ATTRIBUTES Essential: • Enthusiasm, diligence and an ability to work through problems. • Organised, flexible and efficient with a positive and proactive approach to work. • Ability to develop new working methods, providing novel and imaginative solutions to improve work procedures and culture. BUSINESS REQUIREMENTS: Essential: • Ability to travel between sites Essential Requirements are those, without which, a candidate would not be able to do the job. Desirable Requirements are those which would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements. AUTHOR GPA HRBP JE

• Educated to degree level or equivalent in a property discipline (e.g. facilities management, building surveying, engineering, project management). • A relevant professional qualification (e.g. MRICS, ARIBA, MCIOB, MBIFM).

EXPERIENCE Essential:

• Experience of contributing to the strategic leadership within an estates environment and development of effective strategic links across a large, complex multi-site organisation. • Demonstrable financial management experience, with a track record of managing high value budgets. • Extensive practical experience and relevant technical knowledge to support estate management. • An in-depth knowledge of public procurement and EU procurement law to ensure compliance. • Extensive practical experience and relevant technical knowledge of estates-related statutory compliance operations. SKILLS & KNOWLEDGE Essential: • Ability to prioritise complex and often conflicting project demands ensuring appropriate risk management techniques are implemented. • Ability to communicate complex information to a range of audiences and stakeholders effectively using a variety of mediums. • Ability to prepare and effectively present structured papers, budgets, proposals and options appraisals to management, peer and user groups. • Excellent leadership skills. • Competent IT skills (e.g. Microsoft Office & CAFM Systems)

EQUALITY, DIVERSITY, AND INCLUSION

We are One Community, with staff and students working together to create an environment in which all people can flourish based on their abilities and their diverse and rich experiences. Equality, diversity and inclusion are essential values for our University to deliver on its civic mission. We are a member of the Race Equality Charter and hold an Athena Swan Bronze Award. However we are not complacent; we know there is much more to do to tackle inequality, prejudice, and discrimination within our own community and wider society. Race Equality Charter The University of Lincoln, UK, has received the prestigious Race Equality Charter Bronze Award for its efforts to tackle racial inequality (REC). Staff and students from across the University have played a huge part in the University gaining this recognition, including the self-assessment team. The self-assessment team, led by Chief Operating Officer Simon Parks, was comprised of staff and students from across the university community, who directed our approach and gathered intelligence for

our submission. The Eleanor Glanville Centre has been instrumental in driving the REC forward and producing the University’s submission and action plan. Looking forward, the University will be establishing a formal committee, ensuring the hard work continues to tackle racial inequality. The University will also be consistently engaging with staff and students from across the University to ensure all voices are heard and all members of our One Community have the opportunity to contribute. One Community Values: Equality, Understanding, Listening, Kindness, and Acceptance. At the University of Lincoln we are One Community and strive to be kind, patient and supportive of each other. Our One Community Values define our One Community ethos and are a framework to ensure that respectful and inclusive behaviours are at the heart of all we do – for each other, our partners and our customers (internally and externally), both in our thoughts and our actions.

Access and Participation Our access and participation work reaches out into communities with traditionally low levels of access to higher education. We are a founding partner of LiNCHigher, the Lincolnshire outreach network which aims to raise awareness of, and aspirations to, higher education among local young people. We provide a Foundation Year for many of our undergraduate programmes and actively encourage applications from students from different backgrounds. Our sponsorship of the Lincolnshire Educational Trust (a family of Academy schools in southern Lincolnshire) works to raise educational aspirations and attainment in rural areas, while our involvement in the Lincolnshire Children’s University offers children from all backgrounds the opportunity to enrich their learning experiences. Find out more here Equality and Diversity | One Community | University of Lincoln

The Eleanor Glanville Centre The Eleanor Glanville Centre is our department for diversity and inclusion. Aligning with our motto, ‘Libertas per Sapientiam’ (‘Through Wisdom, Liberty’), our interdisciplinary research advances knowledge on critical issues of equality, diversity, and inclusion. The centre is named after Lincolnshire’s Lady Eleanor Glanville, a 17th Century pioneer – and ‘the first woman’ of British natural history. The Lincoln Equality of Attainment Project (LEAP) We are committed to the equality of attainment amongst all of our students, regardless of background or circumstances. We strive to provide a nurturing and inclusive learning community and a high-quality educational experience for everyone. We, like other UK universities, have identified differential outcomes in student performance between different groups on the basis of race, gender, socio-economic background and disability. This is a University-wide initiative examining the differential outcomes (attainment gaps) and working to address these through a range of initiatives including more inclusive curricula.

The University of Lincoln is being supported on this recruitment campaign by the search consultancy MRG. To arrange a confidential briefing conversation please contact our advisors David Craven david.craven@mrgpeople.co.uk 07932 717 438 Ben Duffill ben.duffill@mrgpeople.co.uk 07976 125 010 Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages, addressing the Person Specifica- tion). Applications should be sent to universityoflincoln@mrgpeople. co.uk

The closing date for applications is 2nd July 2023.

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