JOB DESCRIPTION ESTATES BURSAR ROLE SUMMARY Reports to: Chief Operating Officer Direct Reports : Head of Services, Maintenance Manager, Grounds Manager and Administrative Support
FINANCIAL MANAGEMENT
• Maintain an optimum balance between the size of the in-house teams and contractor resources to minimise the overall cost of the estate function to the Worth Group. • Champion value-for-money across estate functions working closely with the Purchasing Manager. • At all times operate within agreed budgets and make recommendations to optimise pay, non-pay, improvement and capital budgets. COMPLIANCE • Lead for the Worth Group on compliance with safeguarding requirements that surround allowing contractors access to site. • Be accountable for safeguarding compliance across the estate functions. • Champion health and safety across the estate functions working closely with the Compliance and Risk Manager. • At all times work closely with the Assurance Director to ensure that activities are in-line with the group’s risk appetite and that a central database of SLA and project performance exists. • To be responsible for and able to evidence own personal development by undertaking relevant training, attending meetings, conferences and events ensuring that you are updated in all matters relevant to the role as agreed in Personal Development Plan. • To carry out additional duties and tasks that may be required within the range of the responsibilities of the post.
The principal roles of the Estates Bursar are:
• Work with the Chief Operating Officer, Head Master, Abbot, Governors and Trustees to produce and implement an overall estate strategy. • Champion sustainability across the Worth estate. • Directly manage small to medium size building projects and support the design team on large projects. • Be accountable for the operational and financial performance of the services, grounds and maintenance. RESPONSIBILITIES STRATEGY • Produce and keep up to date an estate strategy that combines the need to maintain and refurbish existing buildings with a programme of capital improvement. This must consider both the built and natural estate at Worth. • As part of this strategy champion sustainability, seeking always to reduce and eventually eliminate the carbon footprint of Worth Abbey and Worth School.
LEADERSHIP & MANAGEMENT
• Lead the teams that work across the Worth estate, ensuring that the in-house teams work effectively with contractors and other support services. • Work closely with the School SLT, Commercial and Hospitality Bursar, and Abbey Trustees to minimise the impact of maintenance and improvement activities on the charitable and commercial use of the site. • Be accountable for the delivery of the grounds, buildings and services SLAs, proposing improvements to those SLAs to respective governance groups.
PROJECT MANAGEMENT
• Lead the delivery of small and medium-sized improvement projects to agreed time, cost and quality standards. Work with external designers, contractors and in-house team as appropriate. • Support the work of external project managers on the delivery of large-scale capital projects. • Report on project delivery to the Assurance Director, COO, Governors Resources Committee and Buildings Advisory Group.
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